Club and Organization Toolkit

Winter is Coming!

As you prepare for winter break here are a few things to keep in mind.

25Live

Is OPEN! Things to consider: No events can be scheduled during finals and winter break.

Club Fair

January 30, 2025 12pm-2pm University Quad

Presidents must submit the application. First come, first serve!

Happy Holidays and Stay Warm from the Bronco Leadership Center

CLUB/ORG & COUNCIL ELECTIONS
If you haven't already held elections, you should have them soon! Participants must fully meet the eligibility requirements. Failure to do so will result in denial from registration. Club and Organization Proposals are due April 1-20

Polystrengths
• PolyStrengths assessment tells you what you are inherently good at, allowing you to focus on your top five strengths in college and throughout your future career.
• Required for upcoming club registration!

ASI Financial Services
• Starting January 31 st, 2025, payment/reimbursement requests require 3 approvers: two student officers and the club advisor. Email approval is not accepted.

Job Development
• Boost your leadership and career with JLD & Project Link! The Job Location & Development (LD) Program helps student leaders and club members gain real-world experience, build professional skills, and connect with employers while staying involved on campus. Project Link takes it a step further by connecting student organizations with employers for short-term projects, allowing you to apply your skills, showcase your club's talents, and gain hands-on experience that enhances your resume. Get involved today and turn your campus involvement into career opportunities!

Club/Org Registration Cycle 2025-2026 Coming Soon!

All workshops are hosted on CPP Learning. If you do not see the sessions on your Assigned Learning page within CPP Learning, please contact us. We need to add you to the system before you can access the workshops so that the system recognizes you and gives you credit for completing each workshop.

How to use CPP Learning from your iOS/Android device (DOCX)

Student Leaders, the policy acknowledgement is within the Policy, Ethics, and Transparency session. 

Advisors, the advisor acknowledgment is within the Advisor session.

President (5 workshops)

• Nuts and Bolts of Clubs and Organizations
• Policy, Ethics, Transparency
• Running an effective club meeting
• President Training
• Finance Training  

Treasurer (4 workshops)

• Nuts and Bolts of Clubs and Organizations
• Policy, Ethics, Transparency
• Running an effective club meeting
• Finance Training

Scheduler (5 workshops)

• Nuts and Bolts of Clubs and Organizations
• Policy, Ethics, Transparency
• Running an effective club meeting
• Event Planning
• Finance Training

Advisor (1 workshop)

• Advisor Session

Authorized Signer (2 workshops)

• Finance Training
• Policy, Ethics, Transparency

Already a fully registered organization? Notify the Bronco Leadership Center with the Change the Board form (office.com). If you are not yet registered, please look above in the Registration Timeline page to learn how to adjust your organization's Step 1 proposal form.

Please watch our myBAR Roster Tutorial (sharepoint.com). This should only be done by the President of the organization

Student organizations that are required through national affiliation or by affiliated local organizations with a separate 501(c) status to hold an off-campus bank account may do so with approval of the Vice President for Administrative Services (or designee). Electronic payment methods such as, but not limited to, Venmo, PayPal, and Zelle, are considered to be off-campus bank accounts.

For more information on policy requirements, read the Administration of Student Organization Funds full policy text (calstate.policystat.com).

Questions regarding the requirements and approval process can be directed to leadership@cpp.edu. 

 Requesting an Exemption

To request approval to for an off-campus bank account the student organization President or Treasurer must submit the CPP Student Organization Banking Exemption Request form (office.com) by the posted deadline and provide the following documents to the BLC. Completed packets will be submitted by the BLC to the Vice President and CFO of Administration & Finance’s Office. The packet shall include:

• A copy of the request form
• A letter from the national or local affiliated organization specifying the requirement or mandate for the student organization to bank off-campus. The affiliated organization must use the following bank exemption letter template (DOCX file).
• A copy of the affiliate’s current and completed Form 990.
• If the affiliated organization has 501(c) status but is not required to submit a Form 990 to the IRS, the student organization can submit the affiliate’s Form W-9.
• Use this email template (DOCX file) to contact the affiliate organization to request a copy of Form 990 or Form W9.
• Approval is provided at the discretion of the Vice President and CFO of Administration & Finance.

Upon Approval

• The Clubs and Orgs Coordinator shall maintain a list of all approved exemptions annually and ASI will have access to the approved list for the most up to date information.
• Approvals are good for 1 academic year.
• Incomplete submissions will NOT be considered.

Your advisor will have to complete their advisor session in CPP Learning. Please email us at leadership@cpp.edu so we can add your new advisor to the training. Once the training is complete and the BLC confirms, the President must add the new advisor in the organization MyBAR roster and remove the old advisor.