Student Organizations and Clubs FAQs
All activities or events, regardless of size, involve levels of risk. As student organizations hosting events, both on and off campus, you need to be aware of potential risks and work to develop strategies to mitigate those risks. While risks vary in type and scope, they need to be accounted for in the planning process of an event.
Registered Student Organizations (RSOs) should contact the Bronco Leadership Center (BLC) for assistance in planning their events. For assistance with conducting a risk assessment and options to manage risk, please contact Cal Poly Pomona's Risk Manager at riskmanagement@cpp.edu.
Resources:
Frequently Asked Questions (FAQs)
Only Recognized Student Organizations (RSOs), per EO 1068, sponsored events or activities are covered by the Club Liability Insurance Program (CLIP) arranged by the University. Fraternal organizations, including academic fraternal organizations, are not covered by campus insurance policies. Fraternal organizations should request a copy of their local chapter’s liability insurance certificate from their National Office, to have available, if needed. Otherwise, the fraternal organization must procure their own event insurance.
Only Recognized Student Organization - Sports Clubs (RSO-SC) that are eligible sports and included on the annual club sports or intramural census report will have liability coverage under the Club Sports Insurance Program (CISP).
If your club is an RSO or RSO-SC, liability insurance coverage is provided through CLIP or CSIP. For clubs affiliated with a National Organization, such as fraternal groups, check with your organization regarding available coverage or request a quote for insurance. Alternatively, you can contact a local insurance agency for a quote. Please note that Risk Management does not sell insurance.
When purchasing insurance coverage for an on-campus event please refer to the Risk Management Website- “Special Event Insurance” for general information, coverage, and additional insured and coverage requirements.
In keeping with Chancellor's Office Executive Order 1041- Students participating in CSU- affiliated programs who are traveling by air flight or charter bus/ground transportation (seating more than 15) are on notice that:
- Participation in such programs is voluntary. Such travel involves risks to personal safety which could result in damage to property, injury, or death.
- The California State University assumes no liability for damage, injury, or death occurring on such voluntary travel and students undertake such travel at their own risk. Review the Notice to Students (PDF)
- Students are required to sign the Release of Liability, Promise Not to Sue, Assumption of Risk and Agreement to Pay Claims (PDF) form.
The CSURMA provides enrolled students of the CSU with:
A “Student Travel Accident” insurance policy that provides coverage for injuries sustained while away from Campus or traveling to or from campus when participating in a school-sponsored activity. The coverage applies to travel or participation in activities away from campus, which is a part of a course requirement, or is sponsored by a university auxiliary organization or other recognized student organization or club, includes travel to or from intercollegiate athletic events away from campus but does not include participation in such events or practices.
The Student Travel Accident insurance is intended to supplement, not replace, coverage under any other health care plan. This policy pays after any other health care plan
A “Foreign Travel Insurance Program” that provides coverage for emergency medical, travel, personal and security services, supplies embassy and consular contracts worldwide and assists in replacing lost documents, legal assistance and security assistance. Students traveling abroad for a campus-related activity or even outside the United States are required to purchase insurance under this program. Additional information about the program can be found on the Foreign Travel page.
When a club member(s) or a member of the public has chosen to participate in a club-sponsored activity or event (on or off campus) where there is a risk of injury, a Release of Liability should be signed. The participant should be made aware of any known or foreseeable risks of participation and possible outcomes, and sign the Release. If the participant is a minor (under the age of 18), the Release must be signed by a parent or guardian.
Release of Liability, Promise Not to Sue, Assumption of Risk and Agreement to Pay Claims (PDF)
A class field trip is considered to be an out-of-classroom, off-campus trip intended to achieve the learning objectives of the academic course. Those attending are the Cal Poly Pomona faculty or staff members and students who are enrolled in the class. If the field trip site is a public location anyone can go to that location, but only those enrolled in the academic course are participants in the designated field trip.
Notify the University Police Department by calling 9-1-1 from a campus phone or (909) 869-3070 from your cell phone so that a Police Report can be taken. Also notify Risk Management by contacting (909) 869-2495.