Recruitment Resources

Step #1: Before you fill out the form in Step 3, please ensure that you have initiated the process of creating or revising the Job Description in JDXpert. Please note that the recruitment process will not move forward until we receive the updated or new Job Description via JDXpert.

Step #2: Collect the following documentations to attach to the Smartsheet Form in the next step:

• Approved memo from the Division for the recruitment.
  • Note: If you are requesting a new position number for an MPP position please make sure that you attach a memo with President's approval.   
• Organizational Chart
• Supporting Documents (optional, as needed)

Step #3: Complete PageUp Recruitment Smartsheet Form to provide the necessary details regarding the position/recruitment. Please reach out to your department budget contact for any questions that you may have regarding Funding Source, Department ID, Reporting Unit, Position Number, etc.

Step #4: Madiha Mahmood, Classification and Compensation Analyst, will review the submitted recruitment information in smartsheet and Job Description in JDxpert and will reach out to you if there are any questions, changes or suggestions. Madiha will work with University Budget Services on any position data that needs to be updated or added.

Step #5: Once the recruitment information is confirmed/updated by University Budget Services and the Job Description is reviewed in JDxpert, you will receive an email from Madiha Mahmood via Smartsheet with all position details.

Step #6: Log into PageUp and submit a Job Card.

In PageUp, please do not forget to add "PO-" before position no. e.g.: PO-00001234.

Please check out other resources below on How to Create a Job Card and other helpful resources.

Additional Information:

Position Number:

If you have requested the creation of a new position number, you can find it in the email sent to you by Madiha Mahmood (Step #5). Please note that any new position number or updates to position details will appear on PageUp approximately 24 hours after you receive the email from Madiha.

If the effective date you specified on your form is a future date, you will see the change in the position or be able to use the new position number the day after the effective date. For example, if you entered July 1, 2023, as the effective date in Smartsheet, any new position number or updates to an existing position number will be visible on PageUp starting July 2, 2023.

Once the position is approved in PageUp, your designated recruiter will grab the Job Description from JDXpert and upload it to PageUp for the recruitment.

MPP Code:

You will also find MPP Code in the email from Madiha Mahmood (Step#5). (Applicable to MPP Positions only)

Additional Position(s) for an Existing Recruitment:

If you have an existing open recruitment and need to hire additional incumbent(s), please inform your recruiter and forward the email you received in Step #5 to Madiha Mahmood, including your designated recruiter in the email.

In your email, please indicate the need for additional hiring and include the following:

 A memo with VP’s approval for the additional position(s), which should include:

• The position number you would like to use OR whether a new position number needs to be created
• Funding source
• Annual budget for the position

Madiha will coordinate with Budget Services to verify, update, or create the new position number and will email you once the information is ready for you to proceed with hiring the additional incumbent.

If you have any questions about Pageup, please contact the Talent Acquisition team.

• Candidate Evaluation Form (PDF)
• Collective Bargaining Agreements 
• Hiring Manager Checklist (PDF)
• How To Change Applicant Status (PDF)
• How To Create a Job Card (PDF)
• How To Submit An Offer Card (PDF)
• Interview Schedule Template (PDF)
• Employment Notices (PDF)
• Recruitment Cancellation or Failed Search Form (PDF)
• Recommendation to Appoint Form (PDF)