Club and Organization Toolkit

Before posting, you must request a stamp for your publication (adobe.com)

Here's how the process works:

• Review the Free Speech @ CPP website for full rules around posters, signs, banners, and chalking
• Browse to the request form (adobe.com)
  • Sign into the form with your CPP credentials
  • On the BLC Stamp Request page after login, under the “Fields” header, enter your Organization Name
  • Click Send
• The request form opens
  • Fill out the requested last date of posting
    • If it is a flyer with a dated event, the stamp will be approved for the day after the event
    • If it is multiple events or an interest form for upcoming general meetings, the max for student groups is one month
  • Next to “Upload your item:” Click the box to upload your jpg/png/pdf flyer
  • Click signature to affirm you have read the Free Speech @ CPP website (Time, Place and Manner policies)
  • A blue button should pop up at the bottom of your screen saying the form is complete
• The Bronco Leadership Center reviews your request within 2 business days
  • We check if your request has your organization name, a contact method, and review the date requested
  • If the flyer is confirmed, we will place the date and initial on the stamp page
  • If there are issues, we will decline the form, and you will be notified
• An email is sent back to the requestor letting them know that the process is complete
  • You can download the completed document with your stamp, with date, and initials
  • Use your flyer editing program to place the stamp on your flyer somewhere
• Your flyer is now ready for posting on public bulletin boards on campus

Effective August 21, 2024 – Interim CSU Systemwide Time, Place and Manner Policy and CPP Campus Addendum in effect for students and non-represented employees.

All workshops are hosted on CPP Learning.

How to use CPP Learning from your iOS/Android device (DOCX)

Student Leaders, the policy acknowledgement is within the Policy, Ethics, and Transparency session. 

Advisors, the advisor acknowledgmenet is within the Advisor session.

President (4 workshops)

• Policy, Ethics, Transparency (sumtotal.host)
• Running an effective club meeting (sumtotal.host)
• President Training (sumtotal.host)
• Finance Training (sumtotal.host) 

Treasurer (3 workshops)

• Policy, Ethics, Transparency (sumtotal.host)
• Running an effective club meeting (sumtotal.host)
• Finance Training (sumtotal.host)

 Scheduler (3 workshops)

• Policy, Ethics, Transparency (sumtotal.host)
• Running an effective club meeting (sumtotal.host)
• Event Planning (sumtotal.host)

Advisor (1 workshop)

• Advisor Session (sumtotal.host)

Student organizations that are required through national affiliation or by affiliated local organizations with a separate 501(c)(3) status to hold an off-campus bank account may do so with approval of the Vice President for Administrative Services (or designee). Electronic payment methods such as, but not limited to, Venmo, PayPal, and Zelle, are considered to be off-campus bank accounts.

For more information on policy requirements, read the Administration of Student Organization Funds full policy text (calstate.policystat.com).

Questions regarding the requirements and approval process can be directed to leadership@cpp.edu. The forms identified below can also be found at the Bronco Leadership Center’s Website (cpp.edu).

 Requesting an Exemption

• To request approval to for an off-campus bank account the student organization President or Treasurer must submit the CPP Student Organization Banking Exemption Request form (office.com) by the posted deadline and provide the following documents to the BLC. Completed packets will be submitted by the BLC to the Vice President and CFO of Administration & Finance’s Office. The packet shall include:
• A letter from the national or local affiliated organization specifying the requirement or mandate for the student organization to bank off-campus. The affiliated organization must use the following bank exemption letter template (DOCX file).
• A copy of the affiliate’s current and completed Form 990.
• If the affiliated organization has 501(c)(3) status but is not required to submit to the IRS a Form 990, the student organization can submit the affiliate’s Form W-9.
• Use this email template (DOCX file) to contact the affiliate organization to request a copy of Form 990 or Form W9.
• Approval is provided at the discretion of the Vice President and CFO of Administration & Finance.

Upon Approval

• The Clubs and Orgs Coordinator shall maintain a list of all approved exemptions annually and ASI will have access to the approved list for the most up to date information.
• Approvals are good for 1 academic year.
• Incomplete submissions will NOT be considered.