Student Handbook 2020 - 2021

The unlawful possession, use, manufacture, distribution, or sale of illicit drugs or drug-related paraphernalia, tobacco or alcohol, and the misuse of legal pharmaceutical drugs or alcohol by any faculty, staff, recognized auxiliary employee, student, registered student club or organization, campus entity, visitor or visiting organization is strictly prohibited in the workplace, on University premises, at University activities, or on University business, on campus or off. Any faculty, staff, student or student organization, campus entity, visitor or visiting organization that violates this policy is subject to disciplinary action as set forth in the following and/or will be referred to the appropriate authorities for legal prosecution.

The term alcohol includes alcohol, spirits, liquor, wine, beer, and every liquid or solid containing alcohol, spirit, wine, or beer, and which contains more than one-half of 1 percent of alcohol by volume and which is fit for beverage purposes either alone or when diluted, mixed or combined with other substances (Business and Professions Code, Section 23004).The term illicit drug includes any dangerous drug, restricted drug, or narcotic as those terms are used in California statutes, and all substances regulated under federal law through the Controlled Substances Act, including but not limited to marijuana, cocaine derivatives, "crack," heroin, amphetamines, barbiturates, LSD, PCP, and substances typically known as "designer drugs" such as "ecstasy."

AUTHORIZED ALCOHOL CONSUMPTION ON CAMPUS

(1) The consumption of alcoholic beverages, by persons 21 years of age and older, in some student residential areas (refer to housing and village policy for further restrictions).

(2) Purchasing alcoholic beverages, by persons 21 years of age and older, in designated food
service operations on campus (Kellogg Ranch, Innovation Brew Works, Round Table Pizza).

(3) Official University-sponsored events as approved by the President or designee.

(4) University entities or departments in the context of academic or educational purposes as
approved by the President or designee.

The Annual Security and Fire Safety Reports are released by October 1 of each year. Cal Poly Pomona's Annual Security and Fire Safety Report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Cal Poly Pomona and on public property within, or immediately adjacent to and accessible from the campus.

The report also includes institutional policies concerning campus security, such as the policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault,and other matters. The report also reflects HEOA amendments that specify new campus safetyrequirements in the following areas: hate crime reporting, emergency response and evacuation procedures, missing student notification and fire safety issues. Any institution that maintains an on-campus housing facility must collect fire statistics, publish an Annual Fire Safety Report, and keep a "fire log." As the new regulations allow, Cal Poly Pomona's Annual Security and Fire Safety Report and Annual Fire Safety Report are combined and published as one report.

The document may be downloaded or accessed on-line from the University Police web page at https://www.cpp.edu/~police/index.shtml. For more information regarding campus or fire safety or to request a printed copy of the report, contact University Police at (909) 869-4139 or email police@cpp.edu.


FEELING SAFE IN YOUR OWN COMMUNITY
Campus safety is a shared responsibility. Follow these steps to help protect yourself and your community by limiting your exposure to risks and crimes of opportunity.

General Tips
Save emergency contact numbers in your phone.
Keep personal belongings in view at all times.
Report any suspicious activity to the Police immediately.
Know the locations of campus and Code Blue phones in parking lots.
Avoid working or studying alone.
Stay in well-lit, well-populated areas at night.
Ensure your vehicle is locked and windows are closed.

Pedestrian and Safe Driving Tips
Avoid using your cell phone or electronics when crossing roadways and parking lots.
Use marked crosswalks and walk on sidewalks whenever possible.
Ensure that vehicle traffic has stopped before entering the crosswalk.
Allow plenty of time to arrive to campus and locate parking.
Drive at posted speed limits.
Do not text while driving.
On and Off Campus Housing Tips
Do not prop doors open or allow strangers to enter residence halls.
Always lock your door whenever you leave your room - even if just for a few minutes.
Engrave valuables with your California

EMERGENCIES: CALL 9-1-1

IF CALLING FROM CELL PHONE: (909) 869-3070. CALLS TO 9-1-1 FROM A CELL PHONE ARE ROUTED TO THE CALIFORNIA HIGHWAY PATROL, POTENTIALLY DELAYING RESPONSE TIME.

FOR NON-EMERGENCIES, BUSINESS, AND ANONYMOUS TIPS: CALL (909) 869-3399

(a) Campus Community Values: The University is committed to maintaining a safe and healthy living and learning environment for students, faculty, and staff. Each member of the campus community should choose behaviors that contribute toward this end. Students are expected to be good citizens and to engage in responsible behaviors that reflect well upon their university, to be civil to one another and to others in the campus community, and contribute positively to student and university life.

(b) Grounds for Student Discipline: Student behavior that is not consistent with the Student Conduct Code is addressed through an educational process that is designed to promote safety and good citizenship and, when necessary, impose appropriate consequences.

The following are the grounds upon which student discipline can be based:

(1) Dishonesty, including:

      (A) Cheating, plagiarism, or other forms of academic dishonesty that are intended to gain unfair academic advantage.

      (B) Furnishing false information to a University official, faculty member, or campus office.

      (C) Forgery, alteration, or misuse of a University document, key, or identification instrument.

      (D) Misrepresenting one's self to be an authorized agent of the University or one of its auxiliaries.

(2) Unauthorized entry into, presence in, use of, or misuse of University property.

(3) Willful, material and substantial disruption or obstruction of a University-related activity, or any on-campus activity.

(4) Participating in an activity that substantially and materially disrupts the normal operations of the University, or infringes on the rights of members of the University community.

(5) Willful, material and substantial obstruction of the free flow of pedestrian or other traffic, on or leading to campus property or an off-campus University related activity.

(6) Disorderly, lewd, indecent, or obscene behavior at a University related activity, or directed toward a member of the University community.

(7) Conduct that threatens or endangers the health or safety of any person within or related to the University community, including physical abuse, threats, intimidation, harassment, or sexual misconduct.

(8) Hazing, or conspiracy to haze. Hazing is defined as any method of initiation or pre-initiation into a student organization or student body, whether or not the organization or body is officially recognized by an educational institution, which is likely to cause serious bodily injury to any former, current, or prospective student of any school, community college, college, university or other educational institution in this state (Penal Code 245.6), and in addition, any act likely to cause physical harm, personal degradation or disgrace resulting in physical or mental harm, to any former, current, or prospective student of any school, community college, college, university or other educational institution. The term “hazing” does not include customary athletic events or school sanctioned events.

Neither the express or implied consent of a victim of hazing, nor the lack of active participation in a particular hazing incident is a defense. Apathy or acquiescence in the presence of hazing is not a neutral act, and is also a violation of this section.

(9) Use, possession, manufacture, or distribution of illegal drugs or drug-related paraphernalia, (except as expressly permitted by law and University regulations) or the misuse of legal pharmaceutical drugs.

(10) Use, possession, manufacture, or distribution of alcoholic beverages (except as expressly permitted by law and University regulations), or public intoxication while on campus or at a University related activity.

(11) Theft of property or services from the University community, or misappropriation of University resources.

(12) Unauthorized destruction, or damage to University property or other property in the University community.

(13) Possession or misuse of firearms or guns, replicas, ammunition, explosives, fireworks, knives, other weapons, or dangerous chemicals (without the prior authorization of the campus president) on campus or at a University related activity.

(14) Unauthorized recording, dissemination, or publication of academic presentations (including handwritten notes) for a commercial purpose.

(15) Misuse of computer facilities or resources, including:

       (A) Unauthorized entry into a file, for any purpose.

       (B) Unauthorized transfer of a file.

       (C) Use of another's identification or password.

       (D) Use of computing facilities, campus network, or other resources to interfere with the work of another member of the University community.

       (E) Use of computing facilities and resources to send obscene or intimidating and abusive messages.

       (F) Use of computing facilities and resources to interfere with normal University operations.

       (G) Use of computing facilities and resources in violation of copyright laws.

       (H) Violation of a campus computer use policy.

(16) Violation of any published University policy, rule, regulation or presidential order.

(17) Failure to comply with directions or, or interference with, any University official or any public safety officer while acting in the performance of his/her duties.

(18) Any act chargeable as a violation of a federal, state, or local law that poses a substantial threat to the safety or well being of members of the University community, to property within the University community or poses a significant threat of disruption or interference with University operations.

(19) Violation of the Student Conduct Procedures, including:

       (A) Falsification, distortion, or misrepresentation of information related to a student discipline matter.

       (B) Disruption or interference with the orderly progress of a student discipline proceeding.

       (C) Initiation of a student discipline proceeding in bad faith.

       (D) Attempting to discourage another from participating in the student discipline matter.

       (E) Attempting to influence the impartiality of any participant in a student discipline matter.

       (F) Verbal or physical harassment or intimidation of any participant in a student discipline matter.

       (G) Failure to comply with the sanction(s) imposed under a student discipline proceeding.

(20) Encouraging, permitting, or assisting another to do any act that could subject him or her to discipline.

(c) Procedures for Enforcing This Code: The Chancellor shall adopt procedures to ensure students are afforded appropriate notice and an opportunity to be heard before the University imposes any sanction for a violation of the Student Conduct Code.

(d) Application of This Code: Sanctions for the conduct listed above can be imposed on applicants, enrolled students, students between academic terms, graduates awaiting degrees, and students who withdraw from school while a disciplinary matter is pending. Conduct that threatens the safety or security of the campus community, or substantially disrupts the functions or operation of the University is within the jurisdiction of this Article regardless of whether it occurs on or off campus. Nothing in this Code may conflict with Education Code Section 66301 that prohibits disciplinary action against students based on behavior protected by the First Amendment.

When the Office of Student Conduct & Integrity receives a report, an investigation into the case will begin. Involved students and witnesses may be contacted to schedule a meeting. The meeting is an opportunity for the student to explain what happened from the student’s perspective. The meeting is educational, not adversarial, and students are expected to be honest and forthcoming during the process.

After the investigation is completed, one of two outcomes may occur:
(1) It will be determined that the student did not violate the Student Conduct Code and the
case will be dismissed;
(2) It will be determined that the student has violated the Student Conduct Code and
appropriate consequences or sanctions will be assessed.

If the student is found responsible for violating the Student Conduct Code, the case will be
adjudicated by one of two processes:
(1) The student will be offered a written Resolution Agreement in which the student accepts the
university charges, the consequences that have been assessed, and the student waives the
right to a hearing.
(2) The student rejects the Resolution Agreement and the process proceeds to a formal
hearing.

For a Flowchart of the Conduct Process, visit: https://www.cpp.edu/~studentconduct/office-process/index.shtml

Cal Poly Pomona believes the search for knowledge requires the freedom to speak openly about concerns and issues. All students and employees of Cal Poly Pomona, members of the Cal Poly Pomona campus community, and members of the public are free to lawfully exercise their constitutional right to freedom of expression on University property. Free speech and expressive activities include, but are not limited to, pure or symbolic speech, assembly, meeting, demonstrations or rallies, picketing, petitioning, distributing flyers, mime and theater, music and singing, survey research, and religious or political activity. The University may establish reasonable time, place, and manner regulations regarding the use of its public facilities, buildings, and grounds to ensure individuals and groups exercising their legitimate rights do not infringe on the rights of others or disrupt the educational process or other
operations of the University.

The exercise of freedom of expression and assembly rights must comply with all applicable federal, state, and local laws. Illegal speech activity not protected by the First Amendment to the US Constitution or by this policy includes, but is not limited to, defamation, obscenity, terrorist threats, false advertising, and the promotion of actual or imminent violence or harm.

Individuals or groups using University buildings, facilities, and grounds are subject to Cal Poly Pomona’s time, place, and manner restrictions. To ensure full understanding of laws, policies, and procedures unique to the University, off-campus groups or persons are encouraged to contact the Office of Student Life & Cultural Centers (OSLCC) prior to the start of their activities or distribution of published materials. Additionally, scheduling the time and location of expressive activities in advance with the OSLCC, may avoid a conflict with a previously scheduled campus or student event, which takes precedence. Previously scheduled University activities, reasonable threats to life/physical safety (e.g., water main or power line breaks) determined by appropriate authorities (e.g., University Police Department, Fire, and Facilities Planning and Management) and compliance with University policies and any applicable insurance requirements shall be the sole basis for declining to schedule a free speech/expressive activity otherwise in adherence to the Presidential Order.

TIME, PLACE, AND MANNER RESTRICTIONS

Reasonable time, place, and manner restrictions on the use of public forums are permissible, provided they are carefully designed to: (1) coordinate the appropriate use of a particular location for free speech/expressive activities, remain viewpoint-neutral, and not to prohibit particular forms of expression; (2) serve a significant government interest and are not more extensive than necessary to serve that interest; and (3) leave open ample alternative channels for communication of the information. They must be clear and specific enough to place the public on notice as to exactly what is authorized and what is forbidden.

Cal Poly Pomona, like most other institutions, routinely sets forth regulations pertaining to the way activities may be conducted. Some such restrictions follow.
(1) Scheduled events take precedence over spur of the moment activities.
(2) Because an event with amplified sound may interfere with classes in session and/or other
activities, sound amplification is generally limited to times when classes are not in session.
(3) Activities that restrict or disturb the routine business of the University are generally
prohibited or closely monitored and as such, may be directed to cease should it be
reasonably determined such activity is restricting or disturbing the routine business of the
University.

OSLCC can provide further information about issues of free speech and expressive activities.
They also maintain copies of the University’s posting and vendor policies.

Time: Daily, 8 a.m. to 10 p.m., except for current Cal Poly Pomona students, registered student clubs/organizations, staff, faculty, and auxiliary employees who may engage in expressive activities at any time in conformity with the Presidential Order.

Place: Free speech and expressive activities may take place on campus with the following exceptions: parking lots/structures, University buildings, and within 20 feet of any location in which instructional, educational, and/or official business activities are being conducted. Popular locations are University Park and University Quad.

Manner: Free speech and expressive activities must be conducted in a manner that (1) shall not unreasonably interfere with or obstruct the free flow of pedestrian or vehicular traffic, (2) shall not unreasonably interfere with or disrupt the conduct of University business, (3) shall be carried out without creating excessive noise by use of a device, (4) shall not unreasonably interfere with classes in session or other scheduled academic, educational, or cultural/arts programs, (5) shall not promote an unlawful end, such as promoting actual violence or bodily or property harm, terrorist threats, defamation, obscenity, and false advertising, (6) shall not violate any federal, state or local safety code, such as regulations set by the State Fire Marshal, and (7) allows appropriate authorities (e.g., University Police) to act within the scope
of their job at any time before or during the activity to restrict behaviors reasonably deemed to threaten life/physical safety or property.

Persons using areas generally available to students and the community are allowed to distribute petitions, circulars, leaflets, newspapers, and other printed matter in conformity to these guidelines. Individuals or groups distributing materials in these areas, other than material discarded or dropped in or around appropriate receptacles, shall make a reasonable effort to retrieve and remove such materials, prior to their departure from the areas that day. These procedures will be administered by the Vice President for Student Affairs and will be enforced by the University Police Department, and, when appropriate, Student Conduct & Integrity. Enforcement will be in compliance with existing state and federal laws.

The display or distribution of books, newspapers, magazines, pamphlets, or similar published
materials is permitted on-campus subject to the time, place, and manner regulations
established below, provided such published materials do not: (1) violate applicable laws
pertaining to obscene matters; or (2) consist of term papers, theses, or other written materials
submitted for academic credit the seller knows will be used to engage in academic dishonesty,
including, but not limited to, plagiarism and cheating, or otherwise violate the Code of Student
Conduct.

The time, place, and manner regulations and approval process for display or distribution of
published materials outlined below applies to off-campus groups or persons while on campus,
including commercial vendors or solicitors. Designated locations and procedures for
displaying or distributing materials on campus may be acquired through the Office of Student
Life & Cultural Centers (OSLCC).

Time: Daily, 8 a.m. to 10 p.m., except for current Cal Poly Pomona students, registered
student clubs/organizations, staff, faculty, and auxiliary organization employees who may
display or publish at any time in conformity with the Presidential Order.
Place: (1) News publications other than leaflets, pamphlets and/or flyers, including news
books, magazines, newspapers, journals, and periodicals, distributed on University property
and made available for members of the University community must be placed in news racks
provided by the publishing company; (2) news racks at a building location shall be grouped in
a cluster in front of Building One or the Marketplace; the precise placement of the racks shall
be determined by Facilities Planning and Management, except for news racks in the Bronco
Student Center; and (3) news rack placement within the Bronco Student Center will be
determined by the Director of the Bronco Student Center of the Associated Students,
Incorporated.
Manner: The display or distribution of published materials (1) shall not unreasonably
interfere with classes or any other operations of the University, (2) shall not unduly interfere
with campus pedestrian and vehicular circulation, (3) shall be carried out without use of
amplification equipment, (4) shall be carried out without prolonged or repeated contact with
persons, or in a harassing manner, with those who have declined the publication, (5) will be
removed on the last day of every month, (6) shall not occur during commencement, and (7)
placement of published materials on vehicles is prohibited. Persons using areas generally
available to students and the community are allowed to distribute petitions, circulars, leaflets,
newspapers, and other printed matter. Individuals or groups distributing materials in these
areas, other than material discarded or dropped in or around appropriate receptacles, shall
make a reasonable effort to retrieve and remove such materials, prior to departure from the
areas that day.
Permit: To ensure full understanding of laws, policies, and procedures unique to the
University, off-campus individuals who wish to display or distribute published materials on
campus shall contact OSLCC who issues permits to distribute or display published materials
for off-campus individuals and entities. The permit should be displayed at all times. In
addition, all parties must adhere to the guidelines outlined by OSLCC and those specific to any
auxiliary-operated facility or space where approved distribution or display of published
materials will occur.

Distribution of handbills or circulars, not otherwise prohibited by law, is permitted by offcampus
groups or persons subject to the following time, place, and manner regulations, which
does not apply to current students, registered student clubs/organizations, staff, faculty, and
auxiliary employees.

Time: Daily, 8 a.m. to 10 p.m., except for current Cal Poly Pomona students, registered
student clubs/organizations, staff, faculty, and auxiliary employees who may distribute
handbills or circulars at any time in conformity with the Presidential Order.
Place: A popular location is University Park, northeast grassy area of the entrance to the
Bronco Student Center, but distribution of handbills and circulars is allowed in any area
generally available to students and the community, subject to the following exceptions: (1)
distribution inside University buildings, with the exception of one-off, interpersonal
exchanges, is prohibited; and (2) distribution in campus parking lots or structures of any
written or printed materials from any motor vehicle.
Manner: Distribution of handbills and circulars (1) shall not unreasonably interfere with
classes or any other operations of the University, (2) shall not unduly interfere with campus
pedestrian and vehicular circulation, (3) shall be carried out without amplification equipment,
and (4) shall be carried out without prolonged or repeated contact with persons, or in a
harassing manner, with those who have declined the handbills and/or circulars. Placement of
handbills and circulars on vehicles is prohibited and shall not occur during commencement
time periods. Persons using areas generally available to students and the community are
allowed to distribute petitions, circulars, leaflets, newspapers, and other printed matter.
Individuals or groups distributing materials in these areas, other than material discarded or
dropped in or around appropriate receptacles, shall make a reasonable effort to retrieve and
remove such materials prior to departure from the areas that day.
Permit: The Office of Student Life & Cultural Centers (OSLCC) shall approve the distribution of
handbills and circulars on campus grounds. To obtain the required permit, contact OSLCC.
Please note: University Housing Services adheres to additional posting policies that align with
the department's mission to provide a safe and welcoming community that respects all
lifestyles and cultures, residential privacy and safety, and the general aesthetics of the
residences. UHS reserves the right to deny posting privleges to any campus partner found in
violation of this policy. To view Housing posting policies, visit their website at
https://www.cpp.edu/~housing/forms-policies/posting-policy.shtml

Facilities Planning and Management maintains administrative responsibility for all posting and chalking on campus. The Office of Student Life & Cultural Centers (OSLCC) manages the authorization process. Posting and chalking on campus, not otherwise prohibited by law, are permitted by current Cal Poly Pomona students, registered student clubs/organizations, staff, faculty, and auxiliary employees subject to the following time, place, and manner regulations. All postings must be approved with a date stamp from OSLCC before posting.

In general, the University does not encourage chalking as a method of communication, due to the negative environmental and resource impacts associated with it. Removal wastes water and runs the risk of introducing pollutants into the natural storm water removal network, which includes campus streams, storm drains, and surrounding soil. For these reasons, the University encourages members of the campus community to use other, more environmentally friendly modes of expression.

Requests to communicate via chalking will be considered only from members of the campus community e.g., recognized student organizations, state-sponsored student programs and organizations, faculty and staff members, individual students, or auxiliary employees.

Time: Current Cal Poly Pomona students, registered student clubs/organizations, staff, faculty, and auxiliary employees may chalk at any time in conformity with the Presidential Order.
Place: Chalking is permitted on sidewalks provided it is at least 20 feet from building entrances and may not be on any sidewalk under an overhang, canopy, or other cover. Chalking on the stairs outside the Bronco Bookstore is permitted only on the top portion of the steps. No chalking is permitted on buildings, steps, windows, posts, lawn areas, railings,
trees, traffic control signs, utility poles, construction fences, vehicles, within or proximal to garden areas (including Rose and Japanese) in garden areas, flowerbeds, or newspaper racks. In addition, no chalking is permitted on campus directories or signage, within ponds or fountains, or on trash or recycling bins.
Manner: The form or chalk must be washable with water. Spray chalk is not allowed. A fiveday
maximum duration must be observed. Removal must be scheduled to avoid disruption of
University activities. Contact Facilities Planning and Management for details.

POSTING GUIDELINES

The University recognizes posting as a means to facilitate communication amongst the campus community. As such, posting on campus, not otherwise prohibited by law, is permitted by current Cal Poly Pomona students, registered student clubs/orgs, staff, faculty, and auxiliary employees subject to the time, place, and manner regulations established. Contact the Office of Student Life & Cultural Centers (OSLCC) and/or the appropriate officials located within individual University buildings and facilities (e.g., academic, department, or auxiliary offices) for posting locations and procedures to access their respective bulletin boards.

Time: For on-campus groups and individuals, special dated events with an expiration date of 48 hours following the event will be noted on the posting. For general information (club and organization meetings, department announcements, etc.), an expiration date of one month from the time of stamping will be noted on the posting. The stamp does not regulate the content of the flyer nor the actions and opinions of the entity seeking approval and does not necessarily reflect those of the students, faculty, or administration of Cal Poly Pomona.
Place: Bulletin Boards. Once appropriate approvals are obtained from OSLCC, posting is permitted on bulletin boards located in the hallways of most campus buildings. Contact OSLCC and/or the appropriate department officials located within individual University buildings and facilities (e.g., academic program, department, or auxiliary offices) for posting locations and procedures to access their respective bulletin boards. Bulletin boards may be completely cleared off once a term by representatives of the campus building or facility where the bulletin board is located. The following criteria apply to all materials posted on bulletin boards: Posters/flyers must not exceed 11” x 17” and only one poster per group/individual may be placed on bulletin boards. Material may not overlap other approved posters/flyers and must be fastened with tacks or staples – Please note, no tape may be used.
Grounds: Approved staked signs (not to exceed 11” x 17”) and banners (not to exceed 3’ x 6’) are only permitted on lawn perimeters that do not block areas for mowing and in nonflowering areas. Actual stakes may not exceed 36” in height. Staked signs and banners may not be placed in flowerbeds, in the center of lawn areas, or in areas blocking sprinklers, walkways, driveways or streets. Marketing material may not be wrapped around trees or any campus structures without prior approval by the Facilities Planning and Management.

Violations will result in the removal and disposal of the signs and banners without notification.
No posting is permitted on buildings, steps, windows, posts, lawn areas, railings, trees, traffic
control signs, utility poles, construction fences, vehicles, in newly planted garden areas, flower
beds, or newspaper racks.

In addition, no posting is permitted on campus directories, within ponds or fountains, trash or recycle bins, the Calla Lily walkway between the Bronco Student Center and the Bookstore, in planted garden areas (e.g., Rose Garden, the Japanese Garden), and University Drive from the residence hall area west to the Health Center and in the vicinity of the two major entrances to campus (where the marquees are located). Signs of a non-instructional nature on any classroom chalkboard or dry-erase board are prohibited and violate this posting procedure.

Notwithstanding these specific restrictions, to gain special approval for potential posting in these areas, please contact Facilities Planning and Management. In addition to the above, several University buildings, facilities, and grounds have additional posting procedures, which are subject to the same non-regulation of content as stated above. The appropriate authorization must be granted before materials may be posted in areas such as University Housing and auxiliary-operated facilities.

Manner: Only current Cal Poly Pomona students, registered student clubs/organizations, staff, faculty, and auxiliary employees are allowed to publicize/post on campus provided they comply with the procedures established by OSLCC and the Presidential Order. Posters, flyers, banners, and signs must include the name(s) of the organization or persons responsible for the posting as well as a statement of affiliation with Cal Poly Pomona. All posters, flyers or signs without this information will be removed. Printed advertisements, announcements, and signs must follow the following guidelines to be stamped by OSLCC. 

The sponsoring campus group, organization, committee, or department, if any, should be preprinted
on front of the flyer. Identification e.g., Bronco ID card, and the telephone and/or email of the contact person responsible for the posted material must be presented to OSLCC prior to posting.

Submit two original copies of the flyer. For banners, only the original is needed. If written in a language other than English, a copy of the English translation must also be presented.

Only the original copy of the flyer need be stamped by the OSLCC. Multiple copies of the flyer will not be stamped; rather, anyone wishing to post multiple copies at multiple locations should make their copies after the date-stamp is affixed to the original.

For any postings advertising research studies on human subjects, a copy of the IRB approval
needs to be submitted.

No more than 50 flyers or publicity materials are allowed per event. OSLCC will provide a stamp for an approved posting on an index card for scanning upon request.

Violations: Unauthorized removal of properly approved and posted materials is an act of vandalism and subject to appropriate disciplinary action. Violators to this procedure will be referred to the Director of Student Conduct & Integrity.

Amplified sound is defined as any sound broadcasted through electronically amplified equipment or electronically enhanced. Additionally, amplified sound may include sound that is enhanced with the aid of a device such as a megaphone, and the like.

The following procedural guidelines are established for the use of amplified sound equipment on University grounds when classes are in session. The following procedures both protect the delivery of instructional programs from intrusive sound and yet still provide an opportunity and a forum for a variety of student development and support programs. An appropriate balance of these two goals may be achieved by observing the following conditions:

Time: Tuesdays and Thursdays from 12 p.m. to 1 p.m. are the designated “University Hour” where classes are not in session. Amplified sound at these times is allowed without prior approval. The use of amplified sound outside of “University Hours” requires prior approval through the Office of Student Life and Cultural Centers (OSLCC). With prior approval from OSLCC, a one-hour grace period may be granted prior to the start of an event to provide for
necessary sound checks.

Place: During University Hour, 12 p.m. -1 p.m. Tuesdays and Thursdays, amplified sound is permitted in the University Quad, the Engineering Meadow (the grassy area next to Building 17), the Bronco Commons, the University Park, and the University Plaza. If other times and/or campus locations are desired for the use of amplified sound, advance approval must be sought from OSLCC which shall grant approval on a first-come first-served basis, unless use of
amplification must be denied based on the proposed volume interfering with instructional or previously scheduled programs.

Manner: The sound level for any event may not exceed that which is disruptive to the instructional programs, scheduled events, and/or library or classroom study. Amplified sound is intended to be heard in the immediate area only. Outdoor amplified sound events are subject to monitoring and regulation.

Permit: To request approval for amplified sound, groups/individuals must complete an Application for Schedule Event Form from OSLCC. This form is due at least one week prior to the event, though exceptions may be made where spontaneous events may necessitate handheld amplification devices and a short advance approval process. Requests for amplified sound must be approved by OSLCC prior to the event.

Non-commercial solicitation, such as seeking donations or fundraising sales for non-commercial ventures, shall be permitted on campus subject to the time, place, and manner regulations set forth in the Presidential Order. This Order is not intended to curtail activity around collective bargaining.

Commercial solicitation on campus is prohibited unless prior written authorization has been obtained from the University President or designee. Persons wishing to engage in commercial solicitation on campus grounds may be granted permission (maximum of five business days per academic term  throughout) if the proposed activity is conducted in accordance with the time, place, and manner regulations established below, unless such solicitation would be in violation of law. Contact the Office of Student Life & Cultural Centers (OSLCC) to obtain authorization.

The time, place, and manner regulations and the approval process for non-commercial and commercial solicitations do not apply to fundraising activities of recognized student clubs/organizations, staff/faculty organizations, or auxiliary organizations. A registered club/organization’s on-campus advisor is responsible for oversight of the club/organization’s fundraising activities and ensuring appropriate approvals are obtained.

Time: Daily, 8 a.m. to 10 p.m., except for current Cal Poly Pomona students, registered student clubs/organizations, staff, faculty, and auxiliary employees who may engage in solicitation (non-commercial and commercial) at any time in conformity with the Presidential Order.
Place: A popular location is University Park, northeast grassy area of the entrance to the Bronco Student Center, but solicitation is allowed in any area generally available to students and the community, subject to the following exceptions: 1) distribution inside University buildings, with the exception of one-off, interpersonal exchanges, is prohibited; and 2) distribution in campus parking lots or placement of any written or printed materials on or in any motor vehicle parked on the campus is prohibited.
Manner: Non-commercial and commercial solicitation must be conducted in a manner that (1) shall not unreasonably interfere with classes or any other operations of the University, (2) shall not unduly interfere with campus pedestrian and vehicular circulation, (3) shall be carried out without amplification equipment, (4) shall be carried out without prolonged or repeated contact with persons, or in a harassing manner, with those who have declined the solicitation, (5) shall not violate applicable laws pertaining to obscene matters, and (6) shall not occur during commencement. Persons using areas generally available to students and the community are allowed to distribute petitions, circulars, leaflets, newspapers, and other printed matter. Individuals or groups distributing materials in these areas, other than material
discarded or dropped in or around appropriate receptacles, shall make a reasonable effort to retrieve and remove such materials, prior to their departure from the areas that day. Credit card solicitors are prohibited from offering gifts for filling out credit card applications.
Permit: For approval to engage in solicitation on campus and to obtain the required permit, contact OSLCC. This permit must be displayed at all times at the approved location and all parties must adhere to applicable guidelines for solicitation.

Commercial transactions including, but not limited to, sale of books, newspapers, magazines, pamphlets, or similar published materials, and the display of property or services for sale on campus are prohibited unless proper written authorization has been obtained from the University President or designee. Persons or organizations wishing to engage in legal commercial transactions or display goods or services for sale on campus grounds may be granted permission (maximum of five business days per academic term) to do so if the proposed activity aids achievement of the educational objectives of the campus and is conducted in accordance with the time, place, and manner regulations established by this Order. University auxiliary organizations, registered student clubs/organizations, and faculty/staff organizations may engage in non-commercial and commercial transactions on campus in accordance with the Presidential Order. Contact the Office of Student Life & Cultural Centers (OSLCC) for information and approval.

Time: Daily, 8 a.m. to 10 p.m., except for current Cal Poly Pomona students, registered
student clubs/organizations, staff, faculty, and auxiliary employees who may engage in
authorized non-commercial and commercial transactions or display property or services for
sale on campus at any time in conformity with the Presidential Order.
Place: (1) A popular location is University Park, northeast grassy area of the entrance to the Bronco Student Center, and (2) other areas designated by OSLCC. Distribution inside University buildings is prohibited. Distribution in campus parking lots/structures of any written or printed materials from any motor vehicle parked within the campus is prohibited.
Manner: Non-commercial and commercial transactions must be conducted in a manner that (1) shall not unreasonably interfere with classes or any other operations of the University, (2) shall not unduly interfere with campus pedestrian and vehicular circulation, (3) shall be carried out without amplification equipment, (4) shall be carried out without prolonged or repeated contact with persons, or in a harassing manner, with those who have declined the solicitation, (5) shall not violate applicable laws pertaining to obscene matters, (6) shall not consist of term papers, theses, or other written materials submitted for academic credit the seller knows will be used to engage in academic dishonesty, including, but not limited to, plagiarism and cheating, or otherwise violate the Code of Student Conduct, and (7) shall not occur during commencement.
Permit: For approval to engage in non-commercial or commercial transactions or display property or services for sale on campus and to obtain the required permit, contact the OSLCC. The permit must be displayed at all times and all parties must adhere to applicable guidelines.

When making your reservation, keep in mind that the Office of Student Life & Cultural Centers reserves only the space. You are responsible for providing and/or obtaining whatever is needed for your event.

Online reservation requests must be received at least 15 days in advance to ensure an approval confirmation.If your event will have food, a certified food handler must be present with proof of certification. A Food Handler's Certification is required. Look for a Hotel & Restaurant Management major student, or check Training for L.A. County. Groups serving/selling food not following allw EHS protocol with completed paperwork will be penalized. Clubs/Departments are allowed 5 food sale events each term.

Other checklist items to consider prior to scheduling your event include additional equipment, rash services, food permits, and special guidelines for reserving the Bronco Commons area. For a complete checklist and outdoor scheduling submission form, visit https://www.cpp.edu/~oslcc/oslcc-event-scheduling/outdoor-scheduling.shtml

Special events range from athletic/competitive-type activities to dances to speakers. All of these events are important to students, faculty, and staff to expand the educational opportunities and help build community on campus. Proper management of these programs is essential for maximum enjoyment of the participants and as a learning experience of the sponsoring organization.

Special events, which are large, will attract off-campus participation, and have the potential for high risk and/or disruptive behavior, are subject to specific guidelines. The Facilities Coordinator, in collaboration with the Department of Public Safety and the sponsoring organization will determine which of the following policies apply.

• Attendees to a dance, party or other similar special event must show a college I.D. or proof of age of 18 years or older.
• Advisor attendance is required if Public Safety staffing is necessary. The advisor must be in attendance throughout the event and the event is subject to closure if the advisor is absent.
• If an attendee leaves the event, for which an admission is charged, she/he must pay to
  return and will be subject to any search which is being conducted on attendees.
• If an event is held in the Bronco Student Center, the sponsoring organization is required to
  employ the services of an employee to check I.D.'s.
• All Special Events are subject to the Guidelines on Police Coverage for Special Events.
• These guidelines are available through the Facilities Coordinator at (909) 869-4446 or
  lof@cpp.edu.

The use of University buildings, facilities, and grounds is contingent upon assuming responsibility for complying with the following requirements:

• The activities must be conducted in a lawful manner and comply with all applicable federal, state, and local laws and safety codes.
• The activities must comply with all California State University System and Cal Poly Pomona policies, procedures, and regulations.
• The activities must not unreasonably interfere with or disrupt instructional programs or University operations.
• No activities or events will be scheduled during commencement ceremonies or other similar campus-wide special events.
• The activities must conform to the time, place, and manner restrictions established by the Presidential Order, which may be found at https://www.cpp.edu/~policies/presidentialorders/index.shtml, and printed copies may be obtained from the Office of Student Life & Cultural Centers.
• To address public safety issues (routes of march, necessary public safety staffing, disruption of campus academic programs, other events, and traffic flow, etc.), groups contemplating holding public assemblies, marches, or demonstrations are strongly encouraged to notify the University Police 24 hours in advance of the event by calling (909) 869-3070.
• To ensure full understanding of laws, policies, and procedures unique to the University, offcampus groups or persons, including commercial vendors or solicitors, are encouraged to contact the Office of Student Life & Cultural Centers prior to the start of their activities or distribution of published materials, including the distribution of handbills and circulars and posting or chalking.
• In order to facilitate safety and floor maintenance, individuals with bare feet are prohibited from entering University buildings, with the exception of appropriate areas of University housing facilities, and physical education and recreation facilities.
• Camping on University property or living in privately owned, temporary lodging parked or erected on University property is prohibited. In unusual circumstances exceptions may be permitted with written approval from Facilities Planning and Management.
• Erection of any temporary structure on campus must be approved by Facilities Planning and Management for the safety of all participants and bystanders.
• Pets will be allowed on campus only when on a leash and accompanied by their owner. No animals, except when being used for official University instructional purposes, and/or service animals, will be permitted inside campus buildings without prior approval of the University.
• Without specific permission from the President or designee, no person on University property or at official University functions may: possess, use, store, or manufacture explosives, including, but not limited to: smoke bombs, nerve agents /pepper spray, fireworks or other destructive devices; possess, use, store, or manufacture a firearm or weapon; possess, use, or carry an open flame of any kind; possess, use, or carry equipment or supplies intended for war, war games, battle, and/or to inflict physical violence including but not limited to any length of lumber, sticks, rods, pipes, shields, helmets, body armor, or any object intended to be used as a weapon or shield.
• Individuals shall not wear masks, bandanas, or other items that hide the face (aside from coverings worn for religious beliefs), personal disguises, or any item that conceals their identities with the intent of intimidating any person or group, or for the purpose of evading or escaping discovery, recognition, or identification in the commission of violations of University policy, University regulations, or municipal, state, or federal laws.
• Without specific permission from the President or designee, it shall be prohibited to engage in, participate in, or assist participants in any game which involves the ambushing, lying-inwait for, or following another person by means of stealth; or to participate or assist in the participation in any game which would involve the firing of any device as defined in the preceding paragraph.
• No Unmanned Aircraft System (UAS), a.k.a. drone, may be flown from, on or around the Cal Poly Pomona campus without the express written approval of the University.
• Use of University buildings, facilities, and grounds for commercial purposes is prohibited unless prior written permission has been obtained.

Campus regulations and procedures are adopted pursuant to the authority of the University President, who is responsible for the general welfare of the campus.

Office of Student Life & Cultural Centers (OSLCC)
Phone: 909-869-2841
Email: osl@cpp.edu
Location: Building 26

Dean of Students Office
Phone: 909-869-4424
Email: dos@cpp.edu
Location: Building 121, Student Affairs Suite

University Police Department
Phone: 909-869-3070
Email: police@cpp.edu
Location: Building 109

Facilities Planning and Management
Phone: 909-869-3030
Email: fmcustomer@cpp.edu
Location: Building 81

License of Facilities
Phone: 909-869-4446
Email: lof@cpp.edu
Location: Building 81

University Housing Services
Phone: 909-869-3307
Email: housing@cpp.edu
Location: Building 59

Bronco Student Center
Office of Conference & Event Services
Phone: 909-869-2847
Email: cedesk@cpp.edu
Location: Building 35, Rm. 2359

Bronco Recreation & Intramural Complex
Phone: 909-869-2109
Email: bric@cpp.edu
Location: Building 42

Students have the following rights and guarantees under FERPA, except where pertinent laws apply:

• To review their education record, except where relevant laws or regulations apply.
• To be notified of their rights under FERPA annually.
• To request correction to their student records.
• To control disclosure of their student records.
• To file a complaint with the FERPA office in Washington, D.C.

FERPA applies to all educational records that the College maintains on you as a student. Educational records are those that are: 1) directly related to a student, and; 2) maintained by an educational agency or institution or by a party acting for the agency or institution and 3) stored in any format i.e. paper or digital.

The University, colleges, departments, and interdisciplinary groups shall not initiate and implement policies, procedures, standards, and regulations which affect the rights of students to enroll, remain enrolled, or withdraw from courses or programs of study except through established University procedures.

Students shall have the right to information from each professor as to the general requirements and goals of a course in which they are enrolled, and to know the general criteria upon which they will be evaluated in that course. At the beginning of the semester, each student shall be provided with a class syllabus.

The University and the University Police Department will ensure that rights guaranteed by the University, the State and the U.S. Constitution are protected for all people regardless of race, ethnicity/national origin, religious belief, sexual orientation, gender or disability. Any acts or threats of violence, property damage, harassment, intimidation or other crimes designed to infringe upon those rights will be given the utmost priority. The University and University Police are dedicated to maintaining a cooperative effort with local, state and federal agencies as well as the community we serve toward the immediate investigation of reported hate crimes and hate-related incidents, and prosecution and/or University sanctions as appropriate This policy provides: (a) guidelines for identifying and investigating reportable crimes and incidents and (b) the resources to which victims can be referred for assistance.

DEFINITIONS OF HATE-MOTIVATED CRIMES AND INCIDENTS

Hate Crime: Any unlawful action designed to frighten, harm, injure, intimidate or harass an individual, in whole or in part, because of a bias motivation against the actual or perceived race, religion,  ethnic/national origin, sexual orientation, gender, or disability of the victim.

Hate Incident: Not all expressions of hate or group bias rise to the level of a hate crime as defined in state and federal statute. A noncriminal act or incident, while not criminal, is done with the apparent intention to: harass, intimidate, threaten, retaliate, and create conflict, because of a person's race, ethnic/national origin, religious belief, sexual orientation, gender, or disability. Reporting and monitoring of hate incidents is important, as they may serve as indicators of potential threats and/or campus climate that may escalate into criminal acts.


REPORTING AND REFERRALS FOR HATE-MOTIVATED CRIMES AND INCIDENTS

The University Police Department is responsible for collecting and reporting hate-motivated statistics. Hate-motivated crimes and incidents may be reported to the following locations on campus:

University Police Department 9-1-1 / (909) 869-3070
Vice President for Student Affairs (909) 869-3420
Student Conduct and Integrity (909) 869-6990
Office of Equity and Compliance (909) 869-4646

Off-Campus:
LA County Commission on Human Relations (213) 974-7611
California Attorney General (800) 952-5225

Cal Poly Pomona is committed to maintaining an inclusive community that values diversity and fosters mutual respect. We embrace and encourage our community differences in Age, Disability, Gender or Sex, Gender Identity/Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Race or Ethnicity (including color), Religion, Sexual Orientation, and Veteran or Military Status. All individuals have the right to participate fully in University programs and activities free of discrimination, harassment and retaliation. The aforementioned protected statuses are defined in the University’s Non-Discrimination policy, CSU Executive Order 1097: https://www.calstate.edu/eo/EO-1097-rev-3-29-19.pdf.

The University’s established point of contact for matters involving discrimination, harassment, and retaliation based on a protected status is the Office of Institutional Equity & Compliance (OIEC) located in the Student Services Building, 121 West, 2nd Floor.

Phone: (909) 869-4646

Email: officeofequity@cpp.edu

Website: www.cpp.edu/officeofequity 

As determined by the Office of Student Life and Cultural Centers staff, certain events will require referral to University Risk Management for review and approval before the event can take place and/or be scheduled. When your proposed club event is referred to Risk Management, a risk assessment will need to be completed. This will assist in determining if your club event will be approved and if the purchase of Special Event insurance is required. Refer to the Risk Assessment website at www.cpp.edu/~rms/ for additional information, including Typical Characteristics of Medium to High Risk Events.

Title IX of the Education Amendments of 1972 (Title IX) prohibits discrimination based on gender (including sexual harassment and sexual violence) in educational programs which receive federal financial assistance. Areas of the institution where Title IX may have application include athletics, student recruitment and admissions, financial aid, scholarships, course offerings and access, employment, and residential housing services. Title IX also protects all students and employees from sexual harassment in university programs and activities, as well as sexual assault/sexual misconduct, which are both forms of discrimination under Title IX.

SEXUAL HARASSMENT

A form of sex discrimination, this is an unwelcome conduct of a sexual nature that includes, but is not limited to, sexual advances, requests for sexual favors, and any other conduct of a sexual nature where:

• Submission to, or rejection of, the conduct is explicitly or implicitly used as the basis for any decision affecting a complainant's status or progress, or access to benefits and services, honors, programs, or activities available at or through the university; or
• The conduct is sufficiently severe, persistent or pervasive that its effect, whether or not intended, could be considered by a reasonable person in the shoes of the complainant, and is in fact considered by the complainant, as limiting his or her ability to participate in or benefit from the services, activities or opportunities offered by the university; or
• The conduct is sufficiently severe, persistent or pervasive that its effect, whether or not  intended, could be considered by a reasonable person in the shoes of the complainant, and is in fact considered by the complainant, as creating an intimidating, hostile or offensive environment.

Sexual Harassment also includes acts of verbal, non-verbal or physical aggression, intimidation, or hostility based on Gender or sex-stereotyping, even if those acts do not involve conduct of a sexual nature.

SEXUAL MISCONDUCT

All sexual activity between members of the CSU community must be based on Affirmative Consent. Engaging in any sexual activity without first obtaining Affirmative Consent to the specific sexual activity is Sexual Misconduct (including Sexual Assault, Sexual Battery, and Rape) and constitutes a violation of our University policy, CSU Executive Order 1097: www.calstate.edu/eo/EO-1097-rev-3-29-19.pdf. To better understand your rights and options regarding the University’s process of addressing reports of sexual misconduct, please see: www.cpp.edu/~officeofequity/documents/rights-and-options.pdf. 

SEXUAL ACTIVITY

Includes but is not limited to kissing, touching intimate body parts, fondling, intercourse, penetration of any body part, and oral sex.

AFFIRMATIVE CONSENT

An informed, affirmative, conscious, voluntary, and mutual agreement to engage in sexual activity. It is the responsibility of each person involved in the sexual activity to ensure Affirmative Consent has been obtained from the other participant(s) to engage in the sexual activity. Lack of protest or resistance does not mean Affirmative Consent, nor does silence mean Affirmative Consent.

Affirmative Consent must be voluntary, and given without coercion, force, threats or intimidation. The existence of a dating or social relationship between those involved, or the fact of past sexual activities between them, should never by itself be assumed to be an indicator of Affirmative Consent. A request for someone to use a condom or birth control does not, in and of itself, constitute Affirmative Consent.

Affirmative Consent can be withdrawn or revoked. Consent to one form of sexual activity (or one sexual act) does not constitute consent to other forms of sexual activity. Consent given to sexual activity on one occasion does not constitute consent on another occasion. There must always be mutual and affirmative consent to engage in sexual activity. Consent
must be ongoing throughout a sexual activity and can be revoked at any time, including after penetration. Once consent is withdrawn or revoked, the sexual activity must stop immediately.

DATING VIOLENCE

Abuse committed by a person who is or has been in a social or dating relationship of a romantic or intimate nature with the victim. This may include someone the victim just met; i.e., at a party, introduced through a friend, or on a social networking website. For purposes of this definition, “abuse” means intentionally or recklessly causing or attempting to cause bodily injury or placing another person in reasonable apprehension of imminent serious bodily injury to self or another. Abuse does not include non-physical, emotional distress or injury.

DOMESTIC VIOLENCE

Abuse committed against someone who is a current or former spouse; cohabitant; someone with whom the Respondent has a child; someone with whom the Respondent has or had a dating or engagement relationship; or a person similarly situated under California domestic or family violence law. Abuse as defined under CSU Executive Order 1097 does not include nonphysical, emotional distress or injury.

STALKING

Engaging in a repeated course of conduct (two or more acts) directed at a specific person that would cause a reasonable person to fear for the safety of self or others’ safety or to suffer substantial emotional distress.

WHAT CAN I DO?

Medical Help
Student Health Services provide treatment of injuries, STD screenings, and pregnancy tests. If you wish to have an evidence collection kit (“rape kit”), you can do so by visiting Pomona Valley Hospital. If possible and to preserve evidence, do not wash your face or hands, shower or bathe, brush your teeth, urinate or change clothes prior to doing the medical exam.

To Report and Get Support
Students who wish to come forward as survivors may seek assistance from faculty or staff. Faculty and staff will support the survivor, however, to further protect the survivor and the campus community, they cannot guarantee confidentiality. The student can also contact the Office of Institutional Equity and Compliance to report any form of interpersonal violence. Students may also seek assistance from Survivor Advocacy Services and/or Counseling and Psychological Services (CAPS), who can explain their options and resources available for them.

What if I Want to be Left Alone?
This may be a confusing and difficult time. Remember that these resources are always available to you, and you can seek support at any time. Friends and family can also offer support. You are not alone, and you have options. It is your choice.

To Talk
Survivor Advocacy Services is a confidential resource who can provide you with support while allowing you the time and space you need to process what has happened and who can provide you with basic information about your options and available resources.

To Report a Criminal Concern
Sexual violence is a crime. We encourage you to contact the University Police Department or the police department responsible for the area where the incident took place. A criminal investigation does not relieve the university of its obligation to respond to Title IX. Both criminal and university investigations can proceed at the same time.

To Understand the University's Process for Addressing Sexual Misconduct
We encourage you to contact the Office of Institutional Equity and Compliance who oversees the review of all reports of sexual misconduct, dating violence, domestic violence, and stalking. In certain rare
circumstances where it is necessary to ensure your safety and the safety of the university's community, the university may be obligated to investigate known incidents of sexual misconduct, even if you may not
feel ready. Such decision would be discussed with you in advance, and the university would ensure you have a support person throughout the process.

In recognition of the health hazards that exist from side stream or secondhand smoke and in accordance with California State Code, Cal Poly Pomona has adopted a policy promoting a smoke-free environment. This policy prohibits all methods of smoking including but not limited to e-cigarettes and vaping. University Housing Services does not permit smoking inside any part of the housing facility, including individual units and balconies/patios/porches or ledges.

“Smoke Free” means the use of cigarettes, pipes, cigars, and other “smoke” emanating products including e-cigarettes, vapor devices and other like products are prohibited on all University properties. Smoke or Smoking: “Smoke” or “Smoking” means inhaling, exhaling, burning, or carrying any lighted or heated cigar, cigarette, cigarillo, pipe, hookah, or any other lighted or heated tobacco or plant product intended for inhalation, whether natural or synthetic, in any manner or in any form. “Smoke” or “Smoking” also includes the use of an electronic smoking device that creates an aerosol or vapor, in any manner or in any form, or the use of any oral smoking device for the purpose of circumventing the prohibition of smoking.

Compliance is grounded in an informed and educated campus community. The success of this policy depends on the thoughtfulness, civility and cooperation of all members of the campus community, including visitors. Members of the CSU community are individually responsible to comply with the creation of a systemwide smoke and tobacco free environment. While compliance with this executive order is an individual responsibility, members of the CSU
community should be aware that enforcement of this policy may occur in the following instances:

• University Police shall reserve all enforcement authority with regards to any violation of
  existing state and federal law.
• Individual agreements that prohibit smoking and proscribe penalties for breaches that are
  not impacted by this executive order (e.g. University Housing license agreements, other
  residential licenses, or existing leases).

Educational campaigns, outreach, communication and the promotion of tobacco cessation treatment options will be the primary means to promote compliance. A comprehensive education and outreach campaign, including resources and referrals for cessation will be made available as part of campus implementation programs.

The progress this policy represents in promoting the ability of students, faculty, staff and visitors to have a healthier and pleasant campus experience aligns well with the CSU’s mission.

Student violations of this policy will be subject to CSU student disciplinary procedures established pursuant to Section 41301, Title 5, of the California Code of Regulations. The policy prohibiting smoking is available online at
https://www.cpp.edu/~smokefree/policy.shtml. 

In support of its mission of teaching, research, disseminating and extending knowledge, fostering free and open exchange of ideas and dialogue, and public service, California State Polytechnic University, Pomona provides broad access to computing, communications, and worldwide information resources for all members of the university community within institutional priorities and financial capabilities.

Note: Email is the official form of communication for the University. The Cal Poly Pomona Appropriate Use of Information Technology policy can be found online atwww.cpp.edu/~policies/university/information-technology/appropriate_use.shtml.

APPROPRIATE USE

Appropriate use of University IT resources shall:

• Be for the purposes of furthering the mission of the University.
• Be for the purposes for which they are assigned.
• Be in accordance with all license and contractual agreements to which the University is a party.
• Comply with policies of any network over which such data or information must be routed to
  reach its final destination.
• Not interfere with the operation of University IT resources nor unreasonably interfere with
  the appropriate use of University IT resources by other users.
• Not indirectly violate this Policy by using any device, software, or services of another
  network provider to circumvent the intent or meaning of this Policy.
• Not compromise the security and confidentiality of data that is the property of University or
  any other user of University IT resources.
• Not be for personal purpose other than incidental and minimal use.
• Not be for private commercial use unless authorized by contract.
• Not intentionally misrepresent personal identity.
• Be in accordance with state and federal law.
• Not conflict with any other approved University Policy.

Use of the University’s IT resources requires that the user must:

• Comply with all software licenses of programs and data.
• Use only those computers and computer accounts for which authorization has been granted.
• Use campus accounts in conformity with this Policy.
• Be responsible for taking reasonable measures to protect the user’s password(s) and University data to which the user has access.

Note: The University is not responsible for loss of information from computing misuse, malfunction of computing hardware, malfunction of computing software, or external contamination of data or programs. The staff in Instructional and Information Technology and all other system administrators must make every effort to ensure the integrity of the
University’s computer systems and the information stored thereon. However, users are advised that no computer or computer network is inherently private and that no security or back-up system is 100% reliable.

MISUSE

Examples of misuse include the following:

• Attempting to modify or remove shared computer equipment, software, or peripherals without proper authorization.
• Accessing computers, computer software, computer data or information, or networks without proper authorization, regardless of whether the computer, software, data, information, or network in question is owned by the University. (e.g., use of a campus computer or campus network to break into an on-campus or off-campus resource is a violation of this policy.)
• Circumventing or attempting to circumvent normal resource limits, logon procedures, and security regulations.
• Using computing facilities, computer accounts, or computer data for purposes other than those for which they were intended or authorized.
• Violating any software license agreement or copyright, including copying or redistributing copyrighted computer software, data, or reports without proper authorization.
• Modifying system facilities, operating systems, or disk partitions on shared hardware; attempting to crash or tie up a University computer; damaging or vandalizing University computing facilities, equipment, software, or computer files.
• Disclosing or removing proprietary information, software, printed output or magnetic media without the explicit permission of the owner except when so authorized by the HEERA manager or designee or an authorized system administrator.
• Reading other users’ data, information, files, or programs on a display screen, as printed output, or via electronic means, without the owner’s explicit permission except when so authorized by the HEERA manager or designee or an authorized system administrator.
• Using information resources for unauthorized monitoring of electronic communications.
• Knowingly running or installing on any computer system or network, or giving to another user a program intended to damage or place excessive load on a computer system or network. This includes, but is not limited to programs known as computer viruses, Trojan Horses, and worms.

VIOLATIONS

Violation of the Appropriate Use Policy for Information Technology could also subject the employee to additional training/reprimands/corrective action which may be placed in the Official Personnel File. Violation may also result in disciplinary action, which may only be administered in a manner consistent with the terms of the applicable collective bargaining agreement in accordance with the applicable provisions of the California Education Code.

A student who violates university policies or regulations is subject to disciplinary action as prescribed in the student code of conduct.

Non-student/non-employee violations of the Appropriate Use Policy for Information Technology could also subject the user to temporary or permanent disabled IT access and other administrative remedies, as deemed appropriate.

The University has a Zero Tolerance policy for threats or acts of violence against members of the campus community. Civility, understanding, and mutual respect are intrinsic to excellence in teaching, learning and maintaining a productive work environment. The university is also committed to providing a safe and healthy campus culture, which serves the needs of its many constituencies.

The University prohibits and will take decisive action to eliminate:

• Verbal or written harassment
• Behaviors or actions interpreted by a reasonable person as carrying the potential for violence and/or acts of aggression such as:
• Acts which can be interpreted as physical assault
• Threats to harm someone or endanger the safety of others
• Threats to destroy or the actual destruction of property
• Possession of a weapon

Such conduct is subject to disciplinary action up to and including dismissal from employment, expulsion from the university, or civil or criminal prosecution, as appropriate.

To fulfill this policy, the university will work to prevent violence from occurring and will ensure that federal and state laws, as well as university regulations prohibiting violence, are enforced. In determining whether conduct constitutes a credible threat or act of violence, the circumstances surrounding the conduct will be considered.

It is the responsibility of every administrator, faculty member, staff member, and student to take any threat of violence seriously. All threats must be reported to the appropriate authority. Failure to report any threat is subject to disciplinary action. Managers/supervisors can also be held responsible for civil and personal liability. When confronted by an imminent or actual incident of violence, call 9-1-1 immediately. When presented with a threat of possible violence, action is recommended as follows:

• Threats by a student should be reported immediately to the University Police Department and the Director of Student Conduct and Integrity.
• Threats by a staff or student employee should be reported immediately to the University Police Department and the reporting employee's supervisor, who will contact the Associate Vice President for Human Resource Services for assistance.
• Threats by a faculty member should be reported immediately to the University Police Department and the appropriate Dean's Office for consultation with the Associate Vice President for Faculty Affairs.
• Threats from others not affiliated as a student or employee of the university should be reported immediately to the University Police Department.

Information concerning Cal Poly Pomona policies, procedures, and facilities for students and others to report criminal actions or other emergencies occurring on campus may be obtained from Cal Poly Pomona's Police Dispatcher at (909) 869-3070.

Information concerning Cal Poly Pomona's "Annual Security and Fire Safety Report" may be obtained from the University Police Department, Building 109, or by calling (909) 869-4139 as well as visiting the website at https://www.cpp.edu/~police/annual-security-report.shtml.