Employee Resources

Step #1: If you're requesting information or submitting a leave request, complete the Leave of Absence Inquiry Form.

This may include:

• Medical (for your own or a family member’s condition)
  • Maternity
  • Parental
  • Other (e.g., Leave without Pay, military leave, etc.)

Step #2: Leaves Coordinator will send a follow up email regarding the leave option(s) they are eligible for. Employees are provided with a standard medical certification form a physician can complete.

• The medical certification needs to be returned within 15 calendar days from the date requested, unless it is not feasible despite the employee’s diligent, good faith efforts.
• If a physician has advised you to take time off work and has provided a medical note, please ensure that the note specifies the duration of the leave and the start and end dates. You can upload your medical documentation using the following link: Leave Of Absence - Medical Note Upload (Medical documentation is treated as confidential, and employees are not obligated to provide this information to their department. To maintain confidentiality, please utilize the secure link to upload completed medical documentation.)

Step #3: Leaves Coordinator will review the medical certification upon receipt. Once reviewed, the Leaves Coordinator will provide additional details about the employee’s leave request. 

Step #4: Upon approval, the Leaves Coordinator will initiate a leave of absence application.

Each leave of absence must be for a definite period with specific starting and ending dates. The length of a leave of absence is determined by the caring physician.

• Full-Time Leave: Employee is incapacitated for a continuous period, including any time for treatment(s) and/or recovery. 
• Partial Leave: Medically necessary for the employee to work a reduced schedule. A physician provides their best estimate of a reduced schedule the employee can work.  
• Intermittent (Periodically): Medically necessary for the employee to be absent from work on an intermittent basis (periodically), including for any episodes of incapacity (e.g. episodic flare-ups). A physician provides the best estimate of how often (frequency) and how long (duration) the episodes of incapacity will last. 

An employee who requests to extend their leave must submit an original medical certification form to the Leave Coordinator before the end of the original leave. It is the employee's responsibility to notify the manager/department chair of all medical leave extensions.

For medical or family care leaves, the extension requires a certification from the employee's or family member's health care provider.

The Leaves Coordinator will review the medical certification upon receipt and will provide additional details on approval or denial. 

Employees on a leave of absence for their own illness/injury are required to provide a medical release from their healthcare provider:

• Prior to the end date of their leave OR
• If the employee has been released to work sooner than anticipated

The medical release needs to address any work restrictions or confirm there are no restrictions.

Step #1: Request a medical release from your healthcare provider prior to the end of your leave. 

Step #2: Submit the medical release to the Leaves Coordinator by using the following link Leave Of Absence - Medical Notes Upload.

Step #3A: If the medical release is without restrictions, the Leaves Coordinator will notify the manager/department chair that the employee is cleared to return to full duty. Employees should report to work at the end of their leave.

Step #3B: If the medical release is with restrictions, the Leaves Coordinator will forward the employees restriction/limitations to the ADA Coordinator. The ADA Coordinator evaluates the restrictions/limitations and will discuss the restrictions with the manager/department chair to determine if accommodations can be made.

Step #3C: If the employee is returning early, the Leaves Coordinator should be notified as soon as possible and be provided the exact return date so that a new leave of absence application can be initiated indicating the new return date. 

• Parking fees paid via payroll deduction may be reimbursed for the period an employee was on leave. Payroll Services will make the request to the Cashier's Office on the employee's behalf after the employee has returned to work.  
• To determine when health benefits will be reinstated following unpaid leave (if coverage is not maintained through Family Medical Leave), contact the Benefits Office at 909-869-3553 or benefits@cpp.edu.  
• If any changes have occurred during a leave that would affect benefit enrollments, contact the Benefits Office at 909-869-3553 or benefits@cpp.edu. Under certain circumstances, plan changes may be initiated immediately upon return from a leave of absence without pay following an open enrollment period.