Information Technology & Institutional Planning

University Technology Governance

In May 2004, the University Technology Governance, (formerly named IT Governance) met for a planning workshop to begin to envision the desired future state of information technology and Cal Poly Pomona.  After extensive and wide-ranging discussions, the committee adopted the following statement on the purpose and role of Information Technology & Institutional Planning as a target for the campus to build towards.  The University Technology Governance groups serve as the campus-wide body working to advance this vision.

The President’s Cabinet oversees the strategic direction for university technology as well as the priorities and funding the associated initiatives. The VP/CIO will also provide recommendations on the establishment of the working groups and the charter for those working groups.  Each working group is co-chaired by a representative from the division of Information Technology & Institutional Planning and a representative from outside the division.

Assignments to the University Technology Working Groups shall be made through division Vice Presidents, the Faculty Senate, and ASI. All recommendations will be shared through sessions(s) scheduled during the fiscal year and will be made public to the campus community.

Purpose

Information Technology & Institutional Planning is a catalyst for productivity, creativity, and community that enhances learning opportunities in an environment of unlimited demands and limited resources.

Vision

At Cal Poly Pomona, Information Technology & Institutional Planning:

  • Serves as a seamless and transparent utility, easy-to-use and worry-free
  • Fosters new and non-traditional educational opportunities, free of time and place restrictions, and supports life-long learning
  • Supports community and communication by offering tools for collaboration
  • Provides an infrastructure for efficient and effective processes and services to benefit students, staff, faculty, and the community
  • Offers easy and effective access to information, in support of learning, research, planning, and personal and professional development
  • Accommodates and enables a wide variety of learning and working styles and needs for a diverse community
  • Creates an attractive environment for students, faculty and staff, providing a competitive edge for recruitment and retention

University Technology Governance Working Groups

University Technology Working Groups

The purpose of the University Technology Working Groups is to provide recommendations to the Vice President/CIO for Information Technology & Institutional Planning.  Those working groups are as follows: 

  • Artificial Intelligence (AI) Working Group
  • Accessible Technologies Working Group 
  • Application Technologies Working Group 
  • Data Governance Working Group
  • Technology Infrastructure Working Group
  • Information Technology Security Working Group
  • Instructional Technologies Working Group
  • Ad-hoc Working Groups

The AI Working Group is charged with reviewing and improving the use of artificial intelligence for use in administrative support roles. Participants include faculty, staff, students, and campus technical representatives. 

 This group will provide recommendations to the VP/CIO for Information Technology & Institutional Planning on improving the operational procedures, guidelines, and risks associated with purchasing and developing artificial intelligence as well as identifying priorities for the development of campus based generative AI solution.

Working Group Members

  • Co-Chairs
    • Alex Harwood, Information Technology
    • Laura Massa, Academic Affairs
  • Academic Affairs
    • Anne Loomis
  • Administrative Affairs
    • Geoff Horita
  • ASI Student 
    • Megan Shadrick
    • Jaylynn Singley
  • Faculty
    • Shahnaz Lotfipour - CEIS
    • Mingyan Xiao - College of Science
  • Information Technology
    • Jorge Lomeli
  • People Culture and Institutional Affairs
    • Leah Espinoza
  • Student Affairs
    • Staci Gunnar
  • University Advancement
    • Jeff Cox

Updated: December 5, 2024

The Accessible Technology Initiative (ATI) Working Group is responsible via the CSU's Executive Order 1111 for reviewing and assessing the campus accessibility of information technology and resources in compliance with Section 508 of the Rehabilitation Act. This group prepares and monitors plans for meeting Section 508 and CSU guidelines.

This group will provide recommendations to the VP/CIO for Information Technology & Institutional Planning for ensuring CPP’s compliance with Section 508 and Executive Order 1111.

Working Group Members

  • Co-Chairs
    • Carol Gonzales, Information Technology
    • Keith Forward, Academic Affairs
  • Administrative Affairs
    • Patricia Higuchi
  • ASI Student 
    • Briajanae Allen
  • Faculty
    • Ruth Guthrie - CBA
  • People Culture and Institutional Affairs
    • Manuel Montilla
  • Student Affairs
    • Andrea Reyes
  • University Advancement
    • Arah Parker

Updated: December 5, 2024

The Application Technologies Working Group sets priorities, recommends major purchases, and recommends system improvements for the administrative enterprise applications and those applications that are associated with the CRM, portal, mobile technologies, and the PeopleSoft enterprise system. The administrative enterprise applications include the Student Information Systems and related applications, and Document Management and other Digital initiatives. 

This group will provide recommendations to the VP/CIO on major initiatives that impact campus wide applications and systems. This group will provide recommendations to the VP/CIO on priorities, general policies and procedures associated with Communication technologies.

Serves as a recommending body and is charged with providing advice and recommendations to guide the development and use of Cal Poly Pomona’s primary technology focused communications environments including the use of mobile technologies such as SMS and push notifications, the campus web site, mobile apps, campus portal, and related technologies. The group does not oversee the look and feel of the communication technologies but will oversee the priorities, policies, guidelines and associated use.

Working Group Members

  • Co-Chairs
    • Ben Quillian, Information Technology
    • Megan Stang, Student Affairs
  • Academic Affairs
    • Joseph Hackbarth
    • Jessica Wagoner
  • Administrative Affairs
    • Jason Rodriguez
  • ASI
    •  Simone Morgan Ibrahim
  • Faculty
    • Greg Placencia - College of Engineering
  • Information Technology
    • Sean Choi
  • People Culture and Institutional Affairs
    • Yesenia Mota
  • Student Affairs
    • David Sedillo
  • University Advancement
    • Evelyn Sheckler

Updated: December 5, 2024

The Data Governance Working Group serves as a recommending body and is charged with providing recommendations to guide the development and enhancement of the campus’s strategic use of data including the assisting with the priority for the development and enhancement of data dashboards, establishing and maintaining a campus wide data dictionary, gaining insights on issues associated with the ethical uses of data, and providing priorities, insights and direction into the use of predictive analytics.

This group will provide recommendations to the VP/CIO on priorities, general policies and procedures associated with Data Governance.

Working Group Members

  • Co-Chairs
    • Jeanette Baez, Information Technology
    • Joseph Hackbarth, Academic Affairs
  • Academic Affairs
    • Cecilia Santiago-Gonzalez
  • Administrative Affairs
    • Anne-Marie Larrabure
  • ASI
    • Briajanae Allen
  • Faculty
    • Mohammad Salehan - CBA
  • Information Technology
    • Anthony De La Loza
  • Student Affairs
    • Joel Gutierrez
  • University Advancement
    • Elissa San Juan

Updated: December 5, 2024

The Technology Infrastructure Working Group focuses on assessing operational technologies that are campus wide and their potential benefit in the Cal Poly Pomona environment.  These campus wide technologies include networking and wireless, email, campus storage, and other core related services. This group assesses targeted campus wide technologies and provides recommendations for the deployment of these technologies or may provide recommendations for further feasibility assessment.

This group will provide recommendations to the VP/CIO regarding campus wide technologies and their use. This group will also make recommendations to the VP/CIO for technology spending associated with wireless and networking in regard to the Student Success Fee.

Working Group Members

  • Co-Chairs
    • David Drivdahl, Information Technology
    • Joseph Bustamante, Administrative Affairs
  • Academic Affairs
    • Keith Forward
  • ASI 
    • Shawn Keelin (Student-at-large)
    • Matthew West (Student-at-large)
  • Faculty
    • Tamer Omar - College of ENG
    • Yuka Nishikawa - College of Business Administration
  • Student Affairs
    • Vacant
  • University Advancement
    • Edgar Barron

Updated: December 5, 2024

The Instructional Technologies Working Group is charged with reviewing and improving the use of instructional technologies for the use in classrooms and computing laboratories. Participants include faculty, staff, students, and campus technical representatives.  

This group will provide recommendations to the VP/CIO for Information Technology & Institutional Planning on improving the use of instructional technologies for use in classrooms and computing. This group will also make recommendations to the VP/CIO for technology spending for classrooms and computing laboratories associated with the Student Success Fee.

Working Group Members

  • Co-Chairs
    • Lucas Lanting, Information Technology
    • Victoria Bhavsar, Academic Affairs
  • Academic Affairs
    • Keith Forward
    • Phyllis Nelson
  • Administrative Affairs
    • Bruyn Bevans
  • ASI
    • Ian Perez
    • Alejandra Lopez
  • Faculty
    • Carn Gerstenberger - CLASS
    • Trayan Kushev - CBA
  •  Information Technology
    • Trevor Henderson
    • Gary Collier

Updated: December 5, 2024

The Information Security Working Group focuses to provide guidance to the campus with information security and compliance procedures, guidelines and policy, along with the accompanying campus processes in accordance with CSU ICSUAM policy, as well as IT security industry standards (e.g., PCI, ISO, NIST). 

This group will provide recommendations to the VP/CIO for Information Technology regarding procedures and policy. This group also assists with responding to related security events and provides recommendations to the VP/CIO for Information Technology on the response to those events. 

Working Group Members

  • Co-Chairs
    • Carol Gonzales, Information Technology
    • Joice Xiong, Administrative Affairs
  • Academic Affairs
    • Larisa Preiser-Houy
  • ASI Student 
    • Arya Mehrazarin
  • Faculty
    • Tamer Omar - College of ENG
  • People Culture and Institutional Affairs
    • Mohamed Ayoub
  • Student Affairs
    • Vacant
  • University Advancement
    • Michelle Viorato

Updated: December 5, 2024