Domestic Travel Process

Overview

In the Division of Academic Affairs, domestic travel requests must be routed through the Provost's office for approval when they involve the following: 

• Administrators reporting directly to the Provost and VP for Academic Affairs.
• Faculty/staff requesting approval for domestic travel with anticipated expenses of $3,000 or more (to be reviewed and approved by Lisa Rotunni, Executive Director, Academic Resources).
• Faculty/staff accompanying students on trips requiring an overnight stay.
• Students traveling overnight—with or without a faculty or staff member—for academically related purposes, including, but not limited to, field trips, study abroad programs, conferences to present research findings, or to act in some other similar capacity on behalf of the University.

Prior to Travel:

For administrators reporting directly to the Provost and VP for Academic Affairs:

1. Create a Travel Request in Concur and attach supporting documentation as warranted. See step 2, below, for examples.

For all other travelers:

Helpful links

• SAMPLE memo (pdf)
• Academic Field Trip Participant List (pdf): for student traveler emergency contact information
• Release of Liability Form (pdf): to be completed and signed by each student traveler 
• Provost's Office Portal: to submit the Travel Request Memo for review by the provost
• Concur: to create the Travel Request

Note: A Travel Request must be submitted and approved in Concur prior to booking travel arrangements and departure.

After Travel is Completed

1. Within 60 days after the end of your trip, submit a Concur Expense Report to request reimbursement of travel expenses. The Expense Report must include all receipts for expenses of $75 or more, along with appropriate supporting documentation (conference program, meeting itinerary, or the like).

For Additional Information on Domestic Travel

• CSU Travel and Business Expense Payments Policy
• CPP Travel Checklist (pdf)
• Student Travel Guidelines
• CPP Risk Management Forms website
• Per diem allowances for meals and incidental expenses:
  • Continental United States
  • Outside the continental United States (Alaska, Hawaii, US possessions)
• Concur Information and Training Resources
  • Creating a Travel Request with Travel Allowance (pdf)
  • Creating an Expense Report with Travel Allowance (pdf)
•  Submitting Your Travel Expense Report

Questions?

For questions about travel, please contact University Accounting Services at travel@cpp.edu.

For questions about provost review and approval of travel requests, please contact John Rodriguez, Administrative Analyst, at johnr3@cpp.edu.