Technology News and Service Notices for March 6
Service Notices
There are no planned service disruptions outside our scheduled maintenance windows by the Division of Information Technology and Institutional Planning (IT&IP) or our technology service providers over the next seven days.
Planned Maintenance Times
- Thursdays, 9:30 p.m. to 12:00 a.m., midnight.
- Sundays, 5:00 a.m. to 8:00 a.m.
- IT Service Status
During these times, online services may be briefly unavailable without advance notice.
News
New Microsoft Limits for Online Storage
Recent changes to how Microsoft allocates online services for their higher education clients will soon require CPP to reduce the available storage provided to all individuals and groups.
View our Outlook Email Settings and Archive Recommendations eHelp article to learn how Outlook's Online Archive feature extends storage. If you are close to your storage limits, visit the Microsoft Support pages to learn how to review your Outlook and OneDrive statistics. The new quotas are detailed in our Microsoft 365 Default Storage eHelp article, including how departments can purchase additional storage.
Beginning on March 13, IT&IP will update all user and group quotas that are below the new limit. If you are part of this group, no action is needed. In the following weeks, IT&IP will contact users and Teams group owners above their new quota level to help reduce storage consumption and provide options to request increased storage.
CPP and ChatGPT Edu
Next Monday, March 10, Cal Poly Pomona and The California State University will launch OpenAI's powerful generative artificial intelligence (AI) tool ChatGPT Edu, for faculty and staff, access for students will roll out in coming weeks.
What is ChatGPT Edu?
ChatGPT Edu is an AI-powered chatbot and personal assistant designed to enhance productivity and simplify day-to-day tasks for higher education institutions. Use ChatGPT to support activities like:
- Drafting reports, checking grammar, and assisting with communications.
- Brainstorming ideas and potential solutions.
- Simplify complex projects and help with documentation.
Cal Poly Pomona's ongoing commitment to providing innovative technology empowers our students, faculty, and staff to optimize how we work and study.
What to Expect with ChatGPT Edu
Account Activation
Keep an eye on your cpp.edu email inbox for an invitation to join the workspace.
If you do not have an account tied to your cpp.edu email:
- Accept the invitation to gain access to the ChatGPT Edu workspace.
If you already have a ChatGPT account tied to your cpp.edu email:
- IT&IP advises you to export and back up your conversations and any Custom GPTs before joining the Edu workspace.
- Next week, faculty, staff, and students will receive an email invitation to join the Edu workspace. After accepting the invitation, you will be guided to migrate your conversations and Custom GPTs to the new Edu workspace.
- If you have a paid subscription tied to your cpp.edu email account, it will be automatically canceled when you join the Edu workspace.
- Note: CPP Enterprises and ASI employees are not included in this project. Please check with your supervisor about migrating your account.
For more information, upcoming events, and additional technology resources, please visit Artificial Intelligence at CPP.
Artificial Intelligence Fair & Hackathon
Date: April 17, 2025
Time: 9 a.m. to 2 p.m.
Location: Bronco Student Center, Ursa Major
The AI Fair is a free, ticketed
Tickets are now available for this free event, open to all students and the public
Artificial Intelligence and Machine Learning Webinar Series
NVIDIA, Mark III Systems, and Cal Poly Pomona are hosting an Artificial Intelligence (AI) and Machine Learning (ML) webinar series. These sessions feature industry experts who dive into current trends in AI and ML. All sessions premiere during Thursday's University Hour from 12 to 1 p.m. and later, available on demand.
- Replay: Intro to Machine Learning and AI: What is it and why we do we need it?
- Replay: Intro to Deep Learning: An Introduction to Neural Networks
- Replay: Introduction to Datasets
- Replay: Introduction to Computer Vision
- March 13: Intro to Large Language Models (LLMs)
- April 10: Deep Dive Tutorial into LLMs (NeMo)
In-Person Technical Support is Available
All in-person support is available from our location in the University Library, on the second floor, at the Tech Help desk.
Contacting the IT Service Desk
24/7 services (answered the next business day):
- Submit an IT Service Desk ticket.
- Email us at itservicedesk@cpp.edu.
- Contact us by phone at (909) 869-6776 and leave a voicemail after hours, on weekends or holidays.
- eHelp support articles (Knowledge Base).
Extended hours:
- IT Service Desk Student Assistants provide in-person support.
- Guided password resets via SMS or secret questions.
- General Canvas and login help.
Regular business hours:
- CPP IT staff are available in-person and over the phone 7:30 a.m. - 5 p.m., Monday through Friday.
- Log in to eHelp and use our live chat service from 8 a.m. to 5 p.m., Monday through Friday.
- If you can't log into the IT Service Desk portal or Chat Service, use the Help Request Form.
- IT Support Services are not available during campus holidays and scheduled closures.
Questions: If you have any questions regarding this notice, please contact the IT Service Desk.
Cal Poly Pomona IT Service Desk
IT Service Desk Contact Information
Submit a ticket using the IT Service Portal
Service down? Check out the IT Services Status