Position Description

• Before beginning to write, spend some time thinking about what the job entails and preparing a draft outline for reference. The most important duties may be listed first, or duties may be listed according to the time spent performing them.
• Focus attention on what is done, rather than the manner in which tasks are performed. Avoid expressing conclusions or opinions about the difficulty or complexity of the work and how well it is done. For example, use "tracks and reconciles department budget" rather than "handles budget very well."
• When describing the duties/functions of the position, begin each sentence with an action verb. Some examples of action verbs include: identifies, writes, designs, processes, develops, assists, interacts, coordinates, maintains, plans, oversees, advises, acts, keeps, represents, edits, identifies, gathers, summarizes, and so on.
• Avoid gender-based language.
• Use position titles that describe the nature and level of work performed. Avoid inflating titles.
• Avoid the use of indefinite terms, vague expressions, abbreviations, or phrases which have no meaning outside the immediate office or department.
• Include minimum specifications for formal training, education, certifications, licensures, and/or working experience.
• Whenever possible, incorporate appropriate adjectives such as "beginning," "intermediate," "advanced," and "expert" to identify the level of knowledge, skills, and/or abilities required to perform the essential job duties and responsibilities competently.
• Generally, only MPP positions use terms such as "manage/supervise," "hire/terminate," or "evaluate performance." Other positions can "lead, oversee, coordinate, etc.", "recommend for hire", or "provide input to evaluations".
• Complete the "Physical Demands" section that contains physical effort, mental effort, and environmental factors/working conditions which relate to the essential functions of the position. This information is requested to ensure that Position Descriptions, when necessary, include appropriate language about the physical requirements of the job for monitoring compliance with the Americans with Disabilities Act (ADA).

• If the Position Description update request is initiated by the employee, please provide assistance as needed.
• Select “Minor Change(s)” under “TYPE OF REQUEST” for minor updates.
  • If your Position Description update involves HR/Compensation and Classification action, please refer to the appropriate process page available on our Compensation and Classification website to access detailed processes and guidelines and follow the provided steps to proceed with your update accordingly.
• To initiate the process of revising Job Description, please log in to our new Job Description platform JDXpert. Tutorial on how to use JDXpert has already been assigned to you in CPP Learning, which you can access through MyCPP.

You can view your current Job Description at our new Job Description platform JDXpert.  If you need a copy of your most recent signed Job Description you can email Rachna Vermani rvermani@cpp.edu.

The email should include the following:

• Employee Name
• Bronco ID (if available)
• Department
• Job Classification Title

An email reply will typically be sent within two business days with your job description attached.

If you have an urgent question regarding the Position Description, please contact Rachna Vermani at extension 2267.

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