Selection Process
IT Staff of the Year
Nomination
- Individuals can either be self-nominated or nominated by a colleague or manager.
- Nominations should explicitly explain how the nominated individual meets the Key Aspects of IT Success.
- Include specific examples of actions the nominee has made that qualify them for the award. These examples can be special projects, day-to-day activities, or combined.
Selection
- The selection committee reviews all nominations and scores on a rubric based on the Key Aspects of IT Success. The individual committee members will provide a score from 1-10 for each of the three Key Aspects of IT Success for 30 points.
- The nomination committee considers the top six candidate scores for IT Staff of the Year. Those under consideration will have their nomination form reviewed by their managers for accuracy only; the managers will not have input into the decision process. The selection committee will discuss these individuals in a group setting to decide on the one or two individuals most deserving of the IT Staff of the Year recognition.
- All members of the committee have an equal vote.
Award
- The IT Staff of the Year winners will receive an award that can be displayed prominently to showcase their achievement, along with $50 in Bronco Bucks.
- We voluntarily request that the winners join the committee to decide next year's IT Staff of the Year awardees.
IT Project Team of the Year Nomination
Selection Process
- Groups can be self-nominated by a team member or nominated by a colleague or manager.
- Nominations should explicitly explain how the team meets the Key Aspects of IT Success.
- Include specific examples of actions taken and accomplishments achieved by the team. These examples can be special projects, day-to-day activities, or a combination.
- The project team will be responsible for self-identifying all project team members.
- We recommend that the team confer before submission to ensure they include all team members and their perspectives on the project.
Selection
- The selection committee reviews all nominations and scores on a rubric based on the Key Aspects of IT Success. The individual committee members will provide a score from one to ten for each of the three Key Aspects of IT Success and one to five for each of the three additional factors for project teams for a total of 45 points.
- The nomination committee considers the top six project team candidate scores for IT Project Team of the Year. The selection committee will discuss these five project teams in a group setting to decide on the one project team most deserving of the recognition.
- Each member of the committee has an equal vote.
Award
- The winning IT Project Team of the Year receives a celebratory group lunch.
- The winning IT Project Team of the Year members get certificates commemorating their respective involvement.
- A standing plaque that will remain in the CIO's office will have each year's IT Project Team of the Year engraved on it.
Rules
- HERRA Managers are not eligible for IT Staff of the Year. However, they are eligible to be part of the IT Project Team of the Year.
- If you are an IT Staff of the Year award recipient, you cannot win the award again within five years.
- Project team winners for reoccurring projects can only win the award after five years.
- Cal Poly Pomona must employ IT Staff of the Year candidates for at least one year (date based on application deadline).
- There will be at most one individual awardee per department per year.
- For project teams, 75% of the team must be IT employees.
- There must be a minimum of three individuals on the team for project teams.
- The project was completed within the time frame from July 1, 2023, to June 30, 2024.
- If a committee member self-nominates or is nominated for the IT Staff of the Year, they abstain from rating their application. Their application will be an average score of the remaining committee members.
- If a committee member is fortunate enough to reach the committee deliberation phase (final six) for the IT Staff of the Year, they will step down and be replaced.
- If a committee member is a part of the project team of the year submission, they will abstain from rating their application. The project team application will be an average score of the remaining committee members.
- The final five of the team project will be weighed in on by all committee members regardless of their respective involvement with a nominated team.
- Project submissions must have been completed in the past year, or a defined significant project milestone was completed within the last year.