How to do Business with CPP

Campus Departments will seek out vendors for goods and services.

For Purchase Order requests, Procurement will request the following documents as required:

• Vendor Data Form (STD.204 form) (PDF)
• Vendor Profile Form (PDF)
• Certificate of Insurance (as required for service order)

Additionally, the university is required to send the following form to new vendors. This form is voluntary for vendors to return to the university:

• Voluntary Statistical Data Sheet (PDF) 
  
  

Note: All vendors doing business with the State of California are required to complete a Vendor Data Record (std. 204 Form), prior to payment. This information is utilized for 1099 reporting and for withholding on payment to nonresident vendors. Timely completion on this form will ensure payments will be processed without delay.

A purchase order will be issued for the acquisition of goods and services and sent to the vendor electronically​​

Purchases made in the name of the university without an authorized purchase order is prohibited. 

CSU Risk Management Technical Letter RM 2012-01 mandates that all contractors, vendors, consultants and suppliers providing services to the University provide documentation of insurance with endorsements and each insurer listed with its NAIC code, rated by A.M. Best as A:VII or better, prior to commencement of any services.

For Cal Poly Pomona, Certificate Holder shall read:

California State Polytechnic University, Pomona, 3801 West Temple Avenue, Pomona, CA 91768

Requirements (Excludes Public Works):

• Written notice prior to cancellation before expiration date.
• General Liability (GL): $1,000,000/Occurrence; $2,000,000/General Aggregate; $1,000,000/Products-Completed Operations Aggregate
• General Liability Additional Insured Endorsement: 
  • A) Additional Insured Endorsement (with GL policy number) naming:"The State of California, the Trustees of the California State University, California State Polytechnic University, Pomona, and the officers, employees, volunteers, and agents of each of them are named as additional insureds." If services provided to a University auxiliary organization then the Auxiliary is to be named in the list of Additional Insured.
  • B) Endorsement or Policy Language (with GL policy number) that states:"any person or organization as an additional insured as required in written contract or agreement."
• The endorsement on both must show coverage for Ongoing Operations or "Your Work."
• Business Auto Liability (AL): Owned, Scheduled, Non-Owned, and/or Hired Automobiles $1,000,000/Accident, combined single limit.
• Additional Insured Endorsements are the same as for General Liability (GL) above.
• Workers Compensation (WC): As required under California State Law with Employers' Liability coverage $1,000,000/Accident (NOTE: Required unless certified exemption is on file)