Email Signatures

Avoid images, logos and vCards

Most email clients process these as attachments or block them by default. So, if you include these in your signature, your email recipients won’t know when you send a real attachment and when it’s just your email signature. This includes the CPP logo and logos for social media platforms — they should not be included in a signature.

Less is more

Email signatures should be under 10 lines. If you feel you need to add more information, use pipes (|) to separate components adding two spaces between content and pipes. Also, refrain from using quotes or epigraphs in business communications to keep the message professional and to avoid having others assume a particular statement represents the University.

Font

Use 12-point Arial which is a standard font on both Mac and PCs and works in all email clients. Non-standard fonts and HTML may not translate across email clients.

Less is more

Email signatures should be under 10 lines. If you feel you need to add more information, use pipes (|) to separate components adding two spaces between content and pipes. Also, refrain from using quotes or epigraphs in business communications to keep the message professional and to avoid having others assume a particular statement represents the University.

Font

Use 12-point Arial which is a standard font on both Mac and PCs and works in all email clients. Non-standard fonts and HTML may not translate across email clients.

Color

Dark gray is preferable and consistent with the brand color palette.

Font

Use 12-point Arial which is a standard font on both Mac and PCs and works in all email clients. Non-standard fonts and HTML may not translate across email clients.

Color

Dark gray is preferable and consistent with the brand color palette.

Phone numbers

Include the phone and/or fax numbers you use regularly in an effort to make it easy for others to reach you. Don’t include a cell or fax number if it’s not something you often use or want to share broadly.

Color

Dark gray is preferable and consistent with the brand color palette.

Phone numbers

Include the phone and/or fax numbers you use regularly in an effort to make it easy for others to reach you. Don’t include a cell or fax number if it’s not something you often use or want to share broadly.

Social media

Adding links to social media channels is optional; feel free to promote the main accounts on Facebook and Twitter (see below) or your own office, division, or center’s accounts. Remember that using links is preferable to images or logos.

Phone numbers

Include the phone and/or fax numbers you use regularly in an effort to make it easy for others to reach you. Don’t include a cell or fax number if it’s not something you often use or want to share broadly.

Social media

Adding links to social media channels is optional; feel free to promote the main accounts on Facebook and Twitter (see below) or your own office, division, or center’s accounts. Remember that using links is preferable to images or logos.

Personal Pronouns

For resources on personal pronouns visit the Pronouns Matter website: https://pronouns.org/

Social media

Adding links to social media channels is optional; feel free to promote the main accounts on Facebook and Twitter (see below) or your own office, division, or center’s accounts. Remember that using links is preferable to images or logos.

Personal Pronouns

For resources on personal pronouns visit the Pronouns Matter website: https://pronouns.org/

Avoid images, logos and vCards

Most email clients process these as attachments or block them by default. So, if you include these in your signature, your email recipients won’t know when you send a real attachment and when it’s just your email signature. This includes the CPP logo and logos for social media platforms — they should not be included in a signature.

Personal Pronouns

For resources on personal pronouns visit the Pronouns Matter website: https://pronouns.org/

Avoid images, logos and vCards

Most email clients process these as attachments or block them by default. So, if you include these in your signature, your email recipients won’t know when you send a real attachment and when it’s just your email signature. This includes the CPP logo and logos for social media platforms — they should not be included in a signature.

Less is more

Email signatures should be under 10 lines. If you feel you need to add more information, use pipes (|) to separate components adding two spaces between content and pipes. Also, refrain from using quotes or epigraphs in business communications to keep the message professional and to avoid having others assume a particular statement represents the University.

Email Signature Guidelines

Email Signature Guidelines

Create Your Own Email Signature

Email Signature Generator