University Accounting Services

General Accounting

Pen paper and calculator

General Accounting maintains the integrity of the University's financial data by providing accurate monthly account review and analysis and enforcing proper accounting practices. The team is responsible for the accuracy of the general ledger, timely month-end and year-end closing, and non-student billing.

Services provided by University Accounting Services - General Accounting include:

  • Continuous monitoring of the general ledger for proper accounting and controls
  • Accounts reconciliations and analysis
  • Journal entry processing, including expenditure transfer requests
  • Quarterly FIRMS reporting to the Chancellor's Office
  • Monthly SAM99 reconciliation and Annual reporting
  • Daily monitoring of scheduled nightly processes in CFS (PeopleSoft Finance)
  • Production of internal financial reports
  • Non-student invoicing/billing and third-party aging
  • Petty cash audits

Non-Student Billing Request

Process to request an invoice from CPP state-side to another CPP department or Auxiliary Organization, as well as outside 3rd parties. Submissions should be for non-student related activities, including requests for expense reimbursement that have already been incurred and for requests to record accounts receivable (non-student revenue). Appropriate supporting documentation must be submitted with the request, including signed MOUs (if applicable) and transaction details downloaded from Tableau. Once a request has been submitted, General Accounting will review the request and contact the department for questions or to obtain additional support, if needed. An invoice will be generated on behalf of the requesting department to collect funds from the other party.

This process should not be used to bill another CSU campus or the Chancellor's Office, and should follow the Interagency Financial Transactions (IFT) process. For questions, please contact uas-ar_nonstd@cpp.edu.

Non-Student Billing Request (SmartSheet)

Interagency Financial Transactions Request (IFT)

To bill another CSU campus or the Chancellor's Office, please submit a SmartSheet request to process an Interagency Financial Transaction (IFT). An IFT is a mechanism to facilitate the movement of funds between campuses, the Chancellor's Office, and other members within the Consolidated Investment Pool (CIP). This is the required method to collect and disburse funds between CSU members.

Once a request has been submitted, General Accounting will review the request and contact the department for questions or to obtain additional support, if needed. An IFT will be submitted on behalf of the requesting department, and the requestor will receive a confirmation email with the corresponding IFT number.

For questions, please contact uas-ar_nonstd@cpp.edu.

Interagency Financial Transactions Request (SmartSheet)

Journal Entry Requests (Actuals)

A Journal Entry Template should be used to process actuals journal entries for the following:
  1. Correct expenditures posted to an incorrect chartfield.
  2. Allocate expenses between departments.
  3. Submission of monthly chargeback activity.
  4. Submission of capital related transfer of funds (must be initiated by FPM and approved by Budget Planning & Analysis).
Requests should be submitted via the SmartSheet link below. Appropriate supporting documentation must be submitted with each request, including transaction details downloaded from Tableau. Once processed by General Accounting, entries are posted to Tableau within 24-48 hours.

For questions, please contact cppjerequest@cpp.edu. 

Accounting Revenue and Expense Journal Entry Template (PC)

Accounting Revenue and Expense Journal Entry Template (MAC)

CPP Journal Entry Request (SmartSheet)

CFS User Access Request

Campus personnel requiring access to the CFS PeopleSoft Finance and CO Data Warehouse applications must submit a PeopleSoft Finance System User Access Request. The request is to be submitted when (1) new access to CFS or CO Data Warehouse applications are required, or (2) existing access needs to be modified. To ensure the end user is granted access in a timely manner, the request can be submitted prior to the new employees start date, however, access will not be granted until the official start date.

For questions, please contact Annie Zhao, Accounting Manager.

CFS User Access Request (ServiceNow)