Parent FAQs
The Office of Student Conduct & Integrity receives reports from various campus members and staff. If your student received a letter, they are most likely involved in an incident which occurred on or off campus in which a potential violation of the student conduct code occurred. Please encourage your student to do what the letter instructs. If it instructs them to schedule a meeting, please have them call our office by the deadline issued to avoid a hold being placed on your student account.
Please know that our office cannot disclose any information to parent/guardian without the consent of the student. You can learn more about the Family Educational Rights and Privacy Act (FERPA) law by clicking here: https://www.cpp.edu/registrar/ferpa.shtml.
If your student wishes to allow you access to their case, they must fill out the FERPA Authorization Waiver and return it to our office. The FERPA Authorization Waiver can be found on our Resources portion of our website found here: Resources.
During the meeting, the Student Conduct Administrator will review with the student the following information: the report(s) submitted to the Office of Student Conduct & Integrity related to the incident in which the student was involved, the alleged Student Conduct Code violations, and the Student Conduct process.
The student will have an opportunity to respond to the allegations and present any other relevant information, documents, or statements written by witnesses and other involved persons. Honesty is always emphasized, as it is an important factor that is taken into consideration during the decision-making process.
A meeting is typically scheduled for one hour; however, the actual amount of time needed will vary according to the complexity of each case.
There is a range of sanctions used by the Office of Student Conduct & Integrity, from educational and remedial sanctions (assignments, research, essays, or community service) to expulsion from Cal Poly Pomona and all campuses of the CSU system. Many times, other educational sanctions may be imposed, such as educational referrals for alcohol assessment or referral to Student Health and Counseling Services. If damage to property is involved, restitution may be required as a part of the sanction plan. This list is not inclusive of all sanctions. Specific questions can be answered by calling our office at (909) 869-6985.
Your student can appeal sanctions and it must be made within 3 working days of the date on your Notice of Decision or issued Resolution Agreement. The student's appeal may request that the sanctions be reduced, or that the student wants to move to a formal hearing. Appeals must specify in detail one or more of the following: lack of substantial bases of fact to support the sanction (invoked or proposed), incongruity of sanction with the offense, unfairness in the proceedings, or newly discovered important evidence not known at the time of the investigatory meeting.
The Office of Student Conduct & Integrity maintains the confidentiality of student records in accordance with FERPA (Family Educational Rights and Privacy Act). In cases involving acts of violence, the complainant may be notified of the outcome of the judicial proceedings, when appropriate. Otherwise, no information will be released without the written consent of the student whose file is in question, or by court order or subpoena.
More information regarding the confidentiality of student records can be found on the Confidentiality portion of our website, found here: Confidentiality.