Academic Department Engagement Funds
The Cal Poly Pomona Student Success Fee provides support to academic departments to create opportunities for students to become engaged with their department, peers, and discipline to promote academic and future success.
Among the many possibilities, funds may be used for:
- Guest speaker, student support activities, and/or other events;
- Opportunities for students to network with faculty, alumni and working professionals;
- Peer tutoring, advising, or mentoring activities;
- Fall fairs and welcome receptions to connect students with the campus and department.
Student Success Fee funds are State dollars. Expenses must conform to established University guidelines. Student scholarships and stipends are not allowed.
All expenditures of $5,000 or more require approval by the Dean and Provost. Please route packets through your Dean’s Office for approval.
Expenditure Ideas, Questions and Answers
Distribution of Funds
The budget for the fiscal year is based on fall term census enrollment:
- Fifty percent (50%) of the total is distributed equally among all departments.
- Thirty five percent (35%) of the total is distributed based on the number of majors enrolled in the fall term within each department.
- Fifteen percent (15%) of the total is distributed based on the enrollment in department courses, measured as full-time equivalent students taught.
Current Year Allocations (pdf) - The allocation is for expenses posting between July 1, 2024 and June 30, 2025.
Each department is expected to provide a brief annual report on activities supported by this fund. Please complete this form for the report due April 30th of the report year.
Hospitality Expense
These funds can be used to provide refreshments for students to encourage attendance at activities. The department’s efforts to increase engagement are official university business and are covered in the Hospitality expense policy and procedures. It is essential when processing paperwork for expenditure or reimbursement to provide clear documentation of the university business purpose for the activity:- Have an agenda that clearly describes the student engagement purposes and activities
- Have sign in sheets – with separate sheets for students, faculty members and external visitors, so that it is easy to understand the attendees of the event(s)
- Adhere to the dollar maximums per person listed in the campus hospitality expense procedure.