Campus Closure

Bargaining Unit

Entitlements when a Holiday Falls on Employee’s Non-Work Day

Unit 1 (UAPD)

Please refer to Article 21 “Holidays”

If an employee is on a compressed work schedule or an alternate work schedule and the holiday is observed on a non-workday, then the employee shall be entitled to a day equal to their normal workday. This holiday must be used on the employee’s next work day, subject to the operational needs of the campus, or within one hundred and eighty (180) days after the holiday was observed. (Article 21.4b)

If an employee has been unable to take their holiday within one hundred eighty (180) days due to operational need, the employee shall be paid for the holiday. (Article 21.4c)

Units 2, 5, 7, 9 (CSUEU)

Please refer to Article 14 “Vacations and Holidays”

If an employee is on a compressed work schedule (e.g. 4/10 or 9/80) or an alternate work schedule (i.e., workweek begins on a day other than Monday), the employee shall be entitled to a day equal to their normal workday. This holiday must be used on the employee’s next work day, subject to the operational needs of the campus, or within one hundred and eighty (180) days after the holiday was observed. (Article 14.15b) 

If an employee has been unable to take their holiday within one hundred eighty (180) days due to operational need, the employee shall be paid for the holiday (Article 14.15c)

Unit 4 (APC)

Please refer to Article 25 “Holidays”

For employees on a 4/10 or a 9/80 work schedule, if a holiday is observed on an employee’s non-workday, then they are entitled to the number of holiday hours equal to the hours of their normal workday.

The employee must use these holiday hours within ninety (90) days after the holiday was observed on a day mutually agreed to by the employee and the University. (Article 25.4)

Unit 6 (Teamsters)

Please refer to Article 17 “Holiday”

If an employee on an alternate or compressed work schedule is not scheduled to work on the day the holiday is observed, the campus may:

Give the employee the number of holiday hours equal to their normal workday.  This holiday credit shall be used within ninety (90) days after the holiday was observed on a day mutually agreed to by the employee and the appropriate administrator. (Article 17.13)

Confidential (C99)

Please refer to HR 2018-06

For non-exempt Confidential employees who work an alternate schedule (e.g., Sunday – Thursday), if a holiday falls on the employee’s non-workday (e.g., Friday), then the employee is entitled to the number of holiday hours equal to the hours of their normal workday. This holiday must be used within ninety (90) days after the holiday was observed or it will be forfeited.

Bargaining Unit

Available Options to Cover Non-Designated Holiday Closure on December 31, 2024

Unit 1 (UAPD)

Please refer to Article 21 “Holidays”

Use accrued vacation (Article 21.8) or personal holiday (Article 21.9)

Units 2, 5, 7, 9 (CSUEU)

Please refer to Article 14 “Vacations and Holidays”

Use accrued vacation, personal holiday or compensatory time off (Article 14.20)

Employees without enough accrued vacation, personal holiday or compensatory time off must be provided sufficient work prior to the scheduled closure to prevent pay loss (Article 14.21).  Non-exempt employees will be paid at the overtime rate for the time worked (Article 14.21).  For example, if a non-exempt employee needs 8 hours of pay to cover wages that would be lost due to the closure on December 31^st, the employee should be allowed to work 5.33 compensatory time off hours to make up the pay equivalent to 8 regular hours.

For non-exempt employees, the employee’s manager shall record the worked time as compensatory time off in the Compensatory Time Off, Alternate Day Off, Holiday Credit Authorization form.  For exempt employees, the employee’s manager shall record the worked time in the Exempt Employee Advance Work Authorization Form.

Unit 4 (APC)

Please refer to Article 25 “Holidays”

Use personal holiday (Article 25.9), accrued vacation or compensatory time off or, if permitted, work extra hours in advance (Articles 25.7-25.8).

Employees without enough accrued vacation or compensatory time off must be provided sufficient work prior to the scheduled closure to prevent pay loss.  The employee will be paid the appropriate rate for the time worked. (Article 25.8).  For example, if a non-exempt employee needs 8 hours of pay to cover wages that would be lost due to the closure on December 31^st, the employee should be allowed to work 5.33 compensatory time off hours to make up the pay equivalent to 8 regular hours.

For non-exempt employees, the employee’s manager shall record the worked time as compensatory time off in the Compensatory Time Off, Alternate Day Off, Holiday Credit Authorization form.  For exempt employees, the employee’s manager shall record the worked time in the Exempt Employee Advance Work Authorization Form.

Unit 6 (Teamsters)

Please refer to Article 17 “Holiday”

Use personal holiday (article 17.9), accrued vacation or compensatory time off (Article 17.7).

Employees without enough accrued vacation or compensatory time off must be provided sufficient work no later than sixty (60) days after the campus closure to prevent pay loss.  (Article 17.8).  For example, if a non-exempt employee needs 8 hours of pay to cover wages that would be lost due to the closure on December 29^th, the employee should be allowed to work 5.33 compensatory time off hours to make up the pay equivalent to 8 regular hours.

The employee’s manager shall record the worked time as compensatory time off in the Compensatory Time Off, Alternate Day Off, Holiday Credit Authorization form.

Unit 8 (SUPA)

Due to the 24/7 operations of the campus police, the campus closure does not apply to SUPA employees.

Confidential Employees (C99)

Use accrued vacation, compensatory time off or personal holiday.

Employees without enough accrued vacation,  compensatory time off, or personal holiday must be provided sufficient work prior to the scheduled closure to prevent pay loss.  For example, if a non-exempt employee needs 8 hours of pay to cover wages that would be lost due to the closure on December 29^th, the employee should be allowed to work 5.33 compensatory time off hours to make up the pay equivalent to 8 regular hours.

For non-exempt employees, the employee’s manager shall record the worked time as compensatory time off in the Compensatory Time Off, Alternate Day Off, Holiday Credit Authorization form.  For exempt employees, the employee’s manager shall record the worked time in the Exempt Employee Advance Work Authorization Form.

MPP (M80)

Use accrued vacation or personal holiday or work one (1) day’s worth of work.

The employee’s manager shall record the worked time in the Exempt Employee Advance Work Authorization Form.