New Employee Onboarding

Congratulations on your new position with Cal Poly Pomona! The HR Customer Service Center team will be assisting you through the hire process. Newly hired employees need to complete the onboarding forms and complete the I-9 process. This process is necessary to comply with federal and state laws, as well as to obtain the necessary information to place you on the University's payroll.

Step #1: Email a PDF or scanned copy of your Faculty or Lecturer contract to the HR Customer Service Center and mention “Faculty Contract” in the subject line.

Step #2: Gather important documents that you will need to complete your Human Resources Forms and the I-9 Process.

• Identification & eligibility documents required for completing the I-9 form. You will be uploading copies your documents to us through our secure link when completing the onboarding forms and you will need to bring the original documents with you to your in-person appointment. (Reference page 3 of the I-9 form for a list of acceptable documents, visit https://www.uscis.gov/i-9.)
• Social Security Card and additional identification & eligibility documents required for completing the I-9 form. This requirement is for verification of name and Social Security Number, and accurate payroll reporting under the Code of Federal Regulations and the US Code, the US Dept. of Labor and the IRS. If you do not have an original Social Security Card, you may request one from the Social Security Administration, please to https://www.ssa.gov/ssnumber/ for additional information.  

Step #3: Complete your Human Resources Forms. An email will be sent to you with a link that will guide you through the various steps of completing your forms. It is recommended that you navigate through this course while simultaneously completing your forms as the course provides helpful tips for completing and uploading the forms to our secure digital filing portal.

Step #4: Complete the I-9 process. This process will include an in-person appointment with an HR Customer Service Center team member to verify your documents. After booking your in-person I-9 appointment, check your confirmation email for important details about our location and steps that need to be completed prior to attending your appointment. 

Congratulations on your new position with Cal Poly Pomona! The HR Customer Service Center team will be assisting you through the hire process. Newly hired employees need to complete the onboarding forms and complete the I-9 process. This process is necessary to comply with federal and state laws, as well as to obtain the necessary information to place you on the University's payroll.

Step #1: Book a virtual appointment with the HR Customer Service Center to complete your onboarding process. Your appointment will be a combination of audio, video and screen sharing, please ensure your device is compatible. After your book your appointment, check your confirmation email for details how we will connect with you.

Step #2: Prior to attending your onboarding appointment, scan or take a picture of the necessary documents below that you will be presenting to us before your appointment and have these files saved to your computing device. During your appointment, we will provide you a link to upload these files to our secure document database.:

• Identification & eligibility documents required for completing the I-9 form. Reference page 3 of the I-9 form for a list of acceptable documents, visit https://www.uscis.gov/i-9.
• Your Social Security Card and additional identification & eligibility documents required for completing the I-9 form. This requirement is for verification of name and Social Security Number, and accurate payroll reporting under the Code of Federal Regulations and the US Code, the US Dept. of Labor and the IRS. If you do not have an original Social Security Card, you may request one from the Social Security Administration, please to go https://www.ssa.gov/ssnumber/ for additional information.

Step #3: Book an in-person I-9 appointment as soon as possible to complete the process by coming into our office and showing us the I-9 documents that were discussed during the virtual new hire appointment. As an employer of the state, we are federally required by the Department of Homeland Security, to verify a hard-copy of your I-9 documents. Reference page 3 of the I-9 Form (PDF) for a “List of Acceptable Documents” provided by the U.S. Citizenship and Immigration Services.

Congratulations on your new position with Cal Poly Pomona! Newly hired MPPs and Support Staff employees will be contacted by a member of our Talent Acquisition to start the onboarding process and complete all new hire forms in Adobe Sign prior to your first day. 

Follow these steps on claiming and setting up your Bronco Account and Email Address.

Claim Bronco Account/Email

Review important employment notices before starting your first day at Cal Poly Pomona.

Employment Notices

Visit our Payroll website to learn more about enrolling in Direct Deposit.

Enroll in Direct Deposit

Protect your Cal Poly Pomona account security by installing DUO, our 2-Step Authentication, which will verify your identity before allowing access to campus systems. The CSU and Cal Poly Pomona are using the DUO application for the 2-Step Authentication process, also known as Multi-Factor Authentication (MFA). We recommend you download the mobile application and secure your account today.

Set Up DUO