Club and Organizations FAQs

• Once you are registered
  • Make sure your eboard is have read and understand all your bylaws
  • Plan your first eboard and general meetings
  • Plan reocurring eboard and general meetings
  • Ensure you are registered with ASI Financial Services to access your club account
• Throughout the year
  • Meet regularly
  • Register for club fairs
  • Recruit more members
  • Plan events ahead of time (at least 4 weeks ahead of event date)
  • Collaborate with other organizations
• Planning for next year
  • Hold elections for the next executive board in March
    • You can hold your election inside MyBAR
  • Pass on your knowledge of the registration process to the next eboard
  • Pass on all documents, passwords to social media, membership lists, account information, budget
  • The incoming president will need to start this process in March-May of each year

Please note if any of the links are not working, it is because you are outside of an active registration period. Please refer to the Club/Org Toolkit for timelines and deadlines.

• Step 0: If you are a club that is new or inactive you must attend a New Club Workshop.
  • These workshops are only offered March and September of each Academic Year. New clubs that attend the March workshop will be active in Fall semester and clubs that attend the September workshop will be active in Spring semester.
• Step 1: Submit a Registration Proposal (cpp.edu) on MyBAR
• Step 2: Submit your bylaws for review and approval
  • Sample Bylaws (not yet available)
• Step 3: Presidents, Treasurers, Authorized Signers, Schedulers, and Advisors complete their sessions on CPP Learning
• Step 4: Submit your Registration Form
  • Presidents: when all the above steps are completed and confirmed by the BLC, you can go to your organizations MyBAR page, click "Manage organization," and there will be a button that says "Re-register this organization." Completing this form is Step 4.
• Step 5: Bronco Leadership Center reviews and approves your Step 4 form.
• Step 6: Update your MyBAR roster
  • Presidents: update your MyBAR roster to ensure it lists 5 members, and you have invited your Treasurer, Scheduler, and Advisor into their respective positions.
  • Treasurers, Schedulers, and Advisors: visit your MyBAR Invitations page to ensure you have accepted membership into the organization.

The BLC has to manually review several aspects of your registration. The entire process can take more than 5 business days in our peak registration periods (May-August and February). 

• Step 1 Registration Proposal
  • 3 business days
• Step 2 Bylaws
  • 10 business days
• Step 3 Checking that your Leadership Toolkit Sessions are complete
  • 2 business days
• Step 4 Re-register your Organization
  • 10 business days

1. Not enough members listed in your Step 4 Registration: Ensure you have at least five members, not including the advisor.
2. Workshops missing: Ensure your Treasurer, President, Scheduler, and Advisor have completed the required CPP Learning sessions.
3. In Step 1, I listed a different treasurer, authorized signer, scheduler, or Advisor. I need to update the list now that I am in Step 4. If you need to change the people listed in any of these positions, the BLC must deny your Step 1 form. Please get in touch with the BLC to do this.
4. I still need to submit bylaw changes from Step 2. In MyBAR, I wrote comments on the bottom of the submission page. Does that work?  Unfortunately, comments do not suffice. The bylaw document itself must be corrected. Please visit your registration submissions page (cpp.edu) to upload a corrected copy of your bylaws.

To become fully registered, you must complete each step. You may have to wait until the next registration cycle if you miss a step.

Yes, you can continue to resubmit your bylaws. However, you must resolve all the issues completely in your entire document. Do not submit a new form. Instead, use the Submissions page (cpp.edu) to resubmit so we can better track whether you address the listed issues. Any bylaw issues will further delay your registration.

All workshops are hosted on CPP Learning. If you do not see the sessions on your Assigned Learning page within CPP Learning, please contact us. We need to add you to the system before you can access the workshops so that the system recognizes you and gives you credit for completing each workshop.

How to use CPP Learning from your iOS/Android device (DOCX)

Student Leaders, the policy acknowledgement is within the Policy, Ethics, and Transparency session. 

Advisors, the advisor acknowledgment is within the Advisor session.

President (5 workshops)

• Nuts and Bolts of Clubs and Organizations
• Policy, Ethics, Transparency
• Running an effective club meeting
• President Training
• Finance Training  

• Nuts and Bolts of Clubs and Organizations
• Policy, Ethics, Transparency
• Running an effective club meeting
• Finance Training

• Nuts and Bolts of Clubs and Organizations
• Policy, Ethics, Transparency
• Running an effective club meeting
• Event Planning
• Finance Training

• Advisor Session

Authorized Signer (2 workshops)

• Finance Training
• Policy, Ethics, Transparency

You can go to Advisor Resources page to review who is eligible.

• Use of MyBAR (cpp.edu) for marketing, communication, tracking, voting, and assessment of organization and organization-related activities
• Request space on-campus through 25Live (collegenet.com)
• Access your club and organization finance with ASI Financial Services
• Post signs on publicly available bulletin boards on-campus
  • Ensure you request a stamp (adobe.com) prior to posting
• Request funding from your council
  • Budget requests occur February-April
  • Outside of this cycle, you could ask your council treasurer to see if there any leftover funds that can be allocated
• Receive mail for your club or organization, held at the Bronco Leadership Center for the Academic Year
  • Mail not picked-up will be returned to sender

• Request space on-campus through 25Live
  • Your scheduler must be listed on your MyBAR roster 
  • If you are a new club, it will take several days after registration for us to create your organization inside 25Live
• Access your club and organization finance with ASI Financial Services
  • The President, Treasurer, and Advisor must be listed on your MyBAR Roster
  • At any time, anyone can deposit funds into Club/Organization accounts
  • You cannot withdraw funds until your organization is registered

Your Step 1 registration proposal and Step 2 bylaws submission will remain "Pending" throughout the registration process. This will allow necessary edits (e.g., Advisor change, E-board change, etc.). If you need to make changes to Step 1 or Step 2 and are currently in "Pending" status, please let us know so we can "Deny" the form so you can make changes. Use the Submissions page (cpp.edu) to resubmit.

When you complete Step 6, your club is fully registered, and your President, Treasurer, Scheduler, and Advisor are all listed on your MyBAR roster (there are no pending invitations for these positions). However, there may be continued training or updates, so read emails from the Bronco Leadership Center via MyBAR.