Club and Organization Guidebook

Cal Poly Pomona offers various clubs and organizations for students to explore and find their interests. We are here to assist the transition of new student leaders, renew club registration, as well as encouraging students to take initiative and start a new organization themselves.

The BLC has primary responsibility of scheduling clubs and organizations into academic spaces. We also do all outdoor scheduling for the entire campus. Whether you are planning a banquet, inviting an external business, or holding a conference, come to us first so that we can help guide you through the process.

The primary mission of Fraternity Sorority life is to provide support and education for the betterment of the students in the Fraternity/Sorority community of Cal Poly Pomona.

My Bronco Activity Record (myBAR) is a program designed to keep track of your club membership(s), leadership role(s), awards earned, campus employment, and involvement while enrolled at Cal Poly Pomona. Use your myBAR co-curricular transcript to prepare your resume and apply for internship opportunities, graduate school, awards, scholarships, and more.

All student organizations must be registered and in “good standing” with the University for the following privileges:

• To maintain University recognition.
• To use the University name as permitted.
• To use campus services, facilities, and grounds.
• To travel as a recognized student organization.
• To apply for Associated Students, Incorporated (ASI) budget allocations.
• To have a club and organization account at ASI.
• To have a representative vote on a coordinating council (if applicable).

After the registration process, to continue “good standing,” the organization must:

• Maintain an up-to-date myBAR roster with a listed President, Treasurer, Scheduler, Advisor, and all current members.
• Attend meetings at the request of the Vice President of Student Affairs and Dean of Students or designee, or the Director of Student Engagement, Leadership and Success.
• Participate in any mandatory ongoing non-elective Club and Organization Registration & Education training.

If a student organization fails to register by September 30, the organization is considered “inactive” and will lose the privileges listed above.

Student organizations “not in good standing” may register between November 1 and February 15 to obtain the privileges above for spring semester participation.  

• Recognition does not imply that Cal Poly Pomona approves of, supervises, sanctions, or takes responsibility for the organization's actions and activities.
• The University does not encourage nor condone illegal or dangerous activities, and individuals involving themselves in student organizations do so at their own risk.
• Recognized groups are expected to adhere to this policy document, all other policies of the University, all Trustee policies, and federal, state and local laws.
• In addition, organizations must conduct their activities in keeping with the mission of the University.
• Only students enrolled at the CSU campus may vote on issues that come before the student organization.

According to the CSU Student Activities Policy, Executive Order 1068, official recognition of a student organization requires

• At least five (5) CSU students enrolled in at least one class.
• A maximum of twenty percent of the members of a student organization may be individuals who are not CSU students, g., community members or students at other colleges.

Given the representative, fiduciary, legal, and other long-range policy-making responsibilities and influence of student officeholders, the CSU policy is that such persons must demonstrate a reasonable degree of academic involvement and achievement. All student officers (President, Treasurers, and Schedulers) must:

• Be enrolled and in good standing at the university.
• Maintain a 2.0 grade point average (GPA) each semester and cumulatively.
• Be in good standing with the University.
  • Not be under academic, administrative, or disciplinary probation.
• Undergraduates must be enrolled and maintain at least 6 semester units per term.
• Graduate students must be enrolled and maintain at least 3 semester units per term.

Each club/organization must have an on-campus advisor. The on-campus advisor must be a faculty or staff member at Cal Poly Pomona. Advisors must inform their supervisor of their acceptance of this role.

Clubs and Organizations are required to register annually. Organizations can register from April to early September for the Fall Semester and November to early February for the Spring Semester. There are five steps to the process and one additional step after you have completed registration.

1. Registration Proposal – Available April 15 – June 31.
   1. The incoming President of the organization submits this very first step. On this form you identify the President, Treasurer, Scheduler, and on-campus Advisor.
      1. President, Treasurer, and Scheduler must meet minimum officer eligibility according to Executive Order 1068 (see EO 1068 section below).
      2. Note that your President and Treasurer must be two different people.
   2. Complete Required Online or in-person Sessions – Available May – September.
      1. The President, Treasurer, and Scheduler must all attend a required sessions to help you get ready to lead an organization.
      2. Students - Complete the required sessions
         1. Each position will have specific modules to finish including a short quiz at the end of each session.
            1. President – 5 Sessions
               1. President
               2. Finance
               3. Policy, Ethics, and Transparency
               4. Running an Effective Meeting
               5. Events
            2. Treasurer – 4 Sessions
               1. Finance
               2. Policy, Ethics, and Transparency
               3. Running an Effective Meeting
               4. Events
            3. Scheduler – 3 Sessions
               1. Policy, Ethics, and Transparency
               2. Running an Effective Meeting
               3. Events
            4. The end of the “Policy, Ethics, and Transparency” session includes a policy acknowledgement.
         2. On-campus Advisor – Complete the Advisor session
            1. Complete the advisor session
            2. The end of the advisor session includes a Advisor Acknowledgement Form
         3. Registration Submission – Available after step 3 is complete. Due: September 15 11:59 p.m.
            1. Submitted by President: Registration opens on certain days for you to submit your formal application for registration.
               1. Submit bylaws.
               2. Identify your board members, Treasurer and Scheduler.

• Identity two other general members.

1. Identify your on-campus advisor.

You will not receive any club/organization privileges (e.g., funding, ability to schedule on- campus space, etc.) until your club/organization is fully registered.

After the registration process, to continue “good standing,” the organization must:

• Maintain an up-to-date myBAR roster with a listed President, Treasurer, Scheduler, Advisor, and all current members.
• Attend meetings at the request of the organization on-campus advisor, Vice President of Student Affairs and Dean of Students or designee, or the Director of the BLC.
• Participate in any mandatory ongoing non-elective Club and Organization Registration & Education training. 

If a student organization fails to register by September 30, the organization is considered “inactive” and will lose the privileges listed above.

Student organizations “inactive” may look for the registration process that begins November 1 and February 15 to obtain the privileges above for spring semester participation.

All student organizations are required to have a current constitution or bylaws on file with the BLC (submitted during Registration Submission) and adhere to said document. Each time the organization applies for registration, the organization must renew recognition with the BLC to be eligible for privileges such as reserving space on campus and applying for funding. You must reupload your bylaws or constitution.

Bylaws/constitution template is available on the Club Resources page (cpp.edu).

CPP's online club registration and membership management platform is located on myBAR (cpp.edu). President: Ensure your organization's myBAR roster correctly lists your treasurer (so they can access services at ASI Financial Services), scheduler (so they can access 25Live), and advisor (so they can approve certain items). Also, ensure that your roster is up-to-date.

Organizations can access some venues for no rental fees, such as classrooms, lecture halls, outdoor spaces, and other campus conference rooms and facilities. Although using a room for most of these spaces is free, some areas of the campus come with fees for extra services, materials, and labor costs. Your scheduler can look for spaces and request events on 25Live (25live.collegenet.com).

This section describes the levels of privileges and services offered by different status levels. Please refer to the Student Clubs and Organization Conduct section of this guidebook for the full list of statuses.

Good Standing

Organizations who meet the Organization Requirements, complete the Organization Recognition Process and maintain compliance with campus policy receive all the benefits of university recognition.

These include:

• Assistance from the BLC.
• Use of University and University Auxiliary organizations, facilities, services and resources according to established policies, including the use of a student organization mailbox.
• Participation in University activities and programs.
• Eligibility for ASI funding in compliance with the ASI fiscal policy.

Suspension

Organizations on suspension can no longer make room reservation requests or apply for campus funding. While on suspension, existing room reservations and funding will not be cancelled. 

Some of the reasons a club will be placed on suspended status are:

• The organization has ineligible officers.
• The organization is under investigation for student organization conduct issues.

Separation from the University

Organizations are no longer recognized by the BLC do not have access to any of the benefits of recognition which are outlined in this guidebook. Questions about separation should be directed to the BLC.

Some of the reasons a club may not be recognized are:

• The organization failed to complete the renewal process. To be recognized, organizations must follow the process to return from “inactive” status.
• The organization lost recognition due to student organization conduct issues.

Upon submission of cash and checks, the appointed Treasurer shall issue a cash receipt to the payee, identifying the payee’s name, date of receipt, payment type and reason for payment identified.  Copies of these cash receipts shall be given with the deposit to ASI Financial Services with the deposit documentation for the agency account. Deposits of cash or checks from club members shall be deposited into the agency account within five (5) days from collection. Deposits may be made into established ASI accounts without current registration forms to meet the five-day requirement, however funds cannot be withdrawn or expended from the account without the completion of registration forms.

All agency account holders are required to comply with prescribed cash handling policy & procedures. Any violation of these cash handling policy & procedures shall be reported to the University and potentially jeopardize the registration status of the student organization or have the students involved subject to disciplinary action, as appropriate.

All disbursements from Agency Accounts must comply with the purpose(s) indicated on the Application and comply with ASI, University and CSU policies. Funds may not be used for faculty and staff salary & fringe benefit expenses, hazing activities or for the purchase of alcohol, tobacco, or other such items that violate the University and auxiliary policies. All invoices shall be paid no later than the terms of the invoice. ASI reserves the right to deny requests for expenditures that are not consistent with the purpose(s) for which the account was established and are not in compliance with ASI, University and CSU policies.

You can find the complete Smart Spending Manual on the ASI Financial Services webpage. 

Student organizations that are required through national affiliation or by affiliated local organizations with a separate 501(c)(3) status to hold an off-campus bank account may do so with approval of the Vice President for Administrative Services (or designee). Electronic payment methods such as, but not limited to, Venmo, PayPal, and Zelle, are considered to be off-campus bank accounts.

For more information on policy requirements, read the Administration of Student Organization Funds full policy text (calstate.policystat.com).

Questions regarding the requirements and approval process can be directed to leadership@cpp.edu. The forms identified below can also be found at the Bronco Leadership Center’s Website (cpp.edu).

 Requesting an Exemption

• To request approval to for an off-campus bank account the student organization President or Treasurer must submit the CPP Student Organization Banking Exemption Request form (office.com) by the posted deadline and provide the following documents to the BLC. Completed packets will be submitted by the BLC to the Vice President and CFO of Administration & Finance’s Office. The packet shall include:
• A letter from the national or local affiliated organization specifying the requirement or mandate for the student organization to bank off-campus. The affiliated organization must use the following bank exemption letter template (DOCX file).
• A copy of the affiliate’s current and completed Form 990.
• If the affiliated organization has 501(c)(3) status but is not required to submit to the IRS a Form 990, the student organization can submit the affiliate’s Form W-9.
• Use this email template (DOCX file) to contact the affiliate organization to request a copy of Form 990 or Form W9.
• Approval is provided at the discretion of the Vice President and CFO of Administration & Finance.

Upon Approval

• The Clubs and Orgs Coordinator shall maintain a list of all approved exemptions annually and ASI will have access to the approved list for the most up to date information.
• Approvals are good for 1 academic year.
• Incomplete submissions will NOT be considered.

Training Requirement

The President and Treasurer for student organizations that have applied for approval to bank off campus, must complete the Off-Campus Bank Account training as part of the application process.

For student organizations previously approved to bank off campus, the President and Treasurer is required to complete the training annually while the account is open.

Potential advisors must meet the following requirements to be eligible to serve as an advisor:

• Advisors must be one of the following:
  • Enterprise employees.
  • ASI employees.
  • State side staff.
    • Including librarians, athletics coaches and counseling employees.
  • State side tenured/ tenure- track faculty.
    • Assistant professors, associate professors, and professors. 
  • Selected by a club/organization.
  • Cannot be on sabbatical or leave of absence during any part of the year.
  • Must sign and submit an Advisor Acceptance Form, and the potential advisor must inform their supervisor that they will serve as an advisor for the organization.

For advisors to make a strong commitment to the group and to aid in the personal growth of the individuals in that group, advisors should:

Understand That

• As an agent of the university (including ASI, Inc. and CPP Enterprise Staff) you are expected to understand and uphold all university policies and procedures of the Cal Poly Pomona and the California State University system.
• Faculty/Staff Advisors must be either faculty members or professional staff members who are CPP employees. Advisors may be part-time faculty or professional staff. Student assistants or student employees are not eligible to serve as advisors.
• The Faculty/Staff Advisor is ex-officio, non-voting member of the student organization.
• The CPP Vice President of Student Affairs and Dean of Students or designee may remove a Faculty/Staff Advisor from their student organization-related responsibilities as needed to ensure that the educational purpose of student organizations is met or in the interests of student health, safety, and welfare.
• The BLC staff can assist and consult with you on your role as a Faculty/Staff Advisor.

Communication with Student Leaders

• Request to be included in the organization’s official correspondence.
• Assist the student organization in developing realistic goals for the academic year.
• Become familiar with the student organization’s constitution/bylaws and any other governing documents, so that you may advise effectively.
• Request the following information from the student leaders.
  • Contact information: names, email addresses, phone numbers, or other means of communication.
  • Meeting schedules (including agendas) in advance of the meetings.
• Reports of minutes and events hosted by the student organization.
• Maintain open and honest communication with members about your expectations of them and your availability to assist them. Being available and responsive to student organization officers communications through agreed upon channels (Zoom, phone, email, Slack, Teams, etc.)

Attend Meetings and Select Events

• Attend the group’s general meetings, executive board meetings, and other functions as mutually determined.
  • When the advisor cannot attend a meeting, receive updates from the organization's leadership.
• Some events require an advisor’s presence as directed by the Vice President of Student Affairs and Dean of Students or designee, Student Engagement, Leadership and Success, and/or University Police.
• Partnering with the student organization to plan and be present for safe and productive events. Please be sure to stay up to date with the campus event guidelines. (Use of Grounds Policy (Time, Place, and Manner (cpp.edu))
• The student officers are responsible for considering the advisor’s schedule when planning activities.
  • Groups that schedule multiple events a month may consider having more than one advisor. However, someone must still be designated as the primary advisor.

Uphold Campus Policies and Procedures

• Be familiar with the club's constitution or bylaws.
• Assist students in interpreting various University policies, rules and regulations.
• Understand when and how to report policy violations.
• Assume responsibility for risks associated with student organizations/club events and/or activities. Should an incident occur at an event or activity led by the student organization, the BLC will contact the advisor first to understand the situation and will be further contacted if the incident is escalated.
• Become familiar with the Student Code of Conduct (cpp.edu), the Student Clubs and Organizations Conduct (cpp.edu) and other institutional guidelines that establish expectations for student behavior and activities.
• If club/organization officers choose to act contrary to the advisor's advice, the advisor must consult with the Bronco Leadership Center.

Serve as Authorized Signer

• Serve as an authorized signer for the club's appropriate financial expenditures. Thoroughly read and understand all budget and event proposals submitted for advisor review.
• Serve as an authorized signer for event scheduling, travel, and budget proposals, and some expenditures.

The Bronco Leadership Center staff will assist Advisors with the following:

• Consultation on policies, procedures, group conflicts, and individual student concerns.
• Archives of past charters and contact information of past club/organization leaders.

Please visit the Advisor Resources website (cpp.edu) to review current university policies and other resources.

Defines the privileges of being recognized as a student activity, requirements to become registered, student eligibility to lead student organizations, and ensure nondiscrimination for organizations.

Full policy text (calstate.policystat.com)

Do

• Complete all the requirements for chartering and recognition from the campus.
• Deposit copies of all constitutions, charters, or other policy documents on myBAR.
• Refile these documents via myBAR 90 days after any substantive change or amendment.
• Ensure that membership and leadership are open to all currently enrolled students.
• For Presidents, Treasurers, and Schedulers, ensure you meet the eligibility requirements every semester.
  • Undergraduate
    • Have a 2.0 GPA both cumulatively and semesterly.
    • Be enrolled in 6 units in the current term.
    • Not have taken more than 150 units.
    • Be in good standing with the university, not in any administrative, disciplinary, or academic probation.
  • Graduate
    • Have a 3.0 GPA both cumulatively and semesterly.
    • Be enrolled in 6 units in the current term.
    • Not have taken more than 50 units.
    • Be in good standing with the university, not in any administrative, disciplinary, or academic probation.
  • Remember that off-campus club and organization events are still subject to the Student Conduct Code (cpp.edu).

Do not

• Do not have less the five CPP students, each enrolled in at least one class.
• Do not have more than 20% of the organization membership be non-CPP persons.
• Do not discriminate on the basis of race, ethnicity, religion, nationality, citizenship, age, medical condition, genetic information, gender, gender identity, gender expression, sexual orientation, marital status, veteran or military status, or disability.
• Do not restrict membership or leadership to a specific group, except for the limited exception that a social fraternity or sorority may impose a gender limitation as permitted by Education Code Section 66273.

Ensures that people know they can report if funds, both campus and non-campus, are being misused.

Full policy text (calstate.policystat.com)

Fiscal improprieties include fraud, embezzlement, or theft, initiated by a campus constituent such as a student, university employee, or auxiliary employee and an external party. Actions that result in a loss of assets shall be reported as required, even if the loss is later recovered or reimbursed. 

If there are any actual or suspected fiscal improprieties, please immediately report them to the BLC at leadership@cpp.edu. The campus will investigate any complaint, allegation, or possible evidence of fiscal improprieties.

Do

• Report actual or suspected fiscal improprieties. Examples of fiscal improprieties are fraud, embezzlement, or theft.
• Send a report, even if it is less than $5,000.

Do not

• Do not delay in emailing leadership@cpp.edu to report actual or suspected fiscal improprieties.

Describes the need to obtain insurance for travel and that a student will be asked to acknowledge that you are traveling voluntarily and will not hold the University responsible for any injury from travel.

Full policy text (calstate.policystat.com)

Travel Insurance: If you’re a student participating in a program affiliated with California State University (CSU) and you’re traveling by air on flights not regulated by the U.S. Department of Transportation, you need to get travel insurance. This insurance should cover any bodily injury or death and loss or damage to property. You should get the maximum amount of coverage available from American insurance carriers.

Charter of Aircraft or Bus: Any charter of an aircraft or bus for CSU student travel should include certain insurance provisions. View the full policy text (calstate.policystat.com) for attachments B, C, D, E, F, and G.

Notice to Students: If you’re a student participating in a CSU-affiliated program that requires travel, you need to acknowledge that you understand the risks of this travel. You’ll be asked to sign a statement saying that you’re aware of these risks and are choosing to travel voluntarily. By signing, you’re also agreeing not to hold the state of California, CSU, the campus affiliated with your program, or any of their officers, agents, or employees responsible for any accidents, illnesses, injuries, deaths, or other consequences that might happen as a result of your travel.

Explicitly prohibits discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation

Full policy text (calstate.policystat.com)

Statements of nondiscrimination are also required within clubs' and organizations' constitutions or bylaws.

Alcohol and Other Drugs are not permissible at student organization events.

AOD Policy Page (cpp.edu)

The unlawful possession, use, manufacture, distribution, or sale of illicit drugs or drug-related paraphernalia, tobacco, or alcohol, and the misuse of legal pharmaceutical drugs or alcohol are strictly prohibited on University premises, at University activities, or on University business, on campus or off.

1. All registered student club and organization events must be alcohol-free, on or off campus.
2. This policy applies to faculty, staff, auxiliary employees, students, registered campus organizations, campus entities, and visitors.

The CSU is committed to maintaining an inclusive community that values diversity and fosters tolerance and mutual respect. It is CSU policy to provide equal opportunity for all persons regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, and veteran status.

Consistent with CSU and Cal Poly Pomona policy, any student organization officer who knows or has reason to know of allegations or acts involving discrimination, harassment (including sexual harassment), sexual misconduct, dating or domestic violence, sexual exploitation, or stalking against one of its members shall promptly report that information to their organization’s faculty/staff advisor or the BLC and to the Office of Equity and Compliance (OEC or Title IX Coordinator). The report shall include all information, including the names of the parties involved even if one of those parties has requested confidentiality and/or the incident occurred off campus.

For reporting options, visit the OEC Reporting website (cpp.edu). The Title IX Coordinator may require the student organization to delay its internal adjudication process until the University completes its review/investigation. Resources and contact information about Title IX, can be found by visiting the OEC Resources website (cpp.edu).

If you have issues and you are not sure how to report it, you can go to the Dean of Students How May We Assist You? Website (cpp.edu). Links include:

• Basic Needs & Care Center
• Academic concerns
• General student grievances and concerns
• Mental health and wellbeing
• Student disability accommodations
• Student initiative and collaboration opportunities
• Career guidance and support
• Sexual assault and/or domestic violence
• Hospitalization
• Discrimination, Retaliation, and/or Harassment
• Other

Describes event guidelines and posting procedures and is the campus's time, place, and manner policy.

Link to Grounds Policy website (cpp.edu)

Do

Events

• All activities must be lawful and not interfere with the campus’s instruction or operations.
• Remember scheduled events always have priority over unscheduled activities.
• Keep pedestrian and fire lanes clear.

Do not

Events

• Do not put up a temporary structure without Facilities approval.
• Do not advocate, incite or participate in interference or physical disruption of the educational process.
• Do not sell food items without authorization from Environmental Health and Safety.
• Do not use amplified sound with a device such as a megaphone, portable speaker, or speaker system without permission from Student Engagement, Leadership, and Success. You can obtain permission via the 25Live Event Scheduling system.

Postings

• Do not post more than 50 flyers for a single event.
• Do not use spray chalk.
• Do not post on buildings, steps, windows, posts, lawn areas, railings, trees, traffic control signs, utility poles, construction fences, vehicles, newly planted grass areas, flower beds, newspaper racks, campus directories, ponds, fountains, trash or recycle bins, or between the BSC and Bookstore, the Rose Garde, or the Japanese garden.

Hazing Prevention (cpp.edu)

Hazing, or conspiracy to haze. Hazing is defined as any method of initiation or pre-initiation into a student organization or student body, whether or not the organization or body is officially recognized by an educational institution, which is likely to cause serious bodily injury to any former, current, or prospective student of any school, community college, college, university or other educational institution in this state (Penal Code 245.6), and in addition, any act likely to cause physical harm, personal degradation or disgrace resulting in physical or mental harm, to any former, current, or prospective student of any school, community college, college, university or other educational institution. The term “hazing” does not include customary athletic events or school sanctioned events.

According to the Fraternity Insurance Purchasing Group (FIPG):

Hazing activities are defined as "Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment or ridicule. Such activities may include but are not limited to the following: use of alcohol; paddling in any form; creation of excessive fatigue; physical and psychological shocks; quests, treasure hunts, scavenger hunts, road trips, or any other such activities carried on outside or inside of the confines of the chapter house; wearing of public apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and activities; and any other activities which are not consistent with academic achievement, fraternal law, ritual or policy or the regulations and policies of the educational institution or applicable state law."

Do

• Promote togetherness by encouraging activities that foster a sense of belonging with the organization.
• Respect individual rights by not pressuring anyone or coercing anyone into participating in an activity.
• Know that anyone in an organization, whether prospective, new, or active, could engage in hazing. It is not limited to pledges or new members; it could be between two active members.

Do not

• Do not engage in any activities that cause mental anguish or physical discomfort. This includes, but is not limited to, alcohol or other drug use, paddling, the creation of excessive fatigue, and physical or psychological shocks.
• Do not create interactions that ridicule, humiliate, embarrass, confuse, frustrate, or cause undue stress.
• Do not create quests, treasure hunts, scavenger hunts, road trips, or other activities.
• Do not engage in hazing, even if someone willingly requests this harassment.

The following is a non-exhaustive list of actions and activities that are considered to constitute hazing and are prohibited:

• Requiring activities that interfere with academic studies, assignments, or classes such as awakening individuals in the night for organizational activities, interfering with normal sleep or study schedules, food or sleep deprivation; requiring “take home” assignments that interfere with academic work; serenading or addressing houses/apartments. At no time may a group violate the City noise ordinance.
• Compelling a person to violate the Student Code of Conduct or commit a crime (deface property, theft, etc.).
• Physical activities such as calisthenics, jogging, sit-ups, push-ups, or carrying of objects such as bricks, stones, blocks, or any other item(s) which serve to create physical hardships, discomfort, and/or distress.
• Paddling, shoving, or otherwise striking individuals.
• Depriving individuals of the opportunity for sufficient sleep, decent edible meals, or access to means of maintaining bodily cleanliness.
• Compelling individuals to consume alcohol or illegal substances.
• Compelling individuals to eat/drink substances in excess or restricting food intake.
• Excluding an individual from social contact or communication (including but not limited to phone, email, social media, etc.) for prolonged periods of time and/or depriving individuals of sense awareness.
• Verbal harassment, including yelling, screaming, shouting obscenities or insults. Intense or demeaning intimidation or interrogation.
• Compelling harassing behavior towards other individuals or organizations.
• Morally degrading or humiliating games and/or any other activity that make an individual the object of amusement, ridicule, or intimidation. Having substances thrown at, poured on, or otherwise applied to the bodies of individuals.
• Assigning activities such as pranks or scavenger/treasure hunts that compel a person to commit a crime, engage in humiliating public acts, stunts of buffoonery, or harass other individuals or organizations.
• Transporting individuals against their will, abandoning individuals at locations, or conducting any “kidnap” or “ditch”.
• Activities that require a person to remain in a fixed position for a long period of time.
• Compelling walking, running, or marching in formation. “Line-ups”/ “Link-Ups”/ “CallOuts” are restricted.
• Personal servitude or requirements that financially take advantage of a new member.
• Restraining individuals or intentionally exposing them to extreme temperatures, exposure to the elements or conditions that cause physical discomfort.

List of Financial Policies (cpp.edu)

Full Policy Text (calstate.policystat.com)

Ensures that all banking is being done appropriately by clubs and organizations.

Do

• Complete all the requirements for chartering and recognition from the campus.
• Ensure your organization’s health and financial state.
• Maintain all money in your student organization's ASI account.
• If you can provide your parent organization's federal tax identification number, you can request an exception to this policy. However, requesting does not guarantee an exemption.

Do not

• Do not receive or transfer funds to an unauthorized bank account or mobile application, such as Apple Pay, Apple Cash, Cash App, Google Pay, PayPal, Samsung Pay, Square, Venmo, or Zelle.

Additional suggestions for transparency when it comes to club and organization money.

Do

• Turn in any cash or checks immediately to ASI Financial Services.
• Be transparent with your board and members regarding the organization's finances.
• Pay bills furnished by the university and its auxiliaries for services provided, such as Student center room rental and catering campus Facilities bills for Event Support. 

Do not

• Do not hold on to checks/money for multiple days.
• Do not go around these policies, as it may jeopardize your organization’s status with the university. Individuals who violate this policy may also be referred to the appropriate University Administrator.
• Do not ignore charges, bills, or fees from the University or its auxiliaries. This may jeopardize your organization’s standing, and organizational privileges may be removed.

Statement on Use of University and Logo (cpp.edu)

California Education Code Section 89005.5 provides that it is a crime, punishable as a misdemeanor, for any person, without permission, to use the name California State University (including without limitation California State Polytechnic University, Pomona or Cal Poly Pomona): (A) to designate any business, social, political, religious or other organization; (B) to imply that any product, service or organization is connected with, or is supported or opposed by, the Trustees of the California State University or Cal Poly Pomona; (C) to display, advertise or announce the name publicly at, or in connection with, any meeting or promotional activity which has as any part of its purpose the support of or opposition to any strike, lockout or boycott or of any political, religious, sociological or economic movement.

In addition, the University has property rights in its logo and other marks and advanced permission to use them must be obtained from the University President or designee prior to use.