Common Human Resource System (CHRS)

Absence

• Self-service and manager self-service pages have a vastly different look and feel but the processes are similar to current.
• No Leave Taken will be entered and approved on its own pages instead of being part of absence, as it is now.
• Forecasting will be implemented for absences allowing employees to have a better idea of what their balance will look like in the future.
• Employees can key absences up to 12 months in advance.
• The absence process will run twice daily, and the monthly calendar will be closed on the 5th working day of the month, which means updated balances will be posted sooner.

Benefits

• eBenefits enables employee access to self-service for enrollment in benefits.
• The user interface in CHRS will have a vastly different look and feel, but employees will still be able to view the bulk of their benefit transactions online using CHRS Benefits self-service.
  

Personal Data Changes

• Employees who work at multiple campuses will have one Employee Self-Service in CHRS. This means that they will no longer have to update multiple locations when they have a change in to their personal data such as address, veteran's status, disability status, and emergency contacts.

Temporary Academic Employment

• Formerly Temporary Faculty
• This new functionality is expected to help streamline the appointment/reappointment of temporary academic employees (Units 3 and 11) such as lecturers, Teaching Associates (TA), Graduate Assistants (GA), and Instructional Student Assistants (ISA)
• Appointment notifications will be sent and acknowledged electronically.

Absence

• Self-service and manager self-service pages have a vastly different look and feel but the processes are similar to current.
• No Leave Taken will be entered and approved on its own pages instead of being part of absence, as it is now.
• Forecasting will be implemented for absence allowing employees to have a better idea of what their balance will look like in the future.
• Employees can key absences up to 12 months in advance.
• The absence process will run twice daily and the monthly calendar will be closed on the 5th working day of the month, which means updated balances will be posted sooner.

Benefits

• eBenefits enables employee access to self-service for enrollment in benefits.
• The user interface in CHRS will have a vastly different look and feel, but employees will still be able to view the bulk of their benefit transactions online using CHRS Benefits self-service.

Personal Data Changes

• Employees who work at multiple campuses will have one Employee Self-Service in CHRS. This means that they will no longer have to update multiple locations when they have a change in to their personal data such as address, veteran's status, disability status, and emergency contacts.

Reporting

• A query tool will exist in CHRS, but queries that currently exist in CMS-HR will need to be recreated in CHRS. If you have access to create private queries, the CHRS project team will contact you to migrate queries and ensure access.
• No one on campus will have the ability to create public queries, but you can share your queries with other CHRS users.
• Public queries can be created by the Chancellor’s Office upon requests.

Temporary Academic Employment

• Formerly Temporary Faculty.
• The new Temporary Academic Employment module is expected to help streamline the appointment/reappointment of temporary academic employees (Units 3 and 11) such as lecturers, Teaching Associates (TA), Graduate Assistants (GA), and Instructional Student Assistants (ISA).
• Appointment notifications will be sent and acknowledged electronically.
• Built-in workflow and approvals will help the flow of data from one unit to another and should reduce keying and time to finalize appointments/reappointments.

Time Reporting

• Self-service and manager self-service pages have a vastly different look and feel but the processes are similar to current.
• The timesheet view defaults to the current week and cannot be changed (currently it defaults to the current pay period).
• Hourly and overtime reporting, both the earn and the take, are capable of entry via employee self-service.

Absence

• Self-service and manager self-service pages have a vastly different look and feel but the processes are similar to current.
• No Leave Taken will be entered and approved on its own pages instead of being part of absence, as it is now.
• Forecasting will be implemented for absence allowing employees to have a better idea of what their balance will look like in the future.
• Employees can key absences up to 12 months in advance.
• The absence process will run twice daily and the monthly calendar will be closed on the 5th working day of the month, which means updated balances will be posted sooner

Benefits

• eBenefits enables employee access to self-service for enrollment in benefits.
• The user interface in CHRS will have a vastly different look and feel, but employees will still be able to view the bulk of their benefit transactions online using CHRS Benefits self-service.

CHRS Recruiting - PageUp

• There will be minor changes to the integration process between CSU Recruit and CHRS; this will only impact a handful of employees.

Labor Cost Distribution (LCD)

• Custom LCD reports will not be available; however, we plan to review the delivered reports in the financial data warehouse (FDW) and the new CHRS reporting solution (QuickSight) to determine if they meet our needs.
• The HR Expense Adjustment process in Financials will transition to the delivered functionality in CHRS.

Person of Interest (POI)

• Persons of Interest (POIs) who require access to CHRS Systems (search committee members, some temp agency employees, some contractors, etc.) will be entered directly into CHRS with required information. All other POIs will be entered into Campus Solutions.
• The POI function in CHRS has been redesigned to require a date of birth and social security number, as well as a department ID and an expected end date.
• “Reports_to” information for POIs can be entered and tracked

Personal Data Changes

• Student employees (as well as all employees) need to update their personal information (e.g. preferred name, address, emergency contacts) in CHRS Employee Self Service.

Reporting

• A query tool will exist in CHRS, but queries that currently exist in CMS-HR will need to be recreated in CHRS. If you have access to create private queries, the CHRS project team will contact you to migrate queries and ensure access.
• No one on campus will have the ability to create public queries, but you can share your queries with other CHRS users.
• Public queries can be created by the Chancellor’s Office upon requests.

Temporary Academic Employment

• Formerly Temporary Faculty
• The new Temporary Academic Employment module is expected to help streamline the appointment/reappointment of temporary academic employees (Units 3 and 11) such as lecturers, Teaching Associates (TA), Graduate Assistants (GA), and Instructional Student Assistants (ISA)
• Appointment notifications will be sent and acknowledged electronically.
• Built-in workflow and approvals will help the flow of data from one unit to another and should reduce keying and time to finalize appointments/reappointments

Time Reporting

• Self-service and manager self-service pages have a vastly different look and feel but the processes are similar to current.
• The timesheet view defaults to the current week and cannot be changed (currently it defaults to the current pay period).
• Hourly and overtime reporting, both the earn and the take, are capable of entry via employee self-service

Personal Data Changes

• Student employees (as well as all employees) need to update their personal information (e.g. preferred name, address, emergency contacts) in CHRS information (Employee Center).
  

Time Reporting

• Self-service and manager self-service pages have a vastly different look and feel but the processes are similar to current.
• The timesheet view defaults to the current week and cannot be changed (currently it defaults to the current pay period).

Absence

• Forecasting will be implemented for absence allowing employees to have a better idea of what their balance will look like in the future
• Employees can key absences up to 12 months in advance.
• The absence process will run twice daily and the monthly calendar will be closed on the 5th working day of the month, which means updated balances will be posted sooner

Benefits

• Benefit Analysts will experience significant changes to processing, including options for self- service and having the Chancellor's Office taking more control over various processes.
• CHRS will have a vastly different look and feel, but employees will still be able to view the bulk of their benefit transactions online using CHRS Benefits self-service.

Compliance

• HR will now have the option to track Conflict of Interest information for positions.

Employee Support Services (ESS) and Faculty Affairs

• The full integration process for CHRS Recruiting (PageUp) will be implemented which will change how Employment Services and Faculty Affairs finalize appointments.
• This new functionality is expected to help streamline the appointment/reappointment of
  temporary academic employees (Units 3 and 11) such as lecturers, Teaching Associates (TA),
  Graduate Assistants (GA), and Instructional Student Assistants (ISA).
• Built-in workflow and approvals in the Temporary Academic Employment module will help the
  flow of data from one unit to another and should reduce keying and time to finalize
  appointments/reappointments.
  
• Faculty Affairs will have the ability to do a final approval and push the data into Job, thus reducing their keying as well.

Time Reporting

• Hourly and overtime reporting, both the earn and the take, are capable of entry via employe self-service.
• Employees may request absences via the Time tile. Employees can report/request the absence ahead of time, and the reports-to can approve ahead. Once approved, the manager will not need to approve again.

Reporting

• A query tool will exist in CHRS, but queries that currently exist in PeopleSoft will need to be recreated in CHRS. If you have access to create private queries, the CHRS project team will migrate queries and ensure access.
• No one on campus will have the ability to create public queries, but you can share your queries with other CHRS users.
• Public queries can be created by the Chancellor’s Office upon requests.

• Self-service and manager self-service pages have a vastly different look and feel but the processes are similar to current.
• No Leave Taken will be entered and approved on its own pages instead of being part of absence, as it is now.
• Employees can key absences up to 12 months in advance and 12 months prior.
• Forecasting will be implemented for absence allowing employees to have a better idea of what their balance will look like in the future.
• The absence process will run twice daily and the monthly calendar will be closed on the 5th working day of the month, which means updated balances will be posted sooner.

• eBenefits enables employee access to self-service for enrollment in benefits.
• Life Events in self-service provides a guided process for employees to initiate a change to their benefits due to specific life events such as birth, adoption, marriage, and divorce.
• Activity guides can be used for specific CSU Life Events and provide step-by-step instructions for completing the specific tasks such as birth, adoption, marriage, divorce, late enrollment, and parent-child relationship.
• Benefits Analysts will experience significant changes to processing, including options for self-service and having the Chancellor's Office taking more control over various processes.

• No notable changes after going live in August 2021

• Employee Self Service will be the new landing page when logging into CHRS.
• The CHRS interface will use visual tiles rather than menu options and are designed to fit on mobile devices. The processes are similar to current.
• Some functions in MyCPP “Employee Center” will no longer be available, while new options and services will be offered in CHRS Employee Self Service.
• The new CHRS home page tiles will link to services such as: personal details; time; Cal Employee paycheck view; position appointment information; benefits summary, enrollment, life events and statement options.

• Custom LCD reports will not be available; however, we plan to review the delivered reports in the Finance Data Warehouse (FDW) and the new CHRS reporting solution to determine if they meet our needs.

• Student employees (as well as all employees) need to update their personal information (e.g. preferred name, address, emergency contacts) in CHRS Employee Self Service.

• Position numbers will change. Positions will be migrated to a new 8-digit numbering system.
• There is a new option to track Conflict of Interest information for positions.
• Alternative reports with similar data will be available either by query or QuickSight.
• The custom reporting relationship inquiry and update feature will no longer be available. All “Reports_To” changes must be made through the Budget Office.

• A query tool will exist in CHRS, but queries that currently exist in PeopleSoft will need to be recreated in CHRS. If you have access to create private queries, the CHRS project team will migrate queries and ensure access.
• No one on campus will have the ability to create public queries, but you can share your queries with other CHRS users.
• Public queries can be created by the Chancellor’s Office upon requests.
• Reporting may occur differently with CHRS. Solutions are under discussion and will be announced in the future.

• Formerly Temporary Faculty.
• This new functionality is expected to help streamline the appointment/reappointment of temporary academic employees (Units 3 and 11) such as lecturers, Teaching Associates (TA), Graduate Assistants (GA), and Instructional Student Assistants (ISA).
• Appointment notifications will be sent and acknowledged electronically.
• Built-in workflow and approvals will help the flow of data from one unit to another and should reduce keying and time to finalize appointments/reappointments.
• Faculty Affairs will have the ability to do a final approval and push the data into Job, thus reducing their keying as well.

• Self-service and manager self-service pages have a vastly different look and feel but the processes are similar to current.
• The timesheet view defaults to the current week and cannot be changed (currently it defaults to the current pay period).
• Hourly and overtime reporting, both the earn and the take, are capable of entry via employee self-service.

• Employees may notice they have additional ID numbers with CHRS. More details to come as the project evolves.