Terms of Submission 

Ink & Clay is open to artists working in all 50 states, making this a nationwide competition. Artwork Submissions must have been completed within the last 3 years (2016-2019) and there are no size restrictions. Generally, any artwork utilizing any type of ink or clay, in whole, or in part, is acceptable. All artforms are encouraged for submission. Artworks must be original —giclée prints, reproductions or solely digitally-based prints are not eligible. Entries must have been created by the artist’s hand in some way, shape or form. Like past exhibitions, this year’s includes non-traditional media including installations, freestanding and hanging sculptures, mixed media, as well as the more traditional artforms. Unique among juried exhibitions, Ink & Clay is annually celebrated and recognized by artists and collectors for its quality and diversity.

This year, Ink & Clay 44 launched its first "on-line only" submission platform through CaFÉ. All submissions were entered on-line through the CaFÉ site: https://www.callforentry.org

Established in 1971, Ink & Clay is an annual juried competition of printmaking, ink drawing, ceramic ware, clay sculpture, mixed media and installation, utilizing any variety of “ink” or “clay” (or combination) as material. The competition results in its highly-regarded exhibition sponsored by the W. Keith & Janet Kellogg University Art Gallery of CalPoly University, Pomona, and underwritten by the generosity and support of the late Col. James Jones, Mr. Bruce Jewett, and Office of the University President.

Starting in 2012, the Ink & Clay competition was opened to artists working throughout the United States, making it a national competition. The exhibition is documented through an on-line printable catalog. Unique among juried exhibitions, Ink & Clay is annually celebrated and recognized by artists and collectors for its quality and diversity.

This year, after a one-year respite for on-line development, Ink & Clay 44 launches its first “on-line only” submission platform through CaFÉ.

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Media/Eligibility

Any artist living or working in the United States may enter this competition. The Jurors make the final decision on which works are acceptable among all the entries received by the posted deadline. Artwork Submissions must have been completed within the last 3 years (2017-2019). Entries CANNOT have been submitted in a prior year. Generally, any artwork utilizing any type of ink or clay, in whole, or in part, is acceptable. Artworks must be original —no giclée prints, reproductions, or solely digitally-based prints.

We seek entries that have been created by the artist’s hand in some way, shape or form. There are no size restrictions. Past exhibitions have included non-traditional media including installations (both site-specific and not), freestanding and hanging sculptures, technology-involved media, kinetic or light-based works, mixed media, as well as the more traditional artforms such as printmaking, drawing and painting, sculpture and pottery. All artforms are encouraged for submission.

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Fees

A $50 entry and handling fee will be charged. This entitles the artist to three digital artwork entries. Please note that checks are no longer accepted. All fees must be paid by credit card through the CaFÉ site payment platforms. The entry fee is non-refundable, nor prorated, if less than 3 entries are submitted, or selected.

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Sales

All artwork will be considered for sale unless otherwise indicated as NFS (not for sale) on the entry form. A 25% commission on all sales will be added to the “Artist’s List Price” and retained by the Kellogg University Art Gallery to support programming of future exhibitions. Please price artwork entry accordingly. Completed W9 form will be required in the event of sale.

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Awards

The Kellogg University Art Gallery is pleased to offer $6,500 in cash awards this year. These include: the James H. Jones Memorial Purchase Award(s), generously sponsored by Mr. Bruce M. Jewett; the University President’s Purchase Award(s), sponsored by the Office of the University President, Soraya Coley; as well as Jurors’ Choice and Director’s Choice Purchase Awards sponsored by both the President’s Office and the Jones and Ink & Clay Endowments. Additional monetary (non-purchase) awards include Awards and Honorable Mentions totaling as much as $2,500.

 

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Accepted Works

Judging will be completed by June 24, 2019. Acceptance and Non-Acceptance notification letters will be emailed by June 30, 2019. Applicants may contact Kellogg Gallery after July 8 if a notification letter is not received. Acceptance letters will include instructions for the art shipping/delivery and return/pickup.

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Purchase Prize Eligibility

To be eligible for purchase prize, artwork CANNOT be marked “Not For Sale” (NFS). This year, monetary purchase awards may be as much as $1000 for any purchase (but not less than the artist’s asking price) and will be given in exchange of artwork being added to University’s Permanent Collection. If an artwork is priced at more than the possible purchase prize amount ($1000), the artist may wish to select ‘NO’ on the “Eligible for purchase prize” section of submission form, or reduce the price for consideration.

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Loan Agreements

Completed loan agreements, with authorized signature, are due by no later than July 14, 2019, and must be signed and received prior to shipment or delivery of artwork. Loan agreement forms will be emailed along with the acceptance notifications and shipment/delivery instructions. Artwork will not be eligible for exhibition unless the loan agreement is completed in its entirety and signed prior to the deadline.

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Loan Agreement Insurance, Liability and Shipping Requrements

All accepted works, once received and certified under a valid Loan Agreement, will be insured for the duration of the exhibition. Although due care will be taken in handling of all entries, neither the Kellogg Gallery nor Cal Poly Pomona accepts responsibility for the damage of work submitted to the exhibition which is improperly framed or packaged, or without secure hanging devices, or without displaying instructions when needed. Out-of-area artists will be responsible for costs of shipment of art to and from the exhibition venue. Insurance Replacement Value (cost of materials and reproduction of work) is necessary for insurance coverage, even if the artwork is not for sale.

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Legal Agreement

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ANY artist living or working in the United States may enter this competition.

ALL entrants must be 18 years of age, or older, PRIOR to submitting any entries to the competition.

ALL jury-selected artworks MUST be available for loan for the duration of the exhibition, including delivery and return/retrieval dates, as specified in the Prospectus.

Entrants, if selected, MUST agree to delivery/shipment, AND retrieval/return dates as specified in the Prospectus.

OUT-OF-AREA artists who choose to SHIP their selected work, WILL be responsible for costs of
shipment of the art TO-AND-FROM the exhibition venue. Return shipment arrangements with PRE-PAID shipping labels will be REQUIRED upon receipt of item(s).

Artwork Submissions MUST have been completed within the last 3 years (2017-2019).

Current entries CANNOT have been submitted in a PRIOR year.

A FLAT-FEE entry fee will be charged for the submission of 1-3 artworks. NO entrant may submit more than 3 artworks for consideration. Entrants MAY submit only 1, or only 2, entries for the SAME FLAT-FEE as 3 entries, if participant so chooses.

Submission of artwork does NOT guarantee acceptance into the exhibition.

Entry fee is NON-REFUNDABLE. Refunds will not be provided for ineligible artists or entries.

Entry fee will NOT be PRORATED if less than 3 entries are submitted, NOR if less than 3 entries are selected by the jury for exhibition.

ALL entry fees MUST be paid by CREDIT CARD through the CaFÉ's site payment platform. Checks are NO longer accepted.

ALL artwork selected for exhibition WILL be considered FOR SALE unless otherwise indicated as NFS (not for sale) by the entrant.

A 25% commission on ALL sales will be ADDED to the “Artist’s List Price” and retained by the Kellogg University Art Gallery to support the programming of future exhibitions. Entrant MUST price artwork entry accordingly. Artist Prices are FIXED and CANNOT be changed at ANYTIME after the entry is submitted.

Artists WILL be PAID by check by the University Foundation for ANY artwork SOLD during the exhibition.

ALL selected works, once certified under a LOAN AGREEMENT, WILL be insured for the DURATION of the exhibition AND loan term, while under the Gallery's custody and care.

DUE CARE will be taken in handling of ALL entries received.

Neither the Kellogg Gallery NOR Cal Poly Pomona accept responsibility for the damage of work submitted to the exhibition which is IMPROPERLY framed or packaged, OR without secure hanging devices, OR without provision of display instructions when specifics are needed for non-traditional OR unusual artforms.

ALL artworks must be "ready to hang" or "ready to set" on a pedestal. This includes unframed, "wall mounted" or "wall-hanging" artworks. D-rings attached to stretcher bars is recommended for all flatwork that is framed or unframed.

ALL "wall mounted" or "wall-hanging" artworks must have proper framing, glazing, and/or hanging devices, as needed. These MUST already pre-installed onto work, if they are needed. The Gallery nor University is responsible for supplying framing NOR "on artwork" hanging devices for any artwork. Basic artwork installation hardware for setting on a pedestal, or wall mounting WILL be provided. If there are ANY unusual or specialized hanging devices required, artist WILL need to supply that hardware upon shipment or delivery, with installation instructions.

Photo-documentation of artwork condition and packaging will be taken for ANY SHIPPED items upon
receipt and during package opening.

Photo-documentation of artwork condition and packaging will be taken for ANY DELIVERED items upon receipt and during package opening, if applicable.

Permission for USE of artwork IMAGES and TEXT provided by entrant, including, but not limited to: artist statements; resumes/CVs; and captions; or descriptions, MUST be granted by the entrant for EVERY selected artwork. Possible uses include, but are not limited to: websites, website archives, social media, printed materials, catalog publications, wall labels, didactic panels, sales listings, archival records, promotional materials (digital and printed), educational materials, gallery operation materials.

The Gallery and University also reserve the right to disqualify any artist who does not adhere to the entry submission terms as stipulated on this legal agreement or within the posted prospectus.

By submitting ANY entry to this "call for entry" entrants AGREE to the ABOVE terms and conditions, and to necessary DROP-OFF/PICK-UP, SHIPMENT dates (by self or by proxy) as stipulated in prospectus.

Submission Requirements

The following items are required as part of your submission. Submissions without the ALL of the required items will be disqualified. All data provided becomes property of Kellogg Gallery to be used for promotion, educational and archival purposes. Artists retain copyright of images and intellectual property, however, as part of this submission the artist is agreeing to give permission to the Gallery and University to use and post these for purposes of promotion, education and for archiving exhibitions and events.

1. A Curriculum Vitae (CV) or Resume in PDF form. Resumes/CVs of selected artists will be printed and included for reference in Gallery's Front Desk Pricelist Binder with the Artist Statement. Due to potential formatting concerns, this MUST be provided as a PDF doc by email. CV/Resume must include Artist's Name at the top of the 1st page. Please ensure correct editing, proofing and spelling of CV/Resume prior to submission.

If selected, and artist's CV/Resume is not received, artwork entries will automatically be withdrawn from consideration.

2. An Artist Statement describing, in general terms, what your submitted artwork is about. 200 words maximum, in paragraph (prose) form. If multiple artworks are being submitted please provide artist statement for each item entered . This is to prevent exclusion of a statement in the case one artwork is selected, and another is not

• If artworks belong to different series, or have different artist statements, please submit individual statements per each artwork submitted. No more than three (3) artist statements (one per entry) is allowed. Please clearly indicate which statement goes with which artwork by including the artwork title in the statement, or at the top of each statement submitted.
• Do not use artist name in the statement. Entry must remain anonymous. If artist's name is used in any artist statement submitted, it will automatically be withdrawn from consideration. To avoid name use within any statement, please replace any reference to the artist name with "XXXX" to retain anonymity.
• Please ensure correct editing, proofing and spelling of all statements prior to submission. Statements of selected artists will be printed and included for reference on didactics, in a binder during the exhibition and/or used for an on-line catalog.

3. Two (2) High-Resolution (.jpg or .jpeg) Artwork Images for each entry is required. With no more than three (3) artwork entries per artist allowed, this means that for one (1) entry, two (2) images are required; for two (2) entries, four (4) images are required; and for three (3) entries, six (6) images are required. Images must be professional in quality - no informal shots please. If artwork is selected for exhibition, these photos may be used “as is” for the website, catalog and promotional materials. Please do NOT provide any image file other than JPEG/JPG. Images sizes must fit within CaFÉ's image requirements.

Depending on whether artworks are 2-dimensional or 3-dimensional, please follow the following recommendations and requirements for your image entries:

• Works that are 2-dimensional require a hi-res image of each artwork seen from a frontal view. A second "detail" image of any significant part of the work (artist's choice) is also required for consideration. 
• Works that are 3-dimensional require a hi-res image of the artwork seen from any view (artist's choice). A second "3/4 view", "backside view", "side view" or "close-up detail" image of any significant part of the work (artist's choice) is also required for consideration.
• Installation Art/Site-specific Art is considered 3-dimensional, and must follow the same requirements as any 3-dimensional artwork. Please note: Installation/Site-specific Artworks have separate designated Delivery and Installation Dates. (See Important Dates below.)
• Artworks that are kinetic, light-based, or include any type optical illusion, virtual reality or augmented virtual reality component may supply a video link illustrating the necessary effect. Email link to artgalleries@cpp.edu with Subject Line: Ink & Clay 44: Artist's Name -Video Link. Link will be supplied to jurors for consideration.

4. Artists (or their Authorized Proxies) must be available on the designated dates for Artwork Delivery and Retrieval Dates. Installation Artist have separate designated Delivery and Installation Dates. (See Below for Important and Required Dates.)

Proxies representing artists for purpose of delivery and/or retrieval of artworks, must have written authorization from the Entrant/Artist to do so. In the written authorization, Entrants/Artists must also Authorize their Proxy to Sign for them (the Entrant/Artist) in their absence. Proxy will also be required to supply a photo ID to verify their identity. Sample Proxy Authorization:

• Dear Kellogg Gallery Staff: (enter Proxy First and Last Name) has my authorization to Deliver (or Retrieve, or both, choose one) my artwork and sign any necessary paperwork for me in my absence. ( Must be signed and dated by Entrant/Artist)

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