2021-2022 Updates & FAQ

The housing application is open for all admitted students and can be accessed through the Housing Portal.  Review helpful information for the application process.

University Housing Services will be adapting our room configurations and community guidelines based on the recommendations by federal/state/local and Department of Health Officials throughout the 2021-2021 Academic Year. This may limit the number of students that can be in each room, and as such will impact our availability of spaces throughout next academic year. Due to the uncertainty and limited occupancy, we CANNOT guarantee students will be offered a space. As we are able, UHS will open more spaces and adjust its policies throughout the year.

University Housing Services is excited to be welcoming back residents to all its communities next year (Residential Suites, Residential Halls, Traditional Halls). Planned capacity for fall 2021 is 75% and room types will include suite singles, hall doubles, and hall singles.

All three of our residential communities: Traditional Halls, Residential Halls, & Residential Suites at this time are planned to be open for Fall 2021.

The following room types will be available in the Fall 2021:

First-Time Freshmen

• Residential Hall singles, doubles, and triples
• Traditional Hall singles and doubles

*Not all room types will be filled to capacity at the beginning of Fall 2021 (i.e. Residential Hall triples and Traditional Hall doubles), but there is no guarantee that additional roommates will not be added throughout the year.

Incoming Sophomore Students

• Residential Hall singles, doubles, and triples
• Residential Suite singles and doubles

*Not all room types will be filled to capacity at the beginning of Fall 2021 (i.e. Residential Hall triples and Traditional Hall doubles), but there is no guarantee that additional roommates will not be added throughout the year.

First-Time Transfers

• Residential Suite singles and doubles

Continuing/Returning Upperclassmen & Graduate Students

• Residential Suite singles and doubles

Because many of the entering sophomore students did not have the opportunity to have the traditional on-campus experience their first year, University Housing Services will be expanding its College Themed Community (CTC) to incoming sophomore students. Additionally, UHS plans to offer a sophomore community in one of the Residential Halls for Fall 2021.

At this time, priority for housing assignments and preferences is given to students that apply early. Please be aware that due to Covid, students will be expected to be vaccinated two weeks prior to move-in.

Housing assignments are scheduled to begin in June 2021 and continue through the summer. Applicants will be notified via email and their Housing Portal of their assignment or waitlist details, next steps, updates, etc.

Students who are not offered a space in housing during the initial round of assignments will be placed on a waitlist, and Housing will use this list to backfill any cancellations throughout summer into the fall semester. 

Housing Fees, including the $450 initial payment, are fully refundable prior to the following cancellation deadlines:

Students with a housing assignment can cancel their space through their Housing Portal at least 30 days prior to the beginning of fall move-in without any financial penalty. The cancellation deadline for the 2021/2022 License Agreement is July 19, 2021.

Assigned students that cancel after the deadline will forfeit their $450 initial payment.

Students on the housing waitlist can cancel their housing application at any time and receive a full refund of their initial payment.

Students wanting to cancel AFTER they have moved in must petition to cancel and if approved will be responsible for 30 days of fees after check-out. 

Students who are no longer interested in Fall housing but are still interested in spring housing, are asked to update their application instead of canceling.

If a student is assigned a space for Fall 2021, they can cancel until July 19, 2021 without any financial penalty. Students on the waitlist and/or those interested in a Spring assignment only may cancel at any time and will not be charged. Cancellation Link available through students’ Housing Portal .

At this time, it is planned that assigned housing students will have roommates unless placed in a single room. Not all room types will be filled to capacity beginning in Fall 2021 (i.e. Residential Hall triples and Traditional Hall doubles), but there is no guarantee that additional roommates will not be added throughout the academic year. While not guaranteed, students can create roommate groups through their Housing Portal.

While not guaranteed, students can create roommate groups through their Housing Portal.

To request a roommate, on the application summary page of the application there will be a link to Create/Manage Roommates Groups. You can create a roommate group, then add students to your group by searching for their Bronco ID number. You will be able to add roommates who have also submitted their application and who are NOT in a roommate group already. If you would like to be roommates with someone who is already in a roommate group, you will need to ask them to add you to their group. Changes to Roommate Groups will close once the assignment process for students has begun. Please see your application confirmation email for the date when Roommate Groups closes. Living with your roommate group is not guaranteed. 

Due to the many challenges and ever evolving variables surrounding Covid, University Housing Services will be assigning ALL residents for Fall 2021 and room selection will not be an option.

Due to the potential risk of COVID-19 transmission in a close, communal living setting, University Housing Services in partnership with local, state, and federal agencies will REQUIRE its residents to be fully vaccinated prior to their scheduled move-in date.  

• Fully vaccinated residents need to upload an image of their CDC COVID-19 card to their Cal Poly Pomona MyHealthPortal, which is also used for other immunizations.
• Students may qualify for medical or religious exemptions.
• COVID-19 testing is still a consideration and is being evaluated by the campus. There is a strong possibility that non-vaccinated residents and those residents with exemptions will be required to have daily or weekly testing.

Vaccination Exemption:

• Students may qualify for medical or religious exemptions.  
• COVID-19 testing is still a consideration and is being evaluated by the campus. There is a strong possibility that non-vaccinated residents and those residents with exemptions will be required to have daily or weekly testing.  
• ALL students should visit their Cal Poly Pomona MyHealthPortal for a full list of the immunizations required by the university. 
• Do NOT send any exemption documentation to University Housing Services. All requests should be processed through the appropriate campus department. 
• If a student is denied for an exemption, they can cancel their housing assignment without financial penalty. 

Instructions on how to submit an exemption are as follows:

Medical Exemptions:

Students requesting a medical exemption from the COVID-19 vaccine:

• Download, print, and have your primary care provider complete and sign the following form: https://www.cpp.edu/health/docs/medical-exemption-reequest-formv2.pdf
• Upload the completed form as Immunization Record by using the MyHealthPortal

Religious Exemptions:

Students requesting an exemption for religious reasons:

• Students seeking a vaccination exemption based on a sincerely held religious belief, practice, or observance, may contact the Office of Equity and Compliance at officeofequity@cpp.edu or 909-869-4646.

Vaccination Verification:

• Fully vaccinated residents need to upload an image of their CDC COVID-19 card to their Cal Poly Pomona MyHealthPortal, which is also used for other immunizations.
• For instructions on how to log in to the health portal, watch this video and visit the Immunizations Requirements webpage.
• ALL students should visit their Cal Poly Pomona MyHealthPortal for a full list of the immunizations required by the university. 
• Do NOT send any medical documentation to University Housing Services.  
• If you have IT-related questions about the voluntary upload process, please contact myhealthportal@cpp.edu. If you have other questions or need other resources, please feel free to email Student Health and Wellness at health@cpp.edu. 

COVID-19 testing is still a consideration and is being evaluated by the campus. There is a strong possibility that non-vaccinated residents and those residents with exemptions will be required to have daily or weekly testing.  

If a student tests positive or shows symptoms of COVID-19  while living in University Housing, our procedures is to work in collaboration with Student Health, our Safer Return Incident Investigation Team, and Foundation Dining Services to safely, efficiently, and effectively relocate the student to a building that is designated for students who need to be isolated. The time for isolation is determined by medical providers based on CDC and Public Health recommendations. Currently, the isolation period is 10 from the onset of symptoms and may be subject to change. Meals will be delivered by Dining Services using the student’s meal plan.

If a student has a roommate, the roommate may need to relocate and quarantine in a building that is designated for students who need to quarantine. They will be encouraged to also get tested a few days after known contact with the roommate in question. If they are asymptomatic and test negative 3-5 days after last known contact with someone who tested positive, they may be released from quarantine. Meals for students in quarantine is the same as above.

More information about the campuses Safer Return plan: https://www.cpp.edu/safer-return/index.shtml

If you are aware of a student testing positive, please encourage them to report it to their RA or the Area Coordinator of the building. We would like to mitigate any exposure as fast as possible.

Yes, all residents must have a meal plan. Campus dining facilities will be adjusting their occupancy, process, and hours to safely accommodate the dining needs of our residents.

The health and safety of our residents is our top priority. Currently, University Housing Services has implemented the following safety guidelines and procedures in all our communities:

• Face coverings and/or masks that cover the nose and mouth will be required in all interior public spaces and outside when social distancing cannot be maintained.
• Housing Facilities will continue rigorous sanitation processes to clean and sanitize public spaces and other high traffic touchpoints.
• Hand sanitizer will be available throughout the community.
• Furniture in public spaces will be limited and configured per social distancing guidelines. 

Limitations on guests

Policies and community guidelines will continue to be updated to address social distancing and safe practices as recommended by the CDC.

At this time, non-resident guests are prohibited until further notice. This includes residents of other buildings and family members. Only guests from within the floor/wing/building/complex are allowed on resident floors.

Policies and community guidelines will continue to be updated to address social distancing and safe practices as recommended by the CDC.

Yes, residents may come and go as they please. We understand that students have jobs, study-groups or other engagements that may require them to have the liberty to come and go as needed. However, we do encourage you to practice the safety guidelines that the California Public Health Department advises as part of a responsible community member.

Yes, at this time all people on campus are expected to keep a distance of six feet from each other.

Policies and community guidelines will continue to be updated to address social distancing and safe practices as recommended by the CDC.

Students who do not follow University Housing Services policies may result in Conduct Review meeting with their Area Coordinator and can result in sanctions and possible eviction.

Yes, at this time all people must wear mask/face coverings in public spaces while on campus.

Policies and community guidelines will continue to be updated to address social distancing and safe practices as recommended by the CDC.

If you believe your roommate is not following social distancing within University Housing Services please contact your Resident Advisor and they will advise on the next steps. We encourage all residents to follow CDC (Centers for Disease Control) guidelines as you are living in a community setting.

All people on campus are expected to wear face coverings in public spaces and keep a distance of six feet from each other. The university has taken active steps to proactively setting up conditions, wherever possible, in the residential, dining, and academic settings, to facilitate maintaining a social distance of six feet.

Policies and community guidelines will continue to be updated to address social distancing and safe practices as recommended by the CDC.

A Resident Advisor (RA) is a student that has attended CPP for at least one year or more. RAs receive extensive training on campus resources, emergency response, community development, and social/emotional support to students living within University Housing Services (UHS).

UHS will Resident Advisors on every floor to monitor building safety, provide support to students and build community within the building.

Resident Advisors are on call M-F from 6:00 pm – 8:00 am and Sat-Sun 6:00 pm – 6:00 pm. Residents can reach the RA on call by calling the building duty phone number posted on each door and at the community front desk.

Yes, activities will still be planned by the University Housing Services and the University for students to learn and engage with peers, faculty, and staff. All activities will be planned following campus, local, and state guidelines.

Front Desk within each community will still provide services to students, however the hours of operation are still pending.

Residents can check out several items from the front desk (games, cooking utensils, etc.). Suites Front Desks also provide letter mail service. The front desk is also a student’s first point of contact for questions about the community and campus events.

Activities will be planned by University Housing Services and the University to ensure students will have the opportunity to create connections with one another. Activities will be planned following campus, local, and state guidelines to support the health and safety of students, faculty, and staff.