Reassignments

• An employee may be temporarily reassigned to a lateral position when the duties are consistent with his/her current classification. A salary increase is not given in this situation.
• An employee may be temporarily reassigned to a position in a higher classification when he/she is required to perform duties inconsistent with his/her current classification.
• Upon completion of the temporary reassignment, the employee shall return to the classification, salary and assignment they were working in prior to the temporary reassignment.
• When moving to a higher classification, the typical salary increase is 5% or the minimum of the new salary range, whichever is greater.
• Requests to temporarily reassign an employee require the approval of the appropriate Vice President.

• An employee may be permanently reassigned, in their current classification, from one department or unit to another department or unit.
• An employee will not change classification or get a permanent salary increase with this permanent reassignment.
• Requests to permanently reassign an employee must be approved by the appropriate Vice President.

• CSUEU (Units 2, 5, 7, & 9) employees can be reassigned for maximum of 18 months.
• APC (Unit 4) employees can be reassigned for maximum of 24 months.

Please include the following documentation with your submission:

• Notice of Reassignment
• Reassignment Request Form
• Justification Memo
• Updated Position Description
  • To initiate the process of revising Job Description, please log in to our new Job Description platform JDXpert. Tutorial on how to use JDXpert is available at JDXpert Resources.
  • On JDXpert, for "Type of Request" please select " Permanent/Temporary Reassignment" from the drop down menu.
• Resume (if temporarily being reassigned to a higher classification)

Step #1: Provide the employee with the following at least 14 days prior to the effective start date of the reassignment:

• Notice of Reassignment Memo (Doc) addressed to the employee from the HEERA Manager
• Updated job description
  • To initiate the process of revising Job Description, please log in to our new Job Description platform JDXpert. Tutorial on how to use JDXpert is available at JDXpert Resources.
  • On JDXpert, for "Type of Request" please select "Permanent/Temporary Reassignment" from the drop down menu.
  • Managers will add EE to the workflow in JDX atleast 14 days prior to the effective date of the reassignment.

Step #2: Complete a Reassignment Request Form (PDF) and all other required documentation and submit to Classification and Compensation via Smartsheet.

• If a temporary reassignment is for a period of more than six months and the reassignment is from a non-exempt to an exempt position, the current Compensatory Time Off (CTO) balance must be paid out to the employee. This applies to CSUEU (Units 2, 5, 7 & 9) employees only.
• If the employee is reassigned from a bargaining unit position to a Management Personnel Plan (MPP) position, the vacation accrual rate will change to 16 hours per month.
• When a reassignment results in a change in the collective bargaining unit, the benefits are subject to change to those provided under the employee's new bargaining unit.
• When an ACP (Unit 4) employee is reassigned to a higher classification, there is a 30-day waiting period prior to the new salary becoming effective.