Resident Check-Out Information

There are three instances where residents living with University Housing Services must vacate their room or suite space. First, during Winter Closure (at the end of Fall Semester) where residents are returning in Spring Semester. Second, during Winter Closure where residents are not returning in Spring Semester. Third, at the end of Spring semester for the Summer break.

Important Dates

Dec 15 2024

Last day for Residents to be in room space

All residents must be out of their space by 5:00pm, unless you have an approved Stayover from University Housing Services.

Dec 15 2024

No access to buildings

Residents will not have access to their buildings or room space after 5:00pm.

End of Fall Semester

Winter Closure

Residents must be out of their space by December 15, 2024 at 5:00pm for the six (6) week break. All residential buildings will be locked after Sunday, December 15th and residents will not have access to their space. All residents should take important items home such as room keys, documents, medicine, clothes, any toiletries needed. If you need to stay past December 15, 2024, you need to submit a Stayover Request with University Housing Services.

Please note: if you will be returning in Spring 2025 and living in UHS, you do not and should not check-out of your space.

Stayover Request Information

Stayover Request Information

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Stayover Request Information
Residents who need housing during the Winter Break must request a Winter Break Stayover Request through the Housing Portal (under the "My Requests" tab))between November 6th, 2024 to December 4th, 2024.

Important Information

• Based on operational needs, students who remain on campusduring any dates of winter break, may be required to stay in a temporary location for the full six (6) week duration.
• Meal plans are not active during this time, and on-campus dining options will be limited.
  • Fall meal plans will end with dinner on December 15, 2024
  • Spring meal plans will begin with dinner on January 17, 2024
• Approved stayovers will be charged $40/day, with a max charge of $560.00
• More information will be sent to residents CPP email via the Housing Weekly Newsletter

Deadline to submit a Stayover Request is December 4, 2024.

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Winter Move Out

Residents who will not be returning for the Spring 2025 semester will check-out and move-out of their room space by December 13, 2024. All residential buildings will be locked after Sunday, December 15th and residents will not have access to the building or room space. In addition, you must submit a petition to cancel in order to not be charged fees for Spring 2025.


Room and shared spaces should be clean, free of damage, and all items removed.

Petition to Cancel Information

Petition to Cancel Information

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Petition to Cancel
If you are not planning to return to UHS for Spring 2025 and are moving out of your space at the end of Fall 2024, residents must submit a Petition to Cancel form.

• Email housing@cpp.edu to request the Petition to Cancel form.
• Deadline to submit without financial penalty is November 13, 2024
  • There will be a financial penalty after November 13, 2024

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End of Spring Semester

Spring 2025 Move Out

All Residents must move out of their space by Friday, May 16, 2025 at 5:00pm. Access to all residential buildings will expire at 5:30pm. If you will be staying with us for the summer, please refer to your Cal Poly Pomona email for further instructions regarding moving from your academic year space to your summer space.

Stayover Request Information

Stayover Request Information

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Stayover Request Information
Residents who need to stay past May 16, 2024 must request a Spring Stayover Request through the Housing Portal (under the "My Requests" tab).

Late stayover requests will not be accepted. 

Important Information

• Based on operational needs, students that are approved to stay over may be required to move from their current room to a temporary room
• Dining options will be limited and residents will not have an active UHS meal plan
  • Spring meal plans will end on May 16, 2025
• Approved stayovers will be charged $40/day

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Summer 2025

For more information about living with University Housing Services during summer 2025, please complete a Summer Application in your Housing Portal.

The Summer Application will be available in your Housing Portal starting in March 2025.

UHS Housing Portal

Move Out Instructions

Residents moving out of University Housing Services should follow the proper check-out procedures below in order to avoid an improper check-out fee. Please note the keys that must be returned for each community type for step 2. If you have any questions, please contact housing@cpp.edu.

 

Clean Space

Clear out all items from room and/or shared spaces

Complete Yellow Check-Out Envelope

 Fill out a yellow check-out envelope located at the front desk of each building, the 74 Secoya Housing Office, or 59 La Cienega Housing office.

• Traditional Halls: There should be 2 keys put inside the yellow check-out envelope: your building key and room key.
• Suites: There should be a card and key put inside yellow check-out envelope: your green resident dip card and room key.
• Residential Halls: There should be no Bronco ID card put inside the yellow check-out envelope, but the envelope must be completed in full.

Turn In Check-Out Envelope

Once appropriate keys are placed inside the yellow check-out envelope, seal the envelope closed and return the envelope to one of the following:

• Housing Office Monday through Friday from 8:00am - 5:00pm
• Green Check-Out Box Monday through Sunday after 5:00pm at your building's front desk 

Note: Failure to properly turn in the yellow check-out envelope will result in an Improper Check-Out Fee.