Fee Waiver Timelines

Fee Waiver Course Eligibility

Approved CSU Fee Waivers are only applicable for Regular Academic Session (state-funded) courses and cannot be applied to courses that are Open University/Extension Programs.  Please check the Schedule of Classes for the applicable academic term to determine if the class is "Regular Academic Session" or not.  For Summer, it is mainly the Doctoral Program classes that are state-funded.

Fee Waiver Submittal When Enrolling at Cal Poly Pomona

If you (or your eligible dependent) are enrolling at Cal Poly Pomona, the timelines to submit your completed Employee/Dependent Fee Waiver forms to our campus are listed in the tables below. Also, the following is a link to the Tuition and Fees webpage on the Cal Poly Pomona Student Accounting & Cashiering Services' website.

Fee Waiver Submittal When Enrolling at Another CSU Campus

If you are employed by Cal Poly Pomona, eligible for Employee/Dependent Fee Waiver, and you or your eligible dependent are enrolling at another CSU campus, please check with that campus for their specific Fee Waiver deadlines, and submit your Cal Poly Pomona Fee Waiver Application via DocuSign. It is requested that you submit your waiver one month prior to the other CSU campus' deadline to pay fees, as this will allow for our review/approval and turnaround processing time at the campus of enrollment. 

Resource:  Other CSU Campus Fee Waiver Links

 Note:  Winter Intersession is not state-funded, so CSU Employee Fee Waivers cannot be applied to this term at Cal Pol Pomona.

*Visit Student Accounting & Cashiering Services' Website for the actual Deadline to Pay Fees.

Important Note Regarding Late Registration:  If you make enrollment changes (adds or drops) during the late registration period, the correct waiver adjustment will not be reflected on your student account until shortly after the end of the late registration period.

Late Submission Exceptions:

Submissions are considered late if received after the second Friday of the following semesters: 

• April for Summer.
• June for Fall. 
• November for Spring.  

If your approved DocuSign is received after the Cal Poly Pomona Fee Waiver submittal deadlines, you must pay the full fees due by the established deadline to pay fees. Exceptions, for such events as processing errors, will be reviewed on a case-by-case basis. You may be eligible for a refund of the fees covered by the waiver, so long as the late waiver is received by the end of the academic term for which it is to be applied. Note: refunds are not processed until after census week (approximately 9 weeks into the semester).

Please feel free to contact our office at (909) 869-4345 for guidance on late waiver submission issues.