Technology News and Service Notices for April 11

Service Notices

The Division of Information Technology and Institutional Planning (IT&IP) and our technology service providers have no planned maintenance outside our scheduled times over the next seven days.

Planned Maintenance Times

Thursdays, 9:30 p.m. to 12:00 a.m., midnight.
Sundays, 5:00 a.m. to 8:00 a.m.
IT Service Status

During these times, online services may be briefly unavailable without advance notice.

News

Artificial Intelligence Fair & Hackathon

We are pleased to announce that the Artificial Intelligence Fair & Hackathon returns to CPP on April 17 and invite you to register for this year's event before tickets run out. The AI Fair is a free, ticketed event open to all students, technology enthusiasts, and the public.

Date: April 17, 2025
Time: 9 a.m. to 3:45 p.m.
Location: Bronco Student Center, Ursa Major

CPP adds additional GenAI Tools with ChatGPT Edu

Cal Poly Pomona and The California State University recently launched OpenAI's generative artificial intelligence (AI) tool ChatGPT Edu, for students, faculty and staff. Log in to ChatGPT using their cpp.edu email or from the Online Services page in MyCPP.

What is ChatGPT Edu?

Similar to Microsoft's Copilot, ChatGPT Edu is an AI-powered chatbot and personal assistant designed to enhance productivity and simplify day-to-day tasks for higher education institutions. Use ChatGPT to support activities like:

Drafting reports, checking grammar, and assisting with communications.
Brainstorming ideas and potential solutions.
Simplify complex projects and help with documentation.

Cal Poly Pomona's ongoing commitment to providing innovative technology empowers our students, faculty, and staff to optimize how we work and study.

What to Expect with ChatGPT Edu

Account Activation

Log-in to ChatGPT using your cpp.edu email or from the Online Services page in MyCPP, at any time.

If you already have a ChatGPT account tied to your cpp.edu email:

IT&IP advises you to export and back up your conversations and any Custom GPTs before joining the Edu workspace.
If you have a paid subscription tied to your cpp.edu email account, it will be automatically canceled when you join the Edu workspace.
- Note: CPP Enterprises and ASI employees are not included in this project. Please check with your supervisor about migrating your account.

For more information, upcoming events, and additional technology resources, please visit Artificial Intelligence at CPP.

Guidelines for responsible use of Generative Artificial Intelligence (GenAI)

The CSU and Cal Poly Pomona have guidelines for the responsible use of Generative Artificial Intelligence (GenAI). These guidelines are not intended to prohibit, prevent, or inhibit academics, research, or creativity but to safeguard data, and personal information. GenAI or comparable tools must not violate any CSU or CPP policies.

Artwork created in part by Adobe Stock generated with artificial intelligence.

Artificial Intelligence and Machine Learning Webinar Series

NVIDIA, Mark III Systems, and Cal Poly Pomona are hosting an Artificial Intelligence (AI) and Machine Learning (ML) webinar series. These sessions feature industry experts who dive into current trends in AI and ML. All sessions premiere during Thursday's University Hour from 12 to 1 p.m. and later, available on demand.

Replay: Intro to Machine Learning and AI: What is it and why we do we need it?
Replay: Intro to Deep Learning: An Introduction to Neural Networks
Replay: Introduction to Datasets
Replay: Introduction to Computer Vision
Replay: Intro to Large Language Models (LLMs)
Replay: Deep Dive Tutorial into LLMs (NeMo)

Windows 11 Upgrade Required for Faculty and Staff Computers

IT&IP upgrading IT-managed PCs to Windows 11, and faculty and staff are encouraged to self-upgrade their computer at their discretion using the Software Center. All faculty and staff Windows 10 computers began to automatically receive the option to perform Windows 11 upgrades in January 2025.

Project Timeline

All new and re-imaged Windows PCs now use Windows 11.
All faculty and staff should self-upgrade to Windows 11 using the Software Center. We suggest upgrading from Windows 10 to 11 during quieter times of the workday, after hours, or during the weekend.
January 7, 2025: Windows 11 became required for all staff and faculty PCs.
Important - April 2025: Faculty and staff PCs running Windows 10 may be prompted to upgrade to Windows 11 during work hours; we advise upgrading before this deadline using the Software Center to prevent work disruptions.
Summer 2025: All remaining classrooms and labs will be upgraded to Windows 11.
October 2025: Windows 10 reaches end-of-life. All Windows PCs on Windows 11.

The Windows 11 upgrade typically takes 60 to 120 minutes. Although you can continue to work on your computer during the upgrade process, you should minimize usage and save all documents. The process will require at least one reboot, and any open documents may be lost.

Please refer to the Windows 11 Upgrade Website for additional information.

MacOS 15 Sequoia Upgrade Available for Faculty and Staff Computers

Summary: MacOS 15, Sequoia, is available to faculty and staff for IT-managed computers.

What does this mean to me? Users are encouraged to start the upgrade process by launching Software Center and clicking on the Featured or OS Upgrades tab, then selecting MacOS 15 Sequoia. We recommend installing all Software Center upgrades during or before spring break at the best time for your schedule. If you have yet to upgrade by spring break, your computer will become unavailable during the upgrade, likely during work hours.

Upgrading your operating system could take 1-2 hours.

Questions: If you have questions regarding the Mac OS upgrade, contact the IT Service Desk for assistance.

Contacting the IT Service Desk

Questions: If you have any questions regarding this notice, please contact the IT Service Desk.

Cal Poly Pomona IT Service Desk
IT Service Desk Contact Information
Submit a ticket using the IT Service Portal
Service down? Check out the IT Services Status